A.
The budget shall be prepared under the direction of
the Mayor. During the month of November, the Mayor shall require all
department heads to submit requests for appropriations for the ensuing
budget year and to appear before the Mayor or the Business Administrator
at public hearings, which shall be held during that month, on the
various requests. During the period of December 1 through January
14, the Mayor, with the assistance of the Business Administrator,
shall analyze appropriation requests and capital programs and may
confer informally with the Council with respect thereto.
B.
The Business Administrator shall prepare all estimates
of non-property-tax revenues anticipated for the support of each annual
budget.
C.
The budget document shall be prepared in such form
as is required by law for municipal budgets and in accordance with
the Charter. There shall be appended to the budget a detailed analysis
of all items of expenditure and revenue. Such analysis shall include
a comparison of the total number of positions of each class and grade
to be authorized by the budget with the actual number thereof employed
at the beginning and ending of the preceding budget period. So far
as practicable, such analysis shall include appropriate statements
of the cost of performance of functional programs and activities in
terms of quantitative, countable units of work for operating and capital
expenditures.
D.
On or before the 15th of January, the Mayor shall
submit to the Council his budget document, which shall include his
proposed current budget in the form prescribed by the Local Budget
Law, a capital budget and such comment or statement as he may deem
desirable.
A.
The Department of Administration and Finance shall
supervise the administration of each annual budget. In consultation
with the department heads, the Business Administrator shall establish
quarterly or such other periodic allotments of appropriations as he
may deem necessary. Each department shall plan and administer its
expenditure program within the limits of such allotments.
B.
If at any time during the budget year the Business
Administrator shall ascertain that the municipal government is faced
with the probability of incurring a cash deficit for the current year,
he shall reconsider the work programs and allotments of the several
departments. Upon such reconsideration and with the approval of the
Mayor, he may revise the budget allotments so as to forestall, so
far as possible, the making of commitments and expenditures in excess
of the revenues to be realized during the fiscal year.
[Amended 12-1-1993 by Ord. No. 1993-32]
All purchase contracts in excess of the maximum
limit as allowed by law shall be let, upon sealed bids, to the lowest
responsible bidder pursuant to N.J.S.A. 40A:11-4. Where contracts
are let by public competitive bidding, the Council may, upon recommendation
of the Business Administrator with respect to all contracts other
than public works contracts, let the contract in the manner prescribed
by law. The Mayor shall execute and sign contracts let and authorized
pursuant to the Charter and ordinances.
All purchases of any work, supplies, materials,
equipment or contractual services for the municipality's account shall
be made by the Division of Administration pursuant to a written requisition
from the head of the department whose appropriation will be charged
and the certification of the Business Administrator that a sufficient
unencumbered balance of appropriation is available to pay therefor.
The Business Administrator shall establish and
approve uniform standards for requisitions and purchases. The Division
of Administration shall control the delivery of all supplies, materials,
equipment and other items of purchase and shall make or cause to be
made proper test checks and inspections thereof. The Division shall
ascertain whether said supplies, materials, equipment and other items
purchased comply with the specifications and shall cause necessary
tests to be made to determine whether the materials or supplies furnished
are of the quality and standard required.
A.
Each department shall follow such procedures and use
such forms for purchasing as the Business Administrator shall prescribe.
Upon request of the Business Administrator, each department head shall
submit a complete statement of the materials, supplies and equipment
and work and labor under contract, which will be required by the department
during the ensuing year, half year or quarter year as the Administrator
may determine, according to the best estimate of the department head.
B.
In the event of an immediate need or requirement,
superintendents of the six departments hereinbefore provided under
this code shall be authorized to make periodic purchases not to exceed
the sum of $50. Such purchases may be made without the superintendent
securing the authorization of the Business Administrator.
C.
Where purchases in excess of the amount as provided
by statute are made without competitive bidding, the Division of Administration
shall obtain, wherever possible, at least three price quotations for
the item or items purchased.
D.
The Business Administrator shall establish a procedure
for the purchase of any items required for the immediate protection
of the public health, safety, morals or welfare of the municipality,
which procedure will permit such emergency purchases to be made for
specific purposes in a manner other than that prescribed by this Article.
