[Amended 4-22-1974 by Ord. No. 1-74]
There shall be a Department of Administration
and Finance, the head of which shall be the Business Administrator.
He shall be chosen solely on the basis of his executive and administrative
qualifications with special reference to his actual experience in
or his knowledge of accepted practice in respect to the duties of
his office as hereinafter set forth. He shall have, as a minimum,
a bachelor's degree in political science or business administration,
or related field, or at least five years' time of equivalent experience.
At the time of his appointment, he need not be a resident of the Township
or of this state, but shall become a resident of the Township within
one year of the date of his appointment. The residency requirement
may be waived by action of the Township Council.
[Amended 4-22-1974 by Ord. No. 1-74]
Under the supervision of the Mayor, the Business
Administrator shall:
A.
Supervise and direct the administration of each of
the departments of the Township government.
B.
Prepare and compile budget studies, analyses and schedules,
assist in the conduct of departmental budget hearing during the month
of November in each year, and otherwise assist the Mayor in such manner
as he shall require in the preparation of the annual municipal budget.
C.
Develop, prescribe and enforce rules and regulations
for the efficient management of the Township government, for the avoidance
of any duplication or overlapping of effort among the departments
or among the units within a department, and for the improvement of
methods and procedures of administration.
D.
Assign office space, furniture and facilities among
and within departments.
E.
Maintain an inventory and depreciation schedule of
all property owned by the Township, and have custody of all municipal
property, real and personal, not assigned to any other department.
F.
Maintain a continuing review of federal and state
aid programs of interest to the Township in such manner as to assure
that the Township shall receive any and all aids to which it may be
legally entitled; and prepare all applications to other levels of
government for such aid.
G.
Administer the Township's insurance program.
H.
Submit written reports to the Mayor and Council semiannually
concerning the status of all of the departments under his supervision.
[Amended 4-22-1974 by Ord. No. 1-74]
Subject to the approval of the Township Council,
the Business Administrator shall:
A.
Install a Township personnel program, including job
classification and pay plan and other personnel policies.
B.
Initiate and maintain a complete system of central
personnel records including efficiency reports of all Township employees
and officers, and obtain, when deemed necessary, background material
on all key employees and officers.
C.
Review and approve prior to their taking effect, any
and all personnel actions of any department, except that nothing herein
provided shall conflict with Title 11A of N.J.S.A.
The Business Administrator shall serve as Township
Purchasing Agent, purchasing all materials, supplies, equipment and
contractual services used by any department of the Township government.
All such purchases shall be made in accordance with centralized purchasing
procedures prescribed by the Business Administrator.
[Amended 3-1-1971 by Ord. No. 4-71; 4-22-1974 by Ord. No.
1-74; 5-19-1975 by Ord. No. 6-75; 9-6-1989 by Ord. No. 11-89]
A.
Division established. Within the Department of Administration
and Finance there shall be a Division of the Treasury, the head of
which shall be the Chief Financial Officer. There also shall be in
the Department the Township Treasurer and Deputy Treasurer. The Township
Treasurer and Chief Financial Officer may be one in the same person.
The Chief Financial Officer, Treasurer and Deputy Treasurer shall
be appointed by the Mayor with the advice and consent of the Council.
B.
The qualifications of the position of Chief Financial
Officer shall be those as established by N.J.S.A. 40A:9-140.2, as
amended, and after January 1, 1991, no person shall be appointed or
reappointed as Chief Financial Officer unless he or she holds a municipal
finance officer's certificate issued pursuant to the provisions of
N.J.S.A. 40A:9-140.1 et seq. or otherwise meets the requirements of
N.J.S.A. 40A:9-140.13.
C.
Powers and duties. The Division shall:
(1)
Have custody of all funds of the Township to be deposited
in authorized depositories.
(2)
Have custody of all investments and invested funds
of the municipality or in its possession in a fiduciary capacity,
except as otherwise provided by law, and keep such funds and all municipal
moneys not required for current operations safely invested or deposited
in interest-bearing accounts as may be approved by the Administrator.
(3)
Make disbursements of municipal funds solely upon
warrant and authorization in the manner provided by the Administrative
Code.
(4)
Maintain accounts and control of all cash receipts,
disbursements and encumbrances, and make reports thereof, in accordance
with the system of accounts approved or prescribed; and prepare a
monthly statement of the unexpended and unencumbered balance in each
account, for the information of the Council, Mayor, Business Administrator
and general public.
(5)
Develop, maintain and enforce a uniform system of
accounts, including forms, standards and procedures for all departments
of the Township government.
(6)
Maintain and operate the Township's central bookkeeping
and accounting records according to sound accounting principles and
in accordance with the requirements of the Director of the State Division
of Local Finance.
(7)
Install and provide such records and reports as may
be prescribed or approved by the Business Administrator for the determination
of the cost of performance of each functional program or activity,
measured in such work units as may be appropriate thereto.
(8)
Supervise the administration of the Township debt
and the receipt and delivery of Township bonds and notes for transfer,
registration or exchange.
(9)
Maintain adequate records of all assets, liabilities
and financial transactions.
(10)
Set up and maintain general ledgers, subledgers and
property records.
(11)
Set up and maintain the accounting and documentation
necessary for federal- and state-funded programs.
[Added 5-1-1978 by Ord. No. 6-78]
A.
There shall be a Division of Construction and Housing
Inspection, the head of which shall be the Construction Official.
[Amended 2-16-2005 by Ord. No. 4-05]
B.
The functions and duties of the Construction Official
shall be:
[Amended 2-16-2005 by Ord. No. 4-05]
(1)
To administer, direct and supervise the Division of Construction and Housing Inspection and to perform the obligations, functions and duties prescribed by law and under the provisions of Chapter 182, Construction Codes, Uniform, of this Code and other applicable municipal ordinances.
(2)
To prepare and submit on or before February 10 of
each year to the governing body a report recommending a fee schedule
based upon the operating expenses fairly attributable to the enforcement
of the State Uniform Construction Code.
[Amended 12-19-2001 by Ord. No. 36-01]
C.
There may also be appointed and employed the following:
(1)
A Building Subcode Official.
(2)
An Electrical Subcode Official.
(3)
A Fire Protection Subcode Official.
(4)
A Plumbing Subcode Official.
(5)
A Zoning Officer.
(6)
Such other officers or employees required under the
State Uniform Construction Act for the proper administration and enforcement
of its provisions within the Township of Jefferson.
[1]
Editor's Note: Former § 1A-24, Division
of Audit and Control, previously included herein, was repealed 5-19-1975
by Ord. No. 6-75.
A.
Division established. Within the Department of Administration
and Finance there shall be a Division of Assessments, the head of
which shall be the Township Assessor. He shall be appointed for the
term prescribed by law.
B.
Powers and duties. The Division shall:
(1)
Have, perform and discharge all the functions, powers
and duties prescribed by law for a Municipal Assessor.
(2)
Maintain adequate assessment records of each separate
parcel of real property assessed or exempted and establish and maintain
such files, records, and procedures as may be required for the valuation
and assessment of personal property pursuant to law.
(3)
Maintain a current Tax Map of the Township as a public
record and cause to be recorded thereon all changes in ownership or
character of the real property assessed, employing for that purpose
the facilities of other departments as provided by the Administrative
Code.[1]
[1]
Editor's Note: Former Subsection B(3), which
previously preceded this subsection, which provided that the Division
of Assessments make assessments of benefits for local improvements,
was repealed 7-10-1978 by Ord. No. 13-78. Additionally, former Subsection
C, Board of Assessors, added 7-10-1978 by Ord. No. 13-78, which immediately
followed this subsection, was repealed 12-19-2001 by Ord. No. 36-01.
A.
Division established; appointment; term of office.
[Amended 4-22-1974 by Ord. No. 1-74; 12-20-2017 by Ord. No. 17-26]
(1)
Within the Department of Administration and Finance, there shall
be a Division of Collections, the head of which shall be the Township
Tax Collector.
(2)
The Tax Collector shall be appointed by the Mayor with the advice
and consent of the Township Council. The term of office shall be four
years, commencing on January 1 of the year next following the appointment.
Vacancies, other than due to expiration of term, shall be filled by
appointment of the Mayor with the advice and consent of the Council
for the unexpired term.
B.
Powers and duties. Under the direction and supervision
of the Director, the Division shall:
(1)
Perform the function of a Collector of Taxes under
general law, including without limitation thereto the preparation
and mailing of tax bills, enforcement of tax collections by tax sales
and otherwise, and the maintenance of tax accounting records in such
manner as may be prescribed or approved pursuant to the Charter and
the general law.
(2)
Receive and collect all current and delinquent real
and personal property taxes, charge and receive penalties and interest
pursuant to law.
(3)
Make or cause to be made and certify searches for
tax and other liens on real property as may be authorized by law and
charge and collect for the use of the municipality the fee required
pursuant to law for any such search. The Mayor, with the advice and
consent of the Council, may appoint or designate one of the Division
employees as official tax searcher to perform these functions within
the Division.
(4)
Provide a central cashier for all departments, except
only such departments as may be exempted by written order of the Business
Administrator, and receive funds entrusted to or under the control
of any department and deposit all funds received by it in depositories
authorized by the Council.
