[Amended 4-22-1974 by Ord. No. 1-74]
Within the limits of available appropriations
and with prior knowledge and approval by the Township Council, the
Mayor is authorized to negotiate and execute contracts and otherwise
legally bind the Township. Any such contract shall be first approved
for legal form and sufficiency by the Township Attorney signed by
the Mayor and attested by the Township Clerk.
[Amended 4-22-1974 by Ord. No. 1-74]
Where a contract is subject to public competitive
bidding laws, the Council shall receive all bids and award the contract
in the manner as prescribed by law.
No bill or claim shall be paid unless it contains
a detailed statement of the items or demand, specifying particularly
how the bill or demand is made up, and a certification of the party
claiming payment that it is correct; nor shall any bill, claim or
demand be paid unless the voucher has attached to it a certification
of a department head, or of his duly designated representative, having
personal knowledge to the facts that the goods have been received
by or the services rendered to the Township and that those services
or goods are consistent with any existing contract.
[Amended 4-22-1974 by Ord. No. 1-74]
A.
Bills, claims and demands against the Township shall
be deemed approved or disapproved by the Council in accordance with
the action of the Administrator and Deputy Clerk as designated by
the Township Council. A voucher on a form prescribed by the Administrator
shall be presented for each bill, claim or demand and shall be paid
only upon the audit, warrant and approval of the Deputy Clerk as designated
by the Township Council. Disbursement shall be made by a combination
warrant-blank check or draft signed by the Mayor or Administrator
and countersigned by the Treasurer, except that payroll checks may
be signed by the Treasurer alone upon voucher and warrant of the Administrator
for a total payroll.
[Amended 2-2-2000 by Ord. No. 2-00]
B.
The Treasurer and Deputy Clerk as designated by the
Township Council shall prepare for each regular meeting of the Council
a list of all current bills, claims and vouchers. Such list shall
be made a part of the minutes of the meeting and shall be prepared
in sufficient quantity to supply each member of the Council, the Mayor
and the Business Administrator with at least one copy. A copy shall
then be filed with the Clerk as a public record open to examination
in his office. The list shall be submitted to the Council for approval
before any bill is paid. This list and the report of the Deputy Clerk
as designated by the Township Council shall be submitted to the Council
at its conference meeting for its approval prior to any bills being
paid.
[Amended 2-2-2000 by Ord. No. 2-00[1]]
C.
It shall be the duty of the Township Business Administrator
to pay all bills, claims and demands against the Township as approved
by resolution or motion of the Township Council within 14 calendar
days of said approval.
[Added 3-2-1983 by Ord. No. 5-83]
