[HISTORY: Adopted by the Township Committee
of the Township of Mansfield 12-1-1975 by Ord. No. 1975-7. Amendments
noted where applicable.]
[Amended 6-22-1989 by Ord. No. 1989-9; 5-10-1990 by Ord. No. 1990-13; 7-23-1992 by Ord. No. 1992-15; 10-22-1997 by Ord. No. 1997-12]
A.
Public records.
[Amended 8-25-2010 by Ord. No. 2010-9]
(1)
The Township shall be entitled to charge and collect
fees for the reproduction of any public record at the rates and fees
established in the New Jersey Right To Know Law,[1] as amended. As of the date of the adoption of this section,
the fees charged for providing documents and information pursuant
to the statute are as follows:
|
Page Size
|
Fee Per Page
|
|---|---|
|
8 1/2 by 11 sheets
|
$0.05 cents
|
|
8 1/2 by 14 sheets
|
$0.07 cents
|
[1]
Editor’s Note: See N.J.S.A. 47:1A-1
et seq.
(2)
Public records custodians' fees for assisting in review
and/or reproduction of more than 100 pages of records when person
requesting records uses own photographic process: $25 per day.
(3)
The
fee for the reproduction of meeting minutes onto compact discs is
in the amount of $10.
[Added 12-10-2008 by Ord. No. 2008-35]
(4)
Whenever
the nature, format, manner of collation, or volume of a government
record embodied in the form of printed matter to be inspected, examined,
or copied pursuant to this section is such that the record cannot
be reproduced by ordinary document-copying equipment in ordinary business
size or involves an extraordinary expenditure of time and effort to
accommodate the request, the public agency may charge, in addition
to the actual cost of duplicating the records, a special service charge
that shall be reasonable and shall be based upon the actual direct
cost of providing the copy or copies. The cost of an extraordinary
expenditure of time and effort is made on a case-by-case basis.
[Added 8-25-2010 by Ord. No. 2010-9]
B.
In addition, the Township shall be entitled to charge
and collect a fee for the preparation of copies of written vehicle
accident reports or other police investigation reports of the Township's
Police Department as follows: all costs established under N.J.S.A.
47:1A-2 et seq., as amended; and if copies of additional reports are
requested other than in person, an additional fee of up to $5 for
the first three pages and $1 per page thereafter shall be added to
cover the administrative cost of the report.
C.
D.
Commercial entities.
[Added 5-26-1999 by Ord. No. 1999-10]
(1)
The Township shall be entitled to charge and collect
an annual fee from commercial entities to access the records in the
Tax Office via the Internet: $100 annually.
(2)
For matters of record, TransAmerica Real Estate Tax
Services and First American Real Estate Tax Service will be exempt
from these charges for seven years, as they paid for the installation
of the equipment.
E.
For a request for vital statistics:
[Added 6-28-2006 by Ord. No. 2006-28]
(1)
The Township Committee through the Township Clerk's
Office and the Registrar of Vital Statistics are hereby authorized
to collect the fee of $10 for the first vital statistic requested.
(2)
The Township Committee through the Township Clerk's
Office and the Registrar of Vital Statistics are hereby authorized
to collect the fee of $5 for the second and any subsequent vital statistic
request.
F.
Usage of
park lighting. The per-hour charge of $50 will apply for usage of
lights at the Georgetown Park and Civic Club Park.
[Added 12-10-2008 by Ord. No. 2008-35]
G.
The Township
Tax Collector, in addition to charging for advertisements for tax
liens, may charge for mailing, in lieu of advertising, with a maximum
of $25 per mailing.
[Added 1-28-2009 by Ord. No. 2009-2]
H.
Marriage
and civil union ceremonies.
[Added 4-8-2009 by Ord. No. 2009-6]
(1)
General
provisions. The purpose of this subsection is to establish policies
and procedures for the collection and distribution of fees associated
with the performance of marriage or civil union ceremonies by the
Mayor or Deputy Mayor.
(2)
Amount
of fees. A resident of the Township of Mansfield so seeking to be
married or joined in civil union by the Mayor or Deputy Mayor of the
Township of Mansfield shall pay to the Township of Mansfield a fee
of $50. A person who is not a resident of the Township of Mansfield
seeking to be married or joined in a civil union by the Mayor or Deputy
Mayor of the Township of Mansfield shall pay a fee of $100.
(3)
Payments of fee. The Township fee shall be paid pursuant to § 20-2 for all marriage or civil union ceremonies, by cash or check payable to the Township of Mansfield, immediately upon completion of any such wedding or civil union ceremony. Fees collected shall be deposited into the Township's current fund.
I.
Tax Collector's
fees for copies.
[Added 7-28-2010 by Ord. No. 2010-8]
(1)
In accordance
with N.J.S.A. 54:5-54, the tax collector shall provide to any party
entitled to redeem a certificate pursuant to this section (N.J.S.A.
54:5-54) two calculations of the amount required for redemption within
a calendar year at no cost. For each subsequent calculation requested
from the tax collector there shall be a $50 fee. A request for a redemption
calculation shall be made in writing to the tax collector.
(2)
In accordance
with N.J.S.A. 54:5-97.1, the tax collector may charge a lienholder
of a tax lien $50 for the calculation of the amount due to redeem
the tax lien as required pursuant to N.J.S.A. 54:5-97.1. Any request
for a redemption calculation shall specify the date to be used for
the calculation, which shall be the date of the notice. Neither the
tax collector nor the municipality shall be liable for an incorrect
calculation. The fee paid to the municipality shall not become part
of the lien and shall not be passed on to any party entitled to redeem,
pursuant to N.J.S.A. 54:5-54.
J.
Notary service
fees. As a service to the public, the Township often makes available
the services of its staff who are licensed notaries public within
the State of New Jersey. However, there is no obligation to provide
these services, and it is afforded as a courtesy with a nominal fee.
The fees for services associated with the notary service are set forth
below. However, it is expressly understood that, should staff in the
Clerk’s office be unable, due to time or other constraints,
to provide these services, they will not be obligated to do so. Moreover,
should they agree to do so, time and other circumstances permitting,
there will be a limit of no more than 30 documents per requestor,
per day, which staff will be permitted to handle and notarize or provide
the other services set forth below. The fees are as follows:
[Added 3-7-2019 by Ord.
No. 2019-4]
The aforesaid fees, when collected, shall be
paid upon receipt thereof by the appropriate officer or employee into
the Township treasury.
[Added 10-22-1997 by Ord. No. 1997-12]
A.
Request for permission. Any person seeking the reproduction
of public records, documents or other information as contemplated
by this chapter shall submit his or her request, in writing, on a
form prescribed by the Township Clerk. The form shall specify the
identity of the public records/documents sought to be reproduced and,
if the same involves minutes of Township meetings, the specific date(s)
of those meetings. If a copy of an ordinance or resolution is requested,
the party requesting said document shall specifically identify the
ordinance or resolution number and, at a minimum, describe the subject
matter of said ordinance and resolution and the approximate date on
which it was adopted.
B.
Prior to commencing with the reproduction of said
public records and/or documents, the Municipal Clerk, or the custodian
of records of the office from which the records are requested, shall
first estimate the number of pages involved and provide the requesting
party with a written estimate of the costs of reproduction. No photocopying
of any document shall be undertaken without the requesting party first
having provided, by check or cash, the funds so estimated as necessary
for that reproduction. In the event that the photocopying charges
exceed the amount estimated, the requesting party shall be required
to pay the difference before being given the documents.
C.
Removal of records; reproduction of large amount of documents. Under no circumstances shall public records be removed from the Municipal Building or any other building where they are normally kept. Such records shall not be removed from the office wherein they are normally maintained unless accompanied by the custodian of said records or his or her representative. If the custodian of such records shall find that there is no risk of damage or mutilation of such records and that it would not be incompatible with the economic and efficient operation of the office and the transaction of public business therein, he or she may permit a person seeking to copy more than 100 pages of records to use the person's own photographic process, approved by the custodian upon the payment of the fees set forth in § 20-1 above.
[1]
Editor's Note: Former § 20-3, When
effective, was repealed 5-10-1990 by Ord. No. 1990-13.
[Added 10-22-1997 by Ord. No. 1997-12]
In addition to any restrictions or limitations
established by general law, no records, documents or information of
any kind shall be released to the public if the same were not public
records as defined either in the Right to Know Law, N.J.S.A. 47:1A-1
et seq., or at common law or if they are not in final form; or if
review or action regarding the documents or information is still pending
before a body of the municipality; or if the material sought is confidential
in nature or an individual citizen's right of privacy outweighs the
general public's right to know.
[Added 8-25-2010 by Ord. No. 2010-9]
A.
Repealer. Any and all ordinances inconsistent with the terms of this
chapter are hereby repealed to the extent of any such inconsistencies.
B.
Severability. In the event that any clause, section, paragraph or
sentence of this chapter is deemed to be invalid or unenforceable
for any reason, then the Township Committee hereby declares its intent
that the balance of the chapter not affected by said invalidity shall
remain in full force and effect to the extent that it allows the Township
to meet the goals of the chapter.
C.
Effective date. This chapter shall take effect upon proper passage
in accordance with the law.
