[HISTORY: Adopted by the Town Meeting of
the Town of Westminster as indicated in article histories. Amendments
noted where applicable.]
[Adopted STM 11-12-1974 by Art. 2 as Art. IV of the 1975 Bylaws]
No person shall be appointed to a committee
or board who is not a registered voter of the Town and domiciled in
the Town.
Anyone appointed or elected to a committee or
board who subsequently removes his domicile from the Town shall automatically
cease to be a member of said board or committee.
When anyone appointed to an appointive committee
or board is absent repeatedly from three consecutive meetings without
due cause from duly called meetings, he may be reported to the authority
making the original appointment, who may declare that a vacancy exists.
Vacancies occurring on appointive committees
and boards shall be filled by the authority making the original appointment.
All committees shall report to the Town unless
otherwise specified by the Town Meeting. If no report is made within
a year of its appointment, a committee shall be discharged, unless,
in the meantime, the Town Meeting shall vote otherwise. A vote to
receive the report of a committee shall place the report before the
Meeting, but shall not discharge the committee. A vote to accept or
to adopt a report of a committee with or without amendment shall discharge
the committee.
All committees authorized at any Annual or Special
Town Meeting shall be appointed within 45 days of such Town Meeting
and shall meet to organize within 15 days from the date of appointment.
Any vacancy on existing committees shall be filled within 30 days
from the date such vacancy is created. Any vacancy on existing committees
shall be duly posted at Town Hall at least 15 days prior to the vacancy
being filled.
All officers, boards and committees shall notify
the Town Clerk of their organization and of their office hours or
time of stated meetings.
Whenever Town officials appoint individuals
to serve on Town committees or boards, such appointing officials shall
immediately notify the Town Clerk, in writing, of the names of such
appointed individuals.
[Amended STM 6-25-1980 by Art. 2; 5-1-2021 ATM by Art. 17; 11-16-2021 STM by Art. 4]
A.
Each department and all appointed committees of the
Town shall annually, on or before the second day of January, transmit
to the Select Board, in writing, a report in triplicate, containing
a statement of the acts and doings of the department for the past
financial year, to be printed in the Annual Report, as the Select
Board may deem expedient.
B.
Not less than 90 days before the Annual Town Meeting,
each department or officially appointed committee having authorized
expenditures shall submit to the Advisory Board and the Select Board
a copy of its annual budget, which shall contain a careful, detailed
estimate of the probable expenditures of the department or committee
for the ensuing year. Any department or committee failing to submit
its annual budget not less than 30 days before the Annual Town Meeting
may have its last previous annual budget included in the Table of
Estimates for action by the Town Meeting at the discretion of the
Advisory Board.
[Added ATM 5-4-2002 by Art. 45]
All boards, committees, and commissions of the
Town, elected or appointed, shall compile and maintain a record (minutes)
of all posted and emergency meetings and shall file the original copy
of said minutes with the Town Clerk’s Office within two weeks
of approval. The minutes of said meetings shall set forth the date,
time, place, members present or absent and action taken at each meeting.
The Town Clerk shall note the date and time when such minutes are
received. Said minutes shall be made available to the public at reasonable
times at the office of the Town Clerk.
[Adopted ATM 5-6-1978 as Art. 30]
It shall be the duty of the Chairman of each
elected or appointed board or committee to be present at each Town
Meeting, regular or special. In the event of his inability to attend
the same, he shall designate some member of said board or committee
who shall attend the same in his place.
