Town of Dover, NY
Dutchess County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Town Board of the Town of Dover 12-29-1993. Amendments noted where applicable.]

§ 15-1 Purpose.

The purpose of this plan is to minimize disasters or potential disasters and their effects, provide for effective local responses when disasters occur and facilitate local recovery.

§ 15-2 Authority; designation of authority.

A. 
Under New York State Executive Law, Article 2-B, the Town of Dover is authorized to prepare a Disaster Response Plan to enable it to deal effectively with potential disaster situations. Statutory authority is given to the Town Supervisor to designate and be responsible for an emergency situation occurring or affecting the Town of Dover. The Town Supervisor, or his/her designee, is the only person who may request assistance from the next higher level of government, which is the County of Dutchess.
B. 
The Town Supervisor shall, as soon as practicable, appoint an individual who shall be designated as the "designee" to act as the agent for the Town Supervisor when he/she is unavailable or his arrival constitutes an unacceptable delay. Said designee may, under those conditions where the Town Supervisor is unavailable or his/her arrival constitutes an unacceptable delay, issue a declaration of emergency which shall be followed by these steps required by Article 2-B.

§ 15-3 Preparation of plan.

The Town Supervisor shall, in consultation with others which he/she deems appropriate, make such plans as he/she deems necessary to prevent and minimize the effects of disaster. These steps shall include but need not be limited to:
A. 
Identification of potential disasters and disaster sites.
B. 
Recommendation of disaster prevention projects.
C. 
Suggestion of revisions and additions to building and safety codes and zoning and other land use programs.
D. 
Taking such other measures as reasonably can be taken to prevent disasters or mitigate their impact.

§ 15-4 Mobilization.

A. 
The Emergency Operations Center (EOC) will temporarily be the J.H. Ketcham Fire Company Unit One, located on Route 22, Town of Dover Plains. The Alternate Emergency Operations Center (AEOC) will be the J.H. Ketcham Fire Company Unit Two, located on Route 55, Town of Wingdale.
B. 
The EOC to be used will be determined by the Town Supervisor or his/her designee at the time of the emergency.
C. 
The Town Supervisor shall assess all information received from the J.H. Ketcham Fire Company, Town of Dover departments (Highway Department, most notably), the Dutchess County Sheriff's Office, New York State Police, Town Board members and the County Disaster Preparedness/Civil Defense Coordinator.
D. 
The Town Supervisor shall declare an emergency (disaster) after all information is assessed.

§ 15-5 Procedure.

A. 
The Town Supervisor, Town Board members, Highway Superintendent, Town Clerk and other town personnel as designated will assemble at the EOC upon notification of an emergency. The emergency notification list is kept on file with the Town Clerk.
B. 
The Town Supervisor or designee is responsible for making the formal declaration and proper notification of a disaster. This includes:
(1) 
A letter to the Town Clerk, the Dutchess County Clerk and the Secretary of State (New York) within 72 hours.
(2) 
A copy of this letter will be sent to the Dutchess County Office of Disaster Preparedness and Civil Defense.
(3) 
A telephone call or letter to the Harlem Valley Times (official town newspaper).
C. 
The Town of Dover will contact the Dutchess County Office of Disaster Preparedness and Civil Defense for assistance only after all local or mutual-aid resources are exhausted. Requests for outside aid must first be approved by the Town Supervisor or designee.
D. 
When there is a need for mass care of persons, the American Red Cross is the recognized agency responsible. The Dutchess County Office of Disaster Preparedness and Civil Defense will automatically notify the Red Cross to open a shelter when notified. If this mechanism is not used, then the burden of expense of sheltering and feeding may be assumed by the community (Town of Dover).
E. 
The Public Information Officer, appointed by the Town Supervisor and under the direction of the Town Supervisor, shall direct the local dissemination of emergency information and the issuance of news reports to the public and notify the County Emergency Services on the status and development of emergency measures, using all media or public communications.

§ 15-6 Responsibilities.

A. 
The Dover Town Supervisor:
(1) 
Shall be responsible for the conduct of disaster operations within his/her political supervision.
(2) 
Shall use any and all facilities, equipment, supplies, personnel and other resources of the political subdivision in such a manner as may be necessary or appropriate to cope with the disaster.
(3) 
Shall direct the activities of all agencies within the political subdivision against the effects of the emergency; will utilize services of the Emergency Operations Center and its staff for implementation of necessary measures to achieve emergency operations.
(4) 
May appoint an Emergency Coordinator to coordinate the operation of the EOC and to coordinate emergency response.
B. 
Dover Town Board. The Dover Town Board shall take all appropriate steps to prepare for any disaster or emergency and shall generally be responsible for the implementation of this and other emergency preparedness plans. The EOC staff is not limited to those listed below nor are all those listed required in all situations:
(1) 
Dover Town Supervisor.
(2) 
Emergency Coordinator.
(3) 
Dover Town Board members.
(4) 
Dover Town Clerk.
(5) 
Dover Town Attorney.
(6) 
Dover Code Enforcement Officer and Building Inspector.
(7) 
Dover Highway Department Superintendent.
(8) 
Chairman Dover Zoning Board of Appeals and Planning Board.
(9) 
Dover Public Information Officer.
(10) 
Fire Chief, J.H. Ketcham Fire Company.
(11) 
Chief, Dover Town Constables.
(12) 
Representatives of public utilities.
C. 
Dover Town Clerk. The Dover Town Clerk is responsible for the maintenance and availability of essential records, documents and other materials required during an emergency.
D. 
J. H. Ketchum Fire Company.
(1) 
The Fire Chief and officers will be responsible for the direction of all action to contain and extinguish fires resulting from emergencies and the removal of trapped and injured persons from damaged buildings, disaster sites and flooded areas. The local Fire Chief may call upon the County Fire Coordinator for advice and/or assistance concerning fire-related emergencies and relief operations.
(2) 
The Fire Department also adopts, incorporates and shall participate in any Fire Mutual Aid Plan and the Dutchess County All-Hazards Plan, the Dutchess County Hazardous Materials Response Plan and any other plan deemed to be in the best interest of the residents of the Town of Dover.
E. 
Emergency Coordinator. The Emergency Coordinator shall request that the Dutchess County Sheriff Department and the New York State Police assign their personnel, together with the Civil Defense Auxiliary Police, in conjunction with the Dover Town Constable Corps, to maintain law and order, prevent looting, direct traffic and also to direct the injured to medical installations.
F. 
Dover Highway Superintendent. The Highway Superintendent will be responsible for maintaining essential public facilities and services, including the maintenance of streets, highways, bridges, public buildings and other vital community services. He or she will cooperate with all other departments of the Town of Dover to restore and maintain all essential services.
G. 
Dover Code Enforcement Officer and Building Inspector. The Code Enforcement Officer and Building Inspector will be responsible for safety inspection of damaged buildings before evacuees are allowed to reoccupy such buildings.

§ 15-7 Records of personnel.

A. 
Names, addresses and telephone numbers of all Town of Dover personnel will be available at the Dover Town Hall.
B. 
A list of the order of designees for disaster declaration and emergency management will be on file in the Dover Town Hall and the County Office of Disaster Preparedness and Civil Defense and will be posted conspicuously.

§ 15-8 Responsibilities of interim successors.

Designated at the annual reorganization meeting of the Dover Town Board, the emergency interim successors have the responsibility for supplying the Dutchess County EOC with the following information when requesting additional aid:
A. 
Assessment of damage to the Town of Dover.
B. 
Information regarding extent of disaster mitigation.
C. 
List of food, fuel, medical and building supplies, etc., on hand.
D. 
List of available manpower, machines, equipment and supplies in both the government and private sector.
E. 
Inventory of houses of worship and congregate houses.

§ 15-9 Documentation required.

A. 
The maintaining of logs by EOC staff, Highway Superintendent, fire companies and other personnel as indicated is required.
B. 
Completion of required impact statement and recovery plan by the Town Supervisor and Town Board shall be in accordance with New York State Executive Law, Article 2-B.
C. 
The final report is to be typed by the Dover Town Clerk and filed as required.