[HISTORY: Adopted by the Mayor and Council of the Borough of Highland Park by Ord. No. 1598 (§ 2-40 of the 1987 Code). Amendments noted where applicable.]
The purpose of this chapter is to establish a policy regarding fees to be charged for special services in providing access of public records to the public pursuant to N.J.S.A. 47:lA-2.
As used in this chapter, the following terms shall have the meaning indicated:
- DOCUMENT PREPARATION
- The effort involved in retrieving and reproducing document(s) requested.
- The staff person responsible for preparing the document requested.
- EXTRAORDINARY EXPENDITURE OF TIME OR EFFORT
- The time needed to comply with the request over and above the first quarter hour.
- PUBLIC RECORD
- As defined pursuant to N.J.S.A. 47:lA-1 et seq.
- SPECIAL SERVICES
- Determined by the nature, format, manner of collation or volume of the record to be inspected, examined, copied or reproduced and the reproducibility of the record in the format requested.
A special service charge may be applied by the Custodian of Records or his/her designee in the following circumstances:
When the nature, format, manner of collation or volume of a government record embodied in the form of printed matter to be inspected, examined or copied is such that the record cannot be reproduced by ordinary copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request; or
When a request is for a government record in a medium not routinely used by the Borough; or
When a request is for a government record not routinely developed or maintained by the Borough; or
When a request for a government record requires a substantial amount of manipulation or programming of information technology by the Borough and the cost of such manipulation or programming is not otherwise included in the fee or fees listed in the Borough's policy.
The costs for providing document(s) other than in format available in Borough offices shall be based on the cost charged to the Borough for reproducing document in requested format and the time spent by Borough staff to comply with request.
The special service charge shall be determined as follows:
The hourly rate shall be the hourly wage of the employee fulfilling the request.
The hourly wages of salaried personnel shall be calculated by dividing the employee's annual salary by the total number of hours worked by the employee annually.
The charge shall be based on one-quarter-hour increments after the first one-quarter hour spent in complying with the request.