[HISTORY: Adopted by the Board of Supervisors
of the Township of Conewago 10-11-1989 by Ord. No. 1989-Z; amended in its entirety 10-19-2020 by Ord. No.
2020-E. Amendments noted where applicable.]
The office of Township Manager is hereby created by Conewago
Township.
The Manager shall be appointed by a majority of all members
of the Board of Supervisors. The Manager shall serve at the pleasure
of the Board of Supervisors as an at-will employee of the Township
and may be removed at any time by a majority vote of the Board of
Supervisors. At least 30 days before such removal is to become effective,
the Board of Supervisors shall furnish the Manager with a written
statement setting forth its intention to remove him. Such removal
may be with or without cause.
The Manager shall be chosen on the basis of his executive and
administrative abilities, with special reference of the duties of
the office as herein outlined. Experience or training in civil engineering
or surveying is recommended but not required. The Manager need not
be a resident of Conewago Township or the Commonwealth of Pennsylvania
at the time of appointment, but during the tenure of office he may
reside outside of Conewago Township only with the approval of the
Board of Supervisors. Should the Manager choose to relocate his residence
during the tenure of his office, he must move within Conewago Township.
If the Manager intends to live outside the Township during his employment,
he or she should make that request prior to employment. If the Board
of Supervisors does not approve the requests, he must immediately
become and remain a resident of Conewago Township, while he is employed
by the Township.
Before entering upon his duties, the Manager shall give a bond,
in the sum established annually pursuant to a resolution of the Board
of Supervisors, with a bonding company as surety, to be approved by
the Board of Supervisors, conditioned upon the faithful performance
of his duties, the premium for said bond to be paid by Conewago Township.
The salary of the Township Manager shall be fixed from time
to time by the Board of Supervisors.
A.Â
Other than the Conewago Township Police Department, the Manager shall
be the Administrative Officer for Conewago Township and shall be responsible
to the Board of Supervisors as a whole for the proper and efficient
administration of the affairs of Conewago Township. The powers and
duties for administration of Township business shall be vested in
the Manager unless expressly imposed or conferred by statute or ordinance
upon other Township officers or as otherwise stated herein.
B.Â
Subject to recall by ordinance, the powers and duties of the Township
Manager shall include the following:
(1)Â
Supervise and be responsible of all Township departments other than
the Police Department.
(2)Â
When necessary for the good of Conewago Township, suspend with or
without pay any employee under his supervision. The Manager shall
report, at the next meeting of the Board of Supervisors, any such
action and the reasons for such action. No employee shall be hired
or discharged without a majority consent of the Board of Supervisors.
This provision shall not be deemed to create any employment rights
for Township employees except as may be mandated by law.
(3)Â
Fix wages and salaries of all personnel under his supervision, within
a range previously determined by the Board of Supervisors.
(4)Â
Prepare and submit to the Board of Supervisors a budget for the next
fiscal year and an explanatory budget message, in such a timely fashion
as will enable the Board of Supervisors to consider and adopt the
budget and related tax ordinances according to the requirements of
law. In preparing the budget, the Manager, or an officer designated
by him, shall obtain from the head of each department, agency or board,
or any qualified officer thereof, estimates of revenues and expenditures
and such other supporting data as is required. The Manager shall review
such estimates and may revise them before submitting the budget to
the Board of Supervisors.
(5)Â
Be responsible for the administration of the budget after its adoption
by the Board of Supervisors.
(6)Â
Develop, in conjunction with the preparation of the budget, long-range
fiscal plans for Conewago Township, such plans to be presented annually
to the Board of Supervisors for its review and adoption.
(7)Â
Hold such other Township offices and head such Township departments
as the Board of Supervisors may from time to time direct.
(8)Â
Attend all meetings of Conewago Township and its committees unless
otherwise requested by the Chairman. The Manager shall receive notice
of all special meetings of the Board Supervisors and its committees.
(9)Â
Prepare the agenda for each meeting of the Board of Supervisors and
supply facts pertinent thereto.
(10)Â
Keep the Board of Supervisors informed as to the conduct of Township
affairs; submit periodic reports on the condition of the Township
finances and such other reports as the Board of Supervisors request;
and make such recommendations to the Board of Supervisors as deemed
advisable.
(11)Â
Submit to the Board of Supervisors, as soon as possible after the
close of the fiscal year, a complete report on the finances and administrative
activities of Conewago Township for the preceding year.
(12)Â
See that the provisions of all franchises, leases, permits and privileges
granted by the Board of Supervisors are observed.
(13)Â
Employ, by and with the approval of the Board of Supervisors, experts
and consultants to perform work and to advise.
(14)Â
Attend to the letting of contracts in due form of law. The Manager
shall supervise the performance and faithful execution of the same
except insofar as such duties are expressly imposed by statute upon
some other Township officer.
(15)Â
Be responsible for all accounts payable and receivable.
(16)Â
Serve as the purchasing officer for the departments under his supervision
and purchase in accordance with the provisions of the Township Code.
The Manager shall keep an account of all purchases and shall, from
time to time or when directed by the Board of Supervisors, make a
full written report thereof. He shall also issue rules and regulations,
subject to the Board of Supervisors, governing the procurement of
Township supplies and equipment.
(17)Â
Investigate and dispose of, or designate an officer to investigate
and dispose of, all complaints, other than complaints with respect
to the Police Department, regarding Township services and personnel,
and report to the Board of Supervisors thereon of complaints and action
taken.
(18)Â
Enforce the ordinances and regulations of Conewago Township.
The Board of Supervisors, its members and its committees shall
not dictate or influence or attempt to dictate or influence the hiring
of any person to, or his discharge from, Township employment by the
Manager or in any manner take part in this hiring, suspending or discharging
of employees in the administrative service of Conewago Township except
as required by the civil service provisions of the Second Class Township
Code[1] or the provisions of the Local Agency Law.[2] Other than for the purposes of inquiry, the Board of Supervisors
or any of its members or any of the Township committees or its members
shall deal with the administrative service solely through the Manager,
and the Board of Supervisors or any of its members, the Township committees
or its members shall not give orders, publicly or privately, to any
subordinate of the Manager.
If the Manager becomes ill or needs to be absent from Conewago
Township, he shall designate one qualified member of his staff to
perform the duties of the Manager during his absence or disability.
The person so designated shall not perform these duties for a period
longer than two weeks without the approval of the Board of Supervisors.
