Borough of Paulsboro, NJ
Gloucester County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Council of the Borough of Paulsboro as indicated in article histories. Amendments noted where applicable.]
[Adopted 5-6-1980 by Ord. No. 10.80]

§ 55-1 Right to inspect, copy and purchase records; fees.

A. 
Pursuant to N.J.S.A. 47:1A-1 et seq., every citizen of this state shall have the right to inspect those public records as defined by law required to be maintained by the Paulsboro Borough Clerk or by the custodian of any Borough board, authority, commission or other Borough agency or department. Every citizen of this state shall also have the right, during such regular business hours and under the supervision of the Borough Clerk, the custodian or the Clerk's or custodian's representative, to copy such records by hand and shall also have the right to purchase copies of such records.
B. 
Fees.
[Amended 10-5-2004 by Ord. No. 10.04]
(1) 
Municipal Court discovery.
(a) 
In response to an appropriate request for discovery in any pending Borough of Paulsboro Municipal Court matter, the court shall charge $0.75 per page for each of the first 10 pages, $0.50 per page for each of the next 10 pages, and $0.25 per page for each page thereafter.
(b) 
When a requester seeks the production of requested documents by mail, the court shall charge, in addition to the fees set forth above, the actual cost of postage plus a one-time stationery fee of $0.25.
(2) 
Police accident reports. The fees for police accident reports not requested in person at the Borough Administrator Building and not part of a Municipal Court discovery request shall be $5 for the first three pages and $1 for each page thereafter.
(3) 
Public records generally.
(a) 
The fees for documents produced by the Borough records custodian in response to a request for public records under the New Jersey Right-to-Know Law, as amended by the Open Public Records Act, shall be as per N.J.S.A. 47:1A-5b: $0.05 per letter-sized page or smaller and $0.07 per legal-sized page or larger.
[Amended 4-2-2013 by Ord. No. 02.13]
(b) 
If the actual cost, excluding labor and other overhead expenses associated with making the copy, of reproducing printed matter for production under this section exceeds the fees set forth in § 55-1B(3)(a), the actual reproduction cost may be charged, not to exceed the following:
Blueprints/Plans Size
(inches)
Cost
(per copy)
19 by 24
$1.30
24 by 36
$1.95
24 by 42
$3.15
24 by 48
$3.60
24 by 54
$4.05
36 by 42
$3.70
36 by 48
$4.25
36 by 54
$4.75
36 by 72
$8.10
Reduction
$1.50

§ 55-2 Production of transcripts; fees.

A. 
Any person may request the Borough Clerk, or any Borough custodian or person required by law, to transcribe any public meeting, any public hearing or other public event so recorded, or portion thereof, upon payment of a transcription fee to cover production of no less than an original and one copy of each transcript. The original transcript, and such additional copies ordered, shall be delivered to the person requesting transcription, one copy to be retained by the Borough or Borough entity whose public meeting, hearing or event or portion thereof, was transcribed.
B. 
The transcription fee shall be calculated as follows: for the original transcript, two times the hourly rate of salary paid to the Borough Clerk, custodian or person so authorized or designated to make the transcript, and for each copy thereof, $0.50 per page. A statement of account signed by the maker of the transcript, calculated in the manner aforesaid, shall be tendered at the time the transcript(s) is (are) completed and delivered.
C. 
Deposits; final payment.
(1) 
The Borough Clerk, custodian or person authorized or designated to make the transcript shall secure from the person making the transcript request a sum equal to the estimate of cost for completion. No transcript of any public meeting, hearing or other Borough event, or portion thereof, shall be commenced unless such deposit is made.
(2) 
Prior to delivery of any completed transcript, or copies thereof, the Borough Clerk, custodian or person so authorized or designated to make the transcript shall first collect any balance of payment due. In the event that the initial deposit exceeds final transcript costs, the difference thereof shall be refunded to the party who tendered the deposit.
(3) 
There shall be an additional charge of $1 for a Clerk's or custodian's certificate of certification.

§ 55-3 Disposition of fees; escrow account.

A. 
All fees for the copying of public documents or for the production of any transcripts of any public meeting, hearing or any public event, or part thereof, shall be paid over to the Clerk of the Borough of Paulsboro, to be received as general Borough revenues.
B. 
Establishing transcript escrow account.
(1) 
There shall be established by the Mayor and Borough Council a bank account to be designated as the "Paulsboro Transcript Escrow Account," which account shall be utilized for the receipt of transcript deposits and final payment(s).
(2) 
The Borough Clerk shall cause, no less than quarterly, a statement of account to be made to the Mayor and Council and shall turn over at that time all such sums for which final transcript payment has been made. Refund of excess transcript deposit(s) shall be made from this bank account. No checks shall be drawn on this bank account unless countersigned by the Borough Clerk and either the Mayor or Comptroller.

§ 55-4 When effective.

This ordinance shall take effect 20 days after final adoption and publication according to law.
[Adopted 6-19-2001 by Ord. No. 11.01]

§ 55-5 Certified certificate copy fees.

[Amended 4-2-2013 by Ord. No. 02.13]
Certified copy fees for the following documents are as indicated:
A. 
Certified birth certificates: $5.
B. 
Certified marriage certificates: $5.
C. 
Certified death certificates: $5 for the first copy; $5 per copy thereafter.

§ 55-6 Fees payable to Borough Clerk.

All fees for the above certificates shall be paid over to and made payable to the "Clerk of the Borough of Paulsboro," to be received as general Borough revenues.

§ 55-7 Statement of account.

The Borough Clerk shall cause, no less than quarterly, a statement of account to be made to the Mayor and Council indicating all sums collected for the above certificates.

§ 55-8 When effective.

This ordinance shall take effect immediately upon final passage and publication as required by law.