[HISTORY: Adopted by the Township Council of the Township of River
Vale 5-17-1979 by Ord. No. 0-11-79 (Ch.
22A of the 1967 Code). Amendments noted where applicable.]
[Added 6-28-1984 by Ord. No. 0-9-84]
A.
The Township Treasurer shall provide for a method of
prior approval of all purchase requisitions submitted by any department, before
any purchase requisition is approved by the Business Administrator. This method
shall provide for the certification of funds being available in the particular
line item account maintained by the Treasurer, and the encumbering of such
account at the time the purchase order is issued, so that a current balance
in the other expense line item is maintained at all times. Only emergency
purchases and specified charge accounts, specifically approved in writing
by the Business Administrator, are to be made without first encumbering funds.
B.
In the event any department head shall fail to follow
the procedures set forth hereinabove, purchase orders shall not be issued
and/or paid. All Township purchase orders shall bear notice of this section.
No bill, claim or demand against the Township shall be paid until it
shall have been approved by resolution of the Township Council, except in
the case of special necessity, as determined by the Business Administrator.
No bill, claim or demand against the Township shall be presented to
the Township Council for approval unless it shall contain or have appended
thereto:
A.
A detailed statement of items and the particulars thereof.
B.
A certification of the party making claim that it is
a correct statement.
C.
A certification of the appropriate Township official
having personal knowledge of the facts that the goods have been duly and properly
received or the services have been duly and properly rendered.
D.
A certification of the Treasurer, as certifying and approval
officer, that there exist proper and sufficient appropriations and legal authority
for payment.
By no later than the Friday preceding the regular monthly meeting of
the Township Council, the Treasurer shall have prepared and provided to each
member of the Township Council and to the Mayor, and posted at the Township
offices, a detailed listing of all bills, claims or demands which are to be
presented for approval pursuant hereto. Such listing shall be of sufficient
detail as to provide for proper identification of each bill, claim or demand
set forth therein, and the documentation required by the provisions hereof
shall be available for public inspection during regular business hours of
the Township offices. Copies of such listing shall also be made available
to the public at each regular meeting of the Township Council.[1]
[1]
Editor’s Note: Ord. No. 161-2006, adopted 7-24-2006 and subsequently
repealed on 1-22-2007 by Ord. No. 174-2007, added provisions to this chapter
pertaining to the awarding of contracts to certain campaign contributors.
