Township of Toms River, NJ
Ocean County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Township Council of the Township of Toms River 5-13-2008 by Ord. No. 4136-08.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Adoption of Administrative Code — See Ch. 1, Art. III.
[1]
Editor's Note: This ordinance also superseded former Ch. 44, Department of Finance, adopted 6-22-2004 by Ord. No. 3884-04.

§ 44-1 Establishment; head of department.

There shall be a Department of Finance, the head of which shall be the Director of Finance, who shall be the Chief Financial Officer. His or her compensation shall be set in accordance with the current Salary Ordinance.[1]
[1]
Editor's Note: The Current Salary Ordinance is on file in the Township offices.

§ 44-2 Qualifications, appointment and duties of Chief Financial Officer; duties.

A. 
Qualifications of Chief Financial Officer Duties.
(1) 
No person shall be appointed or reappointed as a Chief Financial Officer unless he or she holds a municipal finance officer's certificate pursuant to N.J.S.A. 40A:9-140.2 or he or she has been previously granted tenure in the position pursuant to N.J.S.A. 40A:9-140.13. If a vacancy occurs in the office of Chief Financial Officer, the Mayor, with the advice and consent of the Township Council, may appoint a person to fill the office who does not have a municipal finance officer's certificate pursuant to the provisions of 40A:9-140.13f.
(2) 
The Chief Financial Officer shall be appointed for a term of four years, effective as of the first day of January of the year of appointment.
(3) 
Duties. The Chief Financial Officer shall perform such duties as delineated within the applicable statutes, administrative regulations and rules and procedures as established by the Department of Community Affairs, Local Finance Board.
B. 
Appointment of Chief Financial Officer. The Chief Financial Officer shall be appointed by the Mayor with the advice and consent of the Township Council in accordance with the provisions of N.J.S.A. 40A:9-140.1 through 40A:9-140.16.
C. 
Duties. The Chief Financial Officer shall perform such duties as delineated within the applicable statutes, administrative regulations and rules and procedures as established by the Department of Community Affairs, Local Finance Board. In addition, the Chief Financial Officer shall perform the following duties:
(1) 
Assist the Mayor and Township Business Administrator in the preparation of and supervision of the administration of the municipal operating and capital budget for submission to Township Council.
(2) 
Establish and uniformly enforce a system of accounts and controls for municipal financial operations of the Township.
(3) 
Using statistical, demographic and economic data, prepare long-range financial projections of expenditures, need for capital projects and facilities, need for particular services and other long-range financial and service needs projections for the information of the Township Council, Mayor and Administrator.
(4) 
Prepare and prescribe uniform forms and procedures for the budget preparation and payment processes for all departments and other appropriate spending agencies of the Township.
(5) 
Have custody of all Township funds and maintain all records of disbursements of the Township.
(6) 
Prepare all documents and make recommendations to the Township Council as to all transfer and emergency appropriations and prepare all necessary capital budget appropriation documents under the supervision of Township bond counsel.
(7) 
Serve on the Township collective-bargaining negotiation team as fiscal advisor.
(8) 
Establish and supervise a program of contract cost administration for the purchase of goods and services.
(9) 
Develop and install records and procedures to enable each department to prepare workload and performance reports, expressed in appropriate work units, to be used for budgeting purposes.
(10) 
Evaluate and make recommendations, from a budgetary viewpoint, of various municipal programs and administer budgetary controls as to all financial assistance received by the Township.
(11) 
Maintain and enforce a system of budget control and cost analysis for budgetary items and, in this regard, conduct inquiries on behalf of the Township and report to the Township Council as to fiscal irregularities.
(12) 
Conduct a continuing performance audit for municipal operations for determining quality of work and devising improvements in efficiency and economy.
(13) 
Invest all available Township of Toms River funds in order to obtain the highest possible return thereon.

§ 44-3 Other positions.

A. 
Deputy Chief Financial Officer. There is hereby created the position of Deputy Chief Financial Officer. The Deputy Chief Financial Officer shall, under the direction and supervision of the Chief Financial Officer, perform the following duties:
(1) 
Prepare, post and maintain a general ledger to record all financial transactions.
(2) 
Prepare an annual financial statement.
(3) 
Prepare annual and supplemental debt statements.
(4) 
Install and monitor routine internal audits, programs and controls.
(5) 
Assist the Chief Financial Officer with the preparation of the municipal budget and related documents.
(6) 
Assist the Director of the Department of Finance in preparing statistical information for the investment of Township funds on a daily basis.
(7) 
Any other duties as may be assigned by the Chief Financial Officer, including assisting the Chief Financial Officer in carrying out the duties of the Finance Department.
B. 
Assistant Deputy Chief Financial Officer. There is hereby created the position of Assistant Deputy Chief Financial Officer of the Department of Finance, who shall perform the following duties:
(1) 
Prepare written answers to routine correspondence and memorandums.
(2) 
Automated payroll coordination.
(3) 
Cash reconciliations and proof verification.
(4) 
Prepare bill lists for review by the Chief Financial Officer.
(5) 
Assist the Director of Finance in preparing reports and cost analysis of Township operations.
(6) 
Prepare budget variance reports for the purpose of monitoring departmental expenditures in comparison to departmental budget resources.
(7) 
Monitor and verify all inventories, with fixed-asset inventories conducted in accordance with the Technical Accounting Directives issued by the Local Finance Board.
(8) 
Assist the Director of the Department of Finance in preparing statistical information for the investment of Township funds on a daily basis.
(9) 
Maintain an inventory of all property owned by the Township and have custody of all municipal personal property.
(10) 
Any other duties as may be assigned by the Director of the Department of Finance.
(11) 
Any other duties as may be assigned by the Chief Financial Officer, including assisting the Chief Financial Officer in carrying out the duties of the Finance Department.
C. 
Supervisor of Payroll and Employee Relations. There is hereby created the position of Supervisor of Payroll and Employee Relations, who shall, under the direction and supervision of the Chief Financial Officer, perform the following duties:
(1) 
Prepare and maintain all Township employee payroll records.
(2) 
Prepare and distribute employee payroll checks or direct deposit and develop and maintain payroll procedures.
(3) 
Maintain salary increment control.
(4) 
Maintain employee time sheets and payroll registers.
(5) 
Assist in the preparation of the annual Township Budget.
(6) 
Coordinate employee retirement plan and pension programs and counsel and advise employees relating to the same.
(7) 
Prepare all necessary reports to the Mayor and Council and all other applicable federal and state agencies relating to Township payroll accounts and pension system.
(8) 
Assist in the preparation of equal employment opportunity reports.
(9) 
Answer routine inquiries relating to payroll and pension.
D. 
Emergency Services Billing Clerk. There is hereby created the position of Emergency Services Billing Clerk, who shall, under the direction of the Chief Financial Officer, be responsible for the billing and maintenance of records relating to the provision of emergency services to Township residents and/or their insurance companies.
E. 
Clerical support staff.

§ 44-4 Office of Tax Collector.

A. 
Office of Revenue Collections. There is hereby created, within the Department of Finance, the Office of Tax Collector, the head of which shall be the Township Tax Collector. The Office of Tax Collector shall be responsible for:
(1) 
Charging and collecting payments as well as any penalties for delinquent payments or real estate taxes, pursuant to law.
(2) 
Enforcing all municipal liens and charges, including the undertaking of any in rem foreclosure and tax sale proceedings.
(3) 
Certifying searches for taxes and other liens on real property as may be authorized by law.
B. 
Appointment of the Tax Collector; term of office. The Tax Collector shall be appointed by the Mayor with the advice and consent of the Township Council, and shall serve a term of office of four years commencing on January 1 of the year of appointment and ending on December 31 of the fourth year, or until a successor shall be appointed and qualified. A vacancy in the office of Tax Collector, other than due to expiration of term, shall be filled by appointment for the unexpired term. The Tax Collector shall possess a tax collector certificate pursuant to N.J.S.A. 40A:9-145.7.
C. 
Duties of the Tax Collector. The duties of the Tax Collector shall be as prescribed by law. The Tax Collector shall perform such other duties which are related to his or her work as are prescribed by the Mayor and Township Council, and shall be a full-time employee. The Tax Collector shall also serve as the Collector of Arrears of Taxes pursuant to N.J.S.A. 40A:9-143.
D. 
Deputy Tax Collector.
(1) 
There is hereby created the office of Deputy Tax Collector of the Township of Toms River.
(2) 
Duties. The Deputy Tax Collector shall work in conjunction with and under the direction of the Tax Collector. The Deputy Tax Collector shall perform all duties and functions as directed by the Tax Collector, and, in the absence of the Tax Collector, shall perform all of the duties of the office of Tax Collector.
E. 
Clerical support staff.

§ 44-5 Township Insurance Representative.

A. 
There is hereby created the position of Township Insurance Representative.
B. 
Powers and duties; compensation. The Township Insurance Representative shall advise the Mayor and Township Council on insurance matters. The Township Insurance Representative shall serve at a yearly compensation of $1, with no other compensation or benefits. The Township Insurance Representative shall be appointed by the Mayor, with the advice and consent of Council, in accordance with N.J.S.A. 40A:10-37 to serve as a Commissioner of the Joint Municipal Insurance Fund.
C. 
Term; vacancy. If the Township Insurance Representative is a member of the governing body, he or she shall hold office for two years or for the remainder of his or her term of office as a member of the Township Council, whichever shall be less, and until his or her successor shall have been duly appointed and qualified. If the Township Insurance Representative is an employee of the Township of Toms River, he or she shall hold office at the pleasure of the Mayor and Township Council. In the event of a vacancy caused by any reason other than expiration of the term as a member of the Township Council, the office shall be filled by the Mayor, with the advice and consent of Council.