[HISTORY: Adopted by the Town Board of the
Town of Wales 5-11-1993 by L.L. No. 1-1993. Amendments noted where
applicable.]
Regular sessions of the Town Board shall be
held on the second Tuesday of each month unless said second Tuesday
is a legal holiday, in which event said regular session shall be held
on the third Tuesday of each month unless a majority of the Board
prior to the first day of the month in question determines a different
date for the regular session. Each regular meeting and all adjourned
meetings shall be open for the consideration of any matter which,
in accordance with these rules, may be properly brought to the attention
of the Town Board.
Special meetings shall be held at the call of
the Town Clerk upon direction of the Supervisor. The Supervisor may
and upon request of two members of the Board shall, within 10 days,
call a special meeting of the Town Board by giving at least two days'
notice in writing to members of the Board of the time when and the
place where the meeting is to be held. Written notice to members of
the Board present at a determination for a special meeting is not
necessary, and their attendance is deemed to be notice of the special
meeting.
All meetings of the Town Board shall be held
in the Town at the Wales Town Hall located at 12345 Big Tree Road,
Wales Center, New York, except where provision is made by law for
joint meetings of two or more Town Boards; such joint meetings may
be held in any of the towns to be represented thereat in emergency
situations.
Executive sessions of the Town Board of the
Town of Wales may be held for informal discussion only. All official
actions of the Town Board must be taken at meetings that are open
to the public and in accordance with these rules of order. The Town
Clerk shall record minutes of all executive sessions.
The Supervisor, when present, shall preside
at the meetings of the Town Board. In the absence of the Supervisor,
the other members shall designate one of their members to act as Temporary
Chairman.
A majority of the Board constitutes a quorum
to carry on a meeting, but a lesser number may adjourn. A majority
of all members of the Board must approve each act, motion or resolution
in order for such to be adopted. The majority of the Board which constitutes
the quorum means the majority of officers constituting the Town Board
and not the majority of residuum resulting from vacancies, disqualifications
or absences. The inclusion of every act in this rule contemplates
executive and appointing functions of the Board as well as legislative
functions. Upon the request of any Board member, all voting shall
be recorded by roll call vote in order by position by alphabetic order,
commencing first by the Supervisor, Councilmen and Town Justices.
The order of business of each session shall
be:
A.
Call of the meeting to order by the Supervisor.
B.
Roll call.
C.
Invocation.
D.
Pledge of Allegiance.
E.
Adoption of agenda.
F.
Acceptance of minutes of prior meeting(s).
G.
Comments from the floor.
H.
Old business.
I.
New business.
J.
Representatives of community organizations.
K.
Communications.
L.
Reports of committees.
M.
Reports of department heads.
N.
Review of Supervisor's monthly reports.
O.
Action on Supervisor's monthly reports.
P.
Action on general fund bills.
Q.
Action on highway bills.
R.
Action on other bills.
S.
Adjournment.
All petitions, resolutions, committee reports
and amendments thereof and all other matter to be considered by the
Town Board shall be in writing, signed and submitted to the Town Clerk.
All such matters must be submitted to the Town Clerk on the preceding
Friday by 5:00 p.m.
The Supervisor may, from time to time, appoint
one or more committees, consisting of members of the Board, to aid
and assist the Board in the performance of its duties.
The Town Board, by majority vote, shall refer
to the proper committee, at its discretion, any petition, resolution
or other matter presented.
Anyone wishing to make a presentation to the
Town Board must file notice of the same with the Town Clerk Monday
before the monthly meeting. All presentations are limited to 10 minutes
unless extended by the majority of the Board, but in no case longer
than 20 minutes. All presentations shall be directed to the Town Board,
and only Town officials and persons listed on the agenda may address
themselves to the particular presentation.
All communications concerning general Town business,
regardless of which official may receive said communications, shall
be delivered to the Town Clerk to be placed on the agenda in accordance
with the provisions of these rules. Any communication not placed on
the agenda may be presented to the Board for consideration only upon
acceptance by the majority of the Board.
