[Adopted 6-8-1978 (Ch. 32, Art. I, of the 1979 Code)]
As used in this article, the following terms
shall have the meanings indicated:
AGENCY
The Village of Delhi and its departments, divisions, offices,
bureaus and boards, committees or commissions created or appointed
by the Village Board.
RECORD
The same meaning as set forth in § 86(4) of the
Public Officers Law.
The following person is hereby designated as
records access officer for the agency: Village Clerk, Village Hall,
Delhi, New York.
The records access officer shall be responsible
for assuring that agency personnel:
A. Comply with the requirements and provisions of the
Freedom of Information Law, the rules and regulations of Committee
on Open Government and with this article in providing access to agency
records.
B. Maintain an up-to-date subject matter list of records,
update it twice a year and make it available for public inspection
and copying.
C. Explain in writing reasons for denial of access and
advise the requester of the right to appeal, setting forth the name,
title, business address and telephone of persons to whom appeal may
be taken.
D. Upon request, calculate in advance the total cost
of copies.
Records of the agency are located at the Village
Hall, Delhi, New York. All requests for public access to records shall
be accepted and records produced during all hours that the Village
Hall is regularly open for business.
The Village Board of Trustees is hereby designated
to hear and determine appeals from a denial of access to agency records
in accordance with the Freedom of Information Law, rules and regulations
of Committee on Open Government and this article.
Unless another fee is prescribed by state law,
the fee for photocopying a record not to exceed nine inches by 14
inches shall be $0.25 per page. Other records shall be the actual
cost of reproduction, excluding fixed costs such as the salary of
the employee. A typed or handwritten transcript shall consist of the
actual clerical time involved in making the transcript.
A copy of this article shall be posted by the
Village Clerk, and a copy thereof shall also be mailed or delivered
to the news media for public information purposes.
[Adopted 12-21-1992 (Ch. 32, Art. II, of the 1979 Code)]
Records Retention and Disposition Schedule MU-1,
issued pursuant to Article 57-A of the Arts and Cultural Affairs Law
and containing legal minimum retention periods for municipal government
records, is hereby adopted for use by all municipal officers disposing
of municipal government records listed therein.
The Village Clerk is hereby designated as records management
officer.
In accordance with Article 57-A:
A. Only those records will be disposed of that are described
in Records Retention and Disposition Schedule MU-1 after they have
met the minimum retention period prescribed therein.
B. Only those records will be disposed of that do not
have sufficient administrative, fiscal, legal or historical value
to merit retention beyond established time periods.