Borough of Old Forge, PA Chapter 46 Manager

[HISTORY: Adopted by the Borough Council of the Borough of Old Forge 2-20-1980 by Ord. No. 6-1980 (Ch. 16 of the 1994 Code). Amendments noted where applicable.]

§ 46-1 Office created.

The office of Borough Manager is hereby created by the Borough of Old Forge, Lackawanna County, Pennsylvania.

§ 46-2 Appointment; term.

The Manager shall be appointed by a majority of all the members of Council, and he or she shall serve until the first Monday of January of each year succeeding his or her appointment and until his or her successor qualifies.

§ 46-3 Qualifications.

The Manager shall be chosen solely on the basis of his or her executive and administrative abilities, with special reference to his or her actual experience in or his or her knowledge of accepted practices in respect to the duties of his or her office as herein outlined.

§ 46-4 Bond.

[Amended 5-31-1994[1]]

Before entering on his or her duties, the Manager shall give a bond to the Borough of Old Forge, with a bonding company as surety, to be approved by the Council, in the sum of $250,000, conditioned for the faithful performance of his or her duties. The premium shall be paid by the Borough.

[1] Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).

§ 46-5 Compensation.

The salary of the Borough Manager shall be fixed from time to time by resolution of the Council.

§ 46-6 Powers and duties.

The Manager shall be the chief administrative officer of the Borough, and he or she shall be responsible to the Council as a whole for the proper and efficient administration of the affairs of the Borough. His or her powers and duties shall relate to the general management of all Borough business not expressly imposed or conferred by statute on other Borough officials. Subject to recall by ordinance of the Council, the powers and duties of the Borough Manager shall include the following:

A. He or she shall supervise and be responsible for the management of all municipal departments, buildings, grounds, etc.

B. He or she shall recommend to the Council as to the hiring and discharging of all employees under his or her supervision, excepting that he or she shall have the authority to suspend any employee, pending disposition by the Council, provided that persons covered by the civil service provisions of the Borough Code shall be hired, suspended or discharged in accordance with such provisions; provided further that the Manager shall report at the next meeting thereafter of the Council any action taken by authority of this subsection.

C. He or she shall prepare and submit to the Council before the close of the fiscal year or on such other alternate date as the Council shall determine a budget for the next fiscal year and an explanatory budget message. In preparing the budget, the Manager, or an officer designated by him or her, shall obtain from the head of each department, agency, board or officer estimates of revenues and expenditures and other supporting data as he or she requests. The Manager shall review such estimates and shall recommend revisions to the Council before submitting the final budget to the Council. The Manager shall not submit any proposals to the federal or state governments to participate in any grants without the explicit approval of the Council.

D. He or she shall be responsible for the administration of the budget after its adoption by the Council.

E. He or she shall hold such other municipal offices or head one or more of the municipal departments as the Council may from time to time direct.

F. He or she shall attend all meetings of the Council and its committees, with the right to take part in the discussion, and he or she shall receive notice of all special meetings of the Council or its committees.

G. He or she shall prepare the agenda for each meeting of the Council and supply facts pertinent thereto.

H. He or she shall keep the Council informed as to the conduct of Borough affairs; submit periodic reports on the condition of Borough finance and such other reports as the Council requests; and make such recommendations to the Council as he or she deems necessary.

I. He or she shall submit to the Council, not later than 30 days after the close of each quarter, a complete report on the financial and administrative activities of the Borough for the preceding quarter.

J. He or she shall see that the provisions of all franchises, leases, permits and privileges granted by the Borough are observed.

K. He or she may employ, by and with the approval of the Council, experts and consultants to perform work and to advise in connection with any functions of the Borough.

L. He or she shall attend to the letting of contracts in due form of law, and he or she shall supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed upon some other Borough official by statute.

M. He or she shall see that all money owed the Borough is promptly paid and that the proper proceedings are taken for the security and collection of all Borough claims.

N. He or she shall be the purchasing officer of the Borough, and he or she shall purchase, in accordance with the provisions of the Code, all supplies and equipment for the various departments, agencies, boards and other offices of the Borough. He or she shall keep an account of all purchases and shall, from time to time or when directed by Council, make a full written report thereof. He or she shall also issue rules and regulations, subject to the approval of the Council, governing the requisition and purchasing of all municipal supplies and equipment.

O. All complaints regarding services and personnel of the Borough shall be referred to the office of the Manager. He or she, or an officer designated by him or her, shall investigate and dispose of such complaints, and the Manager shall report thereon to the Council.[1]

[1] Editor's Note: Original Subsection P, regarding enforcement of Borough ordinances, as added 10-16-1992, was repealed 4-18-2000 by Ord. No. 2000-2.

§ 46-7 Delegation of duties of Mayor.

The Mayor is hereby authorized to delegate to the Borough Manager, with the approval of the Council, subject to recall by written notification at any time, any of his or her nonlegislative or nonjudicial powers and duties.

§ 46-8 Limitation on authority of Council.

Except for the purpose of inquiry, the Council, its committees and its members shall deal with the administrative service solely through the Manager, and neither the Council nor any of its committees or any of its members shall give orders, publicly or privately, to any subordinates of the Manager.

§ 46-9 Disability or absence.

If the Manager becomes ill or must be absent from the Borough, he or she shall designate one qualified member of his or her staff who shall perform the duties of the Manager during the absence or disability. The person so designated shall not perform these duties for a period longer than two weeks without the approval of the Council.