Township of Hempfield, PA
Westmoreland County
[HISTORY: Adopted by the Board of Supervisors of the Township of Hempfield as indicated in article histories. Amendments noted where applicable.]
[Adopted 3-25-2002 by Ord. No. 2002-6]

§ 15-1 Office established.

The office of Township Manager is hereby created by the Board of Supervisors of the Township of Hempfield, Westmoreland County, Pennsylvania.

§ 15-2 Election by Board of Supervisors; vacancy; removal; resignation.

A. 
As soon as practical after the enactment of this article, the Board of Supervisors of the Township of Hempfield shall elect, by a majority vote of its members present at a duly called meeting of the Board of Supervisors, one person to fill the office of Township Manager, who shall serve until a successor is elected and qualified, or until said office of Township Manager is abolished.
B. 
In the case of a vacancy, the Board of Supervisors of the Township of Hempfield shall fill said office by a majority vote of the members in attendance at a regularly called meeting of the Board of Supervisors of the Township of Hempfield.
C. 
The Township Manager shall, however, be subject to removal at any time by a majority vote of all the members of the Board of Supervisors of Hempfield Township, provided that, at least 15 days before such removal becomes effective, the Board of Supervisors of the Township of Hempfield shall furnish the Township Manager with a written statement setting forth its intention to remove said Manager.
D. 
In the event the Manager shall decide to resign, the Manager shall give to the Board of Supervisors at 60 days’ notice of his/her intention to resign.
[Amended 7-23-2012 by Ord. No. 2012-07]

§ 15-3 Necessary qualifications; residency requirements.

A. 
The Manager shall be chosen solely on the basis of the Manager's executive and administrative ability, with special reference to actual experience or knowledge of accepted practices in respect to the duties of the Manager's office as herein outlined.
B. 
The Township Manager need not be a resident of the Township of Hempfield or of the Commonwealth of Pennsylvania at the time of appointment but shall within two years from said appointment become a resident of the Township of Hempfield.

§ 15-4 Bond required.

Before entering upon the duties, the Township Manager shall give a bond to the Township of Hempfield, with a bonding company as surety, to be approved by the Board of Supervisors, in the sum of $200,000, conditioned for the faithful performance of the Manager's duties, and the premium for the said bond shall be paid by the Township of Hempfield.

§ 15-5 Compensation.

The salary and benefits of the Township Manager shall be fixed from time to time by resolution making reference to this article.

§ 15-6 Powers and duties.

The Township Manager shall be the Chief Executive Officer of the Township and shall be responsible to the Board of Supervisors of the Township of Hempfield as a whole for the proper and efficient administration of the affairs of Hempfield Township. His powers and duties shall relate to the general management of all Township business as administered by the departments created therefor by the Township Supervisors and not expressly by statute imposed or conferred upon other Township officers or persons. Subject to recall by ordinance, the powers and duties of the Township Manager shall include the following:
A. 
The Township Manager shall supervise and be responsible for the activities of all departments, unless, by statute or directive by the Board of Supervisors, a function of any such municipal department is imposed upon some other Township officer or person.
B. 
In the event the Board of Supervisors desires to hire a new employee, the Board shall notify the Township Manager of its decision to hire. The Township Manager shall process all applications for employment. The Township Manager shall then forward a complete list of applicants to the Board of Supervisors. The Board of Supervisors may consider the hiring of such employee from said list.
[Amended 7-23-2012 by Ord. No. 2012-07]
C. 
The Township Manager shall also, when necessary for the good of the Township, recommend to the Board of Supervisors the discipline, suspension or discharge of a Township employee. In making said recommendation, the Manager shall inform the Board of Supervisors of the reason for said recommendation. The Board of Supervisors shall act upon the recommendation of the discipline, suspension or discharge within 30 days after written notification of the Township Manager's recommendation. The Township Manager shall report at the next regular meeting thereafter to the Board of Supervisors of Hempfield Township any action taken by authority of this subsection.
D. 
The Township Manager shall prepare and submit to the Board of Supervisors before the second day of October of each year, or any such alternate date as the Board of Supervisors shall determine, a budget the Manager, or an officer designated by the Manager, shall obtain, from the head of each department, agency or board, or officer, estimates of revenues and expenditures and such other supporting data as the Manager requests. The Manager shall, with the Township Treasurer, review such estimates and may revise them before submitting the budget to the Board of Supervisors.
[Amended 7-23-2012 by Ord. No. 2012-07]
E. 
The Township Manager shall be responsible for the administration of the budget after its adoption by the Board of Supervisors of Hempfield Township.
F. 
The Township Manager shall, with the Township Treasurer and in conjunction with the preparation of the yearly budget, develop long-range fiscal plans for the municipality, and such plans shall be presented annually to the Board of Supervisors for its review and consideration.
[Amended 7-23-2012 by Ord. No. 2012-07]
G. 
The Township Manager shall attend all public meetings of the Board of Supervisors and such other meetings as directed, with the right to take part in the discussion, and he shall receive notice of all special meetings of the Board of Supervisors.
H. 
The Township Manager, with the assistance of the Township Secretary, will prepare the agenda for each meeting of the Board of Supervisors and supply facts pertinent thereto.
[Amended 7-23-2012 by Ord. No. 2012-07]
I. 
The Township Manager shall keep the Board of Supervisors informed as to the conduct of Township affairs, supply periodic reports of the condition of the Township's finances and such other reports as the Board of Supervisors requests and make such recommendations to the Board of Supervisors as he deems necessary.
J. 
The Township Manager shall submit to the Board of Supervisors, as soon as possible after the close of the fiscal year, a complete report on the financial administrative activities of the Township of Hempfield for the preceding year.
K. 
The Township Manager shall see that the provisions of all franchises, leases, permits, contracts, bonds and privileges granted by the Township of Hempfield are observed.
L. 
The Township Manager may employ, by and with the approval of the Board of Supervisors, experts and consultants to perform work and to advise in connection with any of the functions of the Township of Hempfield which are within his duties.
M. 
The Township Manager shall attend to the awarding of contracts in due form of law, and the Manager shall supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed upon some other Township officer by statute.
N. 
The Township Manager shall see that all money owed Hempfield Township is promptly paid and that proper proceedings are taken for the security of collection of all Township claims, except insofar as such duties are expressly imposed upon some other Township officer by statute or ordinance, whether heretofore or hereafter passed.
O. 
The Township Manager, upon direction of the Board of Supervisors, shall purchase, in accordance with the provisions of the Second Class Township Code, all supplies and equipment for the various agencies, boards, departments and other offices of Hempfield Township. The Manager shall keep an account of all purchases and shall, from time to time or when directed by the Board of Supervisors, make a full, written report thereof. The Manager shall also issue rules and regulations, subject to the approval of the Board of Supervisors, governing the requisition and purchasing of all municipal supplies and equipment.
P. 
The Township Manager shall prepare and keep a current inventory showing all real and personal property of the Township and its location and shall be responsible for the care and custody of all such property, including equipment, buildings, parks and all other Township property, except insofar as such duties are expressly imposed upon some other Township officer by statute.
Q. 
The Township Manager shall cause to be kept a complete set of maps and plats showing the location of all Township utilities and other municipal properties, all streets and other public places and all lots or parcels of land subdivided according to law.
R. 
All complaints relating to the services of personnel of Hempfield Township shall be referred to the office of the Township Manager. The Manager, or an officer designated by the Manager, shall investigate and dispose of such complaint, and the Township Manager shall report thereon to the Board of Supervisors, except insofar as some other proceeding for the disposition of the complaint is expressly provided by statute.

§ 15-7 Disability; absence.

If the Manager becomes ill or needs to be absent from the Township, the Manager shall recommend a qualified member of the Manager's staff to perform the Manager's duties, and, if approved by the Board of Supervisors, the person so recommended shall perform the duties of the Manager during the Manager's absence or disability. In the absence of a recommendation from the Manager of a member of his staff to perform his duties, the Board of Supervisors shall choose such person as the Board deems qualified to perform the duties of the Manager during the Manager's absence or disability.