The City Clerk shall maintain copies of all City records, including
but not limited to all proceedings, laws, ordinances, resolutions,
rules, regulations, contracts and agreements. Specifically, financial
documents shall be maintained by the Director of Administration and
Finance, but the City Clerk shall maintain a record of their existence.
All records shall be filed and indexed in such a manner as will provide
maximum access.
Except as may otherwise be required by law, all moneys to which
the City Clerk may be entitled under and by virtue of the laws of
the State of New York or which the City Clerk may receive for services
rendered by them or their office shall apply to or be for the benefit
of the City and shall be collected and accounted for by them and paid
over to the Director of Administration and Finance without deduction
at such time and on such conditions as the latter may prescribe. Within
10 days after the expiration of each month, the City Clerk shall make,
certify and deliver to the Director of Administration and Finance
a full and true statement for each calendar month of all such moneys
received each day by them, or their employees, in their official capacity
in the form they shall prescribe. At the time of rendering any such
statement, such City Clerk shall pay to the Director of Administration
and Finance for the benefit of the City the whole amount or the balance
of all such moneys received by them since making their last preceding
monthly report. Other funds or fees collected by the City Clerk shall
be collected, paid over, deposited and reported in accordance with
the law applicable thereto.
