[HISTORY: Adopted by the Mayor and Council of the Borough
of Raritan 6-14-1965 (Appendix, Part I, of the 1966 Code). Amendments noted where applicable.]
Any person claiming payment of money from the Borough of Raritan
shall present a detailed bill of demand pursuant to N.J.S.A. 40A:5-16
to the Borough Clerk, duly certified.
It shall be the duty of the Borough Clerk to see that the signature
of the officer or employee who has been duly designated by resolution
of the governing body of the Borough of Raritan to certify that the
materials have been received by or the services rendered to the Borough
of Raritan appears on every claim pursuant to N.J.S.A. 40A:5-16.
Claims shall then be presented to the chairman of the committee
responsible for the placing of the order who, if satisfied that the
claims are proper, shall approve the same. After such approval is
given, the chairman shall file the claims with the Borough Clerk,
who shall then secure the approval of the Mayor thereto and shall
then present these claims to the governing body for formal approval
at a regular meeting.
A list of all claims shall be presented for approval at the
next regular meeting, said schedule or list to be made available to
every member of the governing body at least three days before the
claims are subject to formal action by that body.
Claims shall be considered by the governing body, which shall
approve the same, except that the governing body may reject any claim
presented to it, stating the reason for such rejection. Any disapproved
claim shall be referred back to the Borough Clerk with such instructions
as the governing body may give at the time of disapproval.
It shall be the duty of the Borough Clerk to record all claims
in the official minutes which shall show the formal action taken by
the governing body on the claims presented to it for consideration;
the minutes shall show what claims were formally approved and, with
appropriate record, what claims were disapproved or rejected.
It shall be the duty of the Borough Clerk or such other officer
designated by resolution of the governing body to indicate on said
claims that they have been approved for payment, with the date of
approval thereof noted on the claim.
After the Borough Clerk has certified that the claims have been
approved, he shall forthwith prepare the necessary checks for the
payment thereof, which said checks shall be signed by the Mayor and
the Borough Clerk and thereafter countersigned by the Borough Treasurer.
After preparing checks for the payment of claims, the Borough Treasurer
shall record them in proper books of account and thereafter mail or
otherwise distribute the checks to the claimants.
In the case of payrolls, the appropriate department heads or
such officer or employee as may be designated by resolution of the
governing body shall prepare the necessary payrolls for all employees,
which payrolls shall be duly certified by the person authorized to
certify that the services have been rendered and the amount specified
is in fact due and owing to the employee or employees. Said payroll
shall then be approved by the department head responsible therefor
and presented to the governing body for approval and, after approval,
shall be paid in due course.
This chapter shall provide for the establishment of a payroll
account, and the governing body may thereafter by resolution prescribe
the manner in which payroll checks shall be drawn, who shall sign
the same and the dates on which payment shall be made. In addition,
the governing body may, if it so elects, adopt a resolution providing
for the biweekly payment of salary and wages and compensation.
