As used in these rules and procedures, the following terms shall
have the meanings indicated:
The Department of Police of the Village of Sag Harbor, and
such term includes the term "police force."
Includes all members of the department except those members
appointed to render clerical, mechanical and laboring services, school
crossing guards, special police officers, police matrons, radio operators
or such other services classified as auxiliary to the Police Department.
The Police Department renders services to the territory within
the Incorporated Village of Sag Harbor.
The following divisions, precincts and sectors are established
and maintained:
A.
The Officer in Charge shall be the same as Chief of Police and shall
have control of the government, administration, disposition and discipline
of the Police Department, the police force and the members thereof.
B.
During the absence or disability of the Chief of Police, the senior
ranking officer shall be in full command, and he shall possess all
the powers and perform all the duties of the Chief of Police. He shall
be known as the "Acting Chief of Police."
C.
The Acting Chief of Police shall carry out the orders of the Chief
of Police, previously given, and such orders shall not, except in
cases of extreme emergency, be countermanded or set aside; and, when
such action is taken, a report shall be made to the Chief of Police,
Police Commissioner or Village Board, stating reasons therefor in
each instance.
D.
The Chief of Police is the ranking and commanding officer of the
Department. He is responsible for:
(1)
Enforcement of the rules and procedure and the orders of the
Police Commissioner.
(2)
The direct supervision of the Headquarters Division.
(3)
Keeping the Police Commissioner informed of all important matters
and of any action taken pertaining to same.
(4)
The enforcement of all laws and ordinances coming within the
jurisdiction of the Police Department.
E.
It shall be the duty of the Chief of Police to keep adequate records
of the police activity and administration as prescribed by law. These
records shall be properly maintained and subject to the inspection
of the Police Commissioner and the Village Board at any time.
F.
He shall coordinate all special events for traffic control and supervision
at which large groups of people may gather.
G.
He shall supervise the preparation of state and federal reports of
the activities of the Department.
H.
He shall supervise the uniform reporting procedures and the records
and files of the command and ensure their conformity to these rules
and procedures.
I.
He shall supervise on-sight inspection of personnel, equipment, vehicles
and command installations.
J.
He shall prepare memorandums pertinent to the command and ensure
dissemination thereof.
K.
He shall supervise preparation of vacation lists and maintain overtime,
sick leave and holiday records.
L.
He shall be responsible for the tabulation and recording of the weekly
attendance records.
M.
He shall perform such other duties as directed by the Police Commissioner.
N.
He shall be specifically responsible for maintaining and controlling
the issuance, renewals and all records for pistol licenses.
O.
The Chief of Police shall investigate all accidents in which a police
vehicle is involved and shall promptly report to the Mayor.
P.
The Chief of Police shall inspect, at least once each tour of duty,
the memorandum books of members on duty and certify that a full and
accurate record of duty performed, alarms and all other necessary
information has been entered therein. The Chief of Police shall certify
same, entering the date, time and signature.
Q.
The Chief of Police shall visit all posts, at least once during each
tour of duty, shall be responsible for the cleanliness and proper
equipment thereof and shall see that they are properly lighted inside
and outside at night and extinguished during daylight.
R.
The Chief of Police shall spot-check school crossing guards.
S.
The Chief of Police shall submit to the Mayor, by the fifth day of
each month, a police officer's activity report for each officer
on his shift.
T.
The Chief of Police shall submit to the Mayor, on the first or second
tour of the five-day tours, a vehicle inspection report, on each police
vehicle in service.
A.
Sergeants on duty shall assume acting command of the Department in
the absence of the Chief of Police and shall take full charge.
B.
The Sergeants on duty shall have immediate command and supervision
of the subordinate members of the Department, unless the Chief of
Police shall assume command personally. Sergeants on duty are charged
with supervision of the subordinate members of the Department and
must report to the Chief of Police all delinquencies on the part of
any officers of the Department which they may observe.
C.
Sergeants shall require all members of the Department under their
command to comply with all rules and regulations and all orders and
are responsible for their good order, conduct and discipline. Sergeants
shall immediately report, in writing, to the Chief of Police, any
breach of a rule or regulation or failure in performance of duty on
the part of any officer or any complaint against any officer.
D.
The Duty Sergeant or duty officer shall notify the Chief of Police,
in the following cases of any unusual:
E.
The Sergeant is responsible to and reports directly to the Chief
of Police.
F.
The Sergeant is second-in-command of the Department and shall assume
responsibility in the absence of the Chief of Police.
G.
He shall assist the Chief of Police in the administration and supervision
of the Police Department, enforcement of these rules and procedures
and all authorized orders.
H.
He shall be in charge of all regular and special training of the
Department members.
A.
A police officer shall proceed to his designated relieving post or
sector as per schedule and exchange all police intelligence with the
officer he is relieving and, as soon as possible, inspect his post
or sector and note any conditions thereon requiring police attention.
He shall take appropriate action and report same. Failure to do so
shall be regarded as neglect of duty.
B.
A police officer shall not leave or quit his post or sector unless
properly relieved. If not relieved upon expiration of tour, he shall
contact the Chief of Police and comply with instructions received,
but under no circumstances shall be leave or vacate his post or sector.
C.
A police officer shall not leave or quit his post or sector except
for police or personal necessity. If required to leave for police
necessity, he shall:
(1)
Enter in his memo book, as soon as circumstances permit, the
time of leaving and the reason.
(2)
Enter, without unnecessary delay, the exact time of returning
to post or sector.
(3)
At the first opportunity, report to the Chief of Police the
fact that he left or quit the post or sector and the reasons for same.
E.
A police officer is instructed to check doors in business areas of
his post or sector during the hours of darkness, periodically before
midnight and periodically after midnight, whenever he is free from
other police duties. He shall report to the Chief of Police all doors
found open, including the name of the store and address, and shall
follow procedure as outlined in the special orders.[1]
F.
When a police officer or officers are on motorized patrols in business
or rural areas of this Village in which are found vehicles or persons
who generally have no business therein at late hours of the night,
such persons may be made to identify themselves and satisfy the officer
in question that such vehicle, person or persons are on legitimate
business.
G.
Each police officer shall execute each and every scheduled tour of
duty as posted. The exchange of tours is permissible, provided that
same is requested and approved by the Chief of Police and that officers
seeking such exchange shall do so in reasonable time.
H.
The members of the Sag Harbor Village Police Department have the
power and it is their duty, at all times of the day and night, to:
A.
The Communications Section exercises no direct control over duly
appointed police personnel. The Communications Section is under the
control of the Office in Charge. Members of the Communications Section
shall be designated as police officers and Clerks, and shall perform
duties in a prompt and businesslike manner. When answering telephone
calls, the Clerk or police officer shall first state "Sag Harbor Village
Police, may I help you?" Calls must be answered promptly and communications
transmitted without delay. Radio transmissions shall be in accordance
with Federal Communications Commission regulations. They shall be
brief, with emphasis on codes. In the absence of Communications Section
members, others may be assigned.
B.
The Clerk or police officers shall not permit anyone behind the desk,
except members of the Department. Other persons shall be confined
to the public reception area and shall be permitted to enter other
areas only when it will promote the performance of official business.
C.
The Clerk or police officer shall properly enter, on authorized books
and forms, all reports of complaints occurring during his tour of
duty.
D.
It shall be the duty of the Clerk or police officer to record all
transmissions and promptly dispatch same to mobile units if received
by telephone. The Clerk or police officer, upon receiving a complaint
and requiring a radio alarm, shall dispatch to local units, the Sheriff's
office of Suffolk County and the New York State Police within the
township.
E.
The Clerk or police officer shall exchange all police matters and
intelligence with the police officer about to relieve him.
F.
The Clerk shall compile the monthly and yearly consolidated reports
of the Department and have such other duties as the Chief of Police
may direct.
G.
The police officer shall receive, book, process personal property
of and secure each prisoner in accordance with special orders.
H.
The police officer shall personally visually check each prisoner
every 1/2 hour during confinement.
I.
He shall release each prisoner to a police officer in accordance
with special orders and shall complete the necessary records pertaining
thereto.
J.
The Clerk is the liaison officer between the public and the police
and shall conduct himself in a courteous and businesslike manner.
K.
The Clerk shall see that the Communications Section is secure at
all times from unauthorized entry.
L.
The Clerk shall make himself completely familiar with the various
special orders, procedures and policies of the Department and shall
follow same during the conduct of business.
M.
The Clerk or police officers shall make themselves completely familiar
with the various Village ordinances and local laws in order to impart
accurate information toward any inquiry. When in doubt, however, a
supervisor or senior police officer should be consulted.
N.
Additional specific responsibilities shall include:
(1)
Maintaining, accurately and neatly typed, the official police
blotter, which requires signature thereon, on the last line for the
tour of duty he has completed.
(2)
Proper processing of lost and found items and issuing of receipts
therefor.
(3)
Administration and control over the burglar and fire alarm systems.
(4)
Administration and control over the gasoline distribution.
(5)
All records keeping activities as directed by the Chief of Police
as required by law.
