The Village Clerk shall be elected to office and serve for a
four-year term and until his or her successor is elected and qualified,
as provided by statute.
(A)
No person shall be eligible to hold the office of Village Clerk unless
he or she is a qualified elector of the Village and has resided therein
for at least one year preceding his or her election or appointment.
(B)
No person shall be eligible to hold the office of Village Clerk who
is in arrears in the payment of a tax or other indebtedness due to
the Village, or has been convicted in any court located in the United
States of any infamous crimes, bribery, perjury, or other felony.
(C)
The Village Clerk shall hold no other Village office during his or
her term as Village Clerk.
Before entering upon the duties of his or her office, whether
elected or appointed, the Village Clerk shall take and subscribe the
oath of office as prescribed by statute.
The Village Clerk, before entering upon the duties of his or
her office, shall execute a bond, in the manner provided by law, conditioned
upon the faithful performance of his or her duties, to be approved
by the corporate authorities. The bond of the Clerk shall be filed
with the Village Treasurer. The premium of such bond shall be paid
by the Village.
The compensation of the Village Clerk shall be the sum of $8,000
per year.
The Clerk shall be the custodian of the Village Seal, as prescribed by Section 1-2-2 of this Code, and shall affix its impression on documents whenever required.
The Clerk shall seal and attest all licenses, permits and such
other documents as shall require this formality.
The Clerk shall attend all meetings of the Village Board and
keep a full record of its proceedings in the journal which shall be
preserved by the Clerk.
The Clerk shall issue and cause to be served upon all members of the Board of Trustees notices of all special meetings of the Board as set forth in Section 2-3-2 of this Code.
The Clerk shall turn over all money received by him or her on
behalf of the Village to the Village Treasurer promptly upon receipt
of same; and with such money, he or she shall give a statement as
to the source thereof.
The Clerk shall keep the accounts showing all money received
by him or her and the source and disposition thereof; and such other
accounts as may be required by statute or ordinance.
In addition to the record of ordinances and other records which
the Clerk is required by statute to keep, the Clerk shall keep a register
of all licenses and permits issued and the payments thereon; and such
other records as may be required from time to time by the Board of
Trustees.
Upon receipt of the annual report of the Village Treasurer prepared pursuant to Section 4-2-11 of this Code, the Clerk shall cause the annual report to be published at least once, in one or more newspapers published within the Village, as required by statute.
The Clerk shall be the custodian of this Code and of all documents
belonging to the Village which are not assigned to the custody of
some other officer or employee.
The Clerk shall keep and maintain a proper index to all documents
and records kept by him, so that ready access thereto and use thereof
may be had.
The Clerk shall publish all ordinances as provided by statute.
The Clerk shall keep a record of the election or appointment
and confirmation of all officers of the Village, and the record shall
exhibit the name of the officer, to what office elected or appointed,
the date or confirmation of election, the date of his or her commission,
and the date of death, resignation, removal from office, or expiration
of term of office. He or she shall, within five days after the result
of any election is declared or appointment is made, notify all persons
elected or appointed.
The Clerk shall carry out all duties relating to Village elections
as may be authorized by the Village Board or as shall be provided
by statute.
In addition to the duties herein provided, the Clerk shall perform
such other duties and functions as may be required by statute or ordinance.
(A)
The Village Clerk may appoint one or more full-time employees of
the Village as Deputy Village Clerks to assist in the performance
of the duties of the Village Clerk. Deputy Village Clerks shall act
under the supervision of the Village Clerk, and shall assist in the
performance of the duties required of the Village Clerk by state statute
and Village ordinances. Deputy Village Clerks shall have the power
and duty to execute all documents required by law to be executed by
the Village Clerk, and affix the Village Seal thereto, wherever required,
under the direction and with the approval of the Village Clerk.
(B)
During the absence or disability of the Village Clerk, the Deputy
Village Clerks shall have all the powers and duties of the Village
Clerk and shall perform all functions thereof and such other duties
as may be assigned to the Deputy Village Clerk.
In case the office of Village Clerk shall become vacant for
any reason, the Village President shall appoint with the consent of
the Board of Trustees an Acting Clerk to serve until a Clerk is elected
for the remainder of the term at the next election of Trustees and
has qualified, as provided by statute.
