Borough of Manheim, PA Chapter 40 Manager

[HISTORY: Adopted by the Borough Council of the Borough of Manheim 7-30-1996 by Ord. No. 541 (Ch. 1, Part 4, of the 1992 Code). Amendments noted where applicable.]

§ 40-1 Office created.

The office of the Borough Manager has been created by the Borough of Manheim and is hereby amended, subject to the right of the Borough, by ordinance, at any time to abolish such office.

§ 40-2 Filling office; term.

As soon as practicable after the enactment of this chapter, the Borough Council shall elect, by a majority vote of all its members, one person to fill the office of Borough Manager. In the case of a vacancy, the Council shall fill said office by majority vote of all its members. The Borough Manager shall, however, be subject to removal at any time by a majority vote of all the members of the Council.

§ 40-3 Qualifications.

The Borough Manager shall be a citizen of the United States and at least 21 years of age. The Borough Manager shall have technical and executive ability and such training and experience as to enable him/her to perform the duties imposed upon the office in a businesslike manner.

§ 40-4 Bond.

Before entering upon the duties of the office, the Borough Manager shall give a bond to the Borough, with a bonding company as surety, in the sum to be set from time to time by resolution of the Borough Council.

§ 40-5 Compensation.

The Borough Manager shall receive such compensation as shall be fixed from time to time by the Council.

§ 40-6 General duties.

The Manager shall be the chief administrative officer of the Borough and shall be responsible to the Council as a whole for the proper and efficient administration of the affairs of the Borough. His/her powers and duties shall relate to the general management of all Borough business not expressly, by statute or ordinance, imposed or conferred upon other Borough officers. The Mayor is hereby authorized to delegate to the Borough Manager, subject to recall by written notification at any time, any of his/her nonlegislative and nonjudicial powers and duties.

§ 40-7 Specific duties.

Subject to recall by ordinance, the powers and duties of the Manager include the following. He/she shall:

A. Supervise and be responsible for the activities of municipal departments, except such departments the supervision of which shall not have been delegated to the Manager by the Mayor or by Council, as the case may be.

B. Hire and, when he/she shall deem it necessary for the good of the Borough, suspend or discharge all employees under his/her supervision; provided, further, that the Manager shall report, at the next regularly scheduled meeting thereafter of Council, any action taken by authority of this subsection as directed in the established personnel policy between Council and the nonuniformed employees.

C. With the cooperation and aid of the Budget Committee appointed by Borough Council, prepare and submit to Council before the close of the fiscal year, or on such alternative date as Council shall determine, a budget for the next fiscal year and an explanatory budget message. In preparing the budget, the Manager or the Budget Committee shall obtain from the head of each department, agency, board or officer estimates of revenues and expenditures and other supporting data as requested. The Manager and the Budget Committee shall review such estimates and may revise them before submitting the budget to the Council.

D. Be responsible for the administration of the budget after its adoption by the Council.

E. Under the direction of the Mayor, execute and enforce the laws of the commonwealth and ordinances, resolutions and bylaws of the Borough.

F. Attend all meetings of the Borough Council and of its committees, with the right to take part in the discussion, and he/she shall receive notice of all special meetings of Council and of its committees.

G. Keep the Council informed as to the conduct of Borough affairs, submit periodic reports on the condition of the Borough finances and such other reports as the Council shall request, and shall make such recommendations to the Council as he/she deems necessary.

H. See that the provisions of franchises, leases, permits and privileges granted by the Borough are observed.

I. Attend to the letting of contracts in due form of law and supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed upon some other Borough officer by statute.

J. See that all money owed the Borough is promptly paid and that proper proceedings are taken for the security and collection of all of the Borough's claims.

K. Be the purchasing officer of the Borough and purchase, in accordance with the provisions of the Borough Code, all supplies and equipment for the various agencies, boards, departments and other offices of the Borough. Keep an account of purchases and, from time to time or when directed by Council, make a full written report thereof. Issue rules and regulations, subject to the approval of Council, governing the requisition and purchasing of all municipal supplies and equipment. Have the power to purchase all supplies and equipment for various departments and offices of the Borough; provided, however, that no single article shall be purchased without Council's authorization in excess of a specified dollar amount, as shall be determined by Council from time to time.

L. Cooperate with the Borough Council at all times and in all matters to assure that the best interests of the Borough and of the general public may be maintained.

M. All complaints regarding services or personnel of the Borough shall be referred to the office of the Manager. The Manager or an officer designated by the Manager shall investigate and dispose of such complaints, and the Manager shall report thereon to Council.