[CC 1997 §1-15; Ord. No. 1064, 4-4-1995]
A.
When
the City negotiates any purchase, sale, or other contract, there shall
be provided ample opportunity for competitive bidding in the following
manner:
1.
If the
consideration is less than five hundred dollars ($500.00), bids shall
be solicited in the most expedient manner with due regard for competitive
prices and quality.
2.
If the
consideration is five hundred dollars ($500.00) or greater but less
than one thousand dollars ($1,000.00), three (3) bids shall be solicited
by telephone or mail from qualified vendors. The lowest and best bid
shall be accepted. A record of all quotations shall be maintained
and the reason a vendor was selected must be included as part of the
record.
3.
If the
consideration is one thousand dollars ($1,000.00) or greater but less
than two thousand dollars ($2,000.00), three (3) bids shall be solicited
in written form from qualified vendors. The lowest and best bid shall
be accepted. A record of all quotations shall be maintained and the
reason the vendor was selected must be included as part of the record.
4.
If the
consideration is two thousand dollars ($2,000.00) or greater but less
than five thousand dollars ($5,000.00), three (3) sealed bids shall
be solicited in written form from qualified vendors. The lowest and
best bid shall be accepted. A record of all quotations shall be maintained
and the reason a vendor was selected must be included as part of the
record.
5.
If the
consideration is five thousand dollars ($5,000.00) or greater, the
City of Branson West shall advertise for sealed bids from qualified
vendors. The lowest and best bid shall be accepted. A record of all
quotations shall be maintained and the reason a vendor was selected
must be included as part of the record.
6.
Individual
contracts, purchases, or sales be they for goods, supplies, commodities,
or services shall not be excluded from the requirement of competitive
bidding herein above described with the provision, however, that professional
engineering services, surveying, architectural, legal and consulting
services be excluded.
7.
Individual
contracts or purchases shall not be subdivided for the purpose of
evading the requirement of competitive bidding.
B.
Advertise Defined. The advertisement required by the preceding
Subsection shall consist of the following:
1.
An advertisement
inviting bids shall be published once in at least one (1) official
newspaper serving Branson West at least ten (10) days preceding the
last day set for the receipt of proposals. The newspaper advertisement
required herein shall include a general description of the articles
to be purchased or sold, shall state where bid blanks and specifications
may be secured, and the time and place for opening bids.
2.
The
City shall also solicit sealed bids from all responsible prospective
suppliers who have requested their names be added to a "Bidders' List"
which the City Clerk shall maintain, by the City sending them a copy
of such newspaper notice or such other notice as will acquaint them
with the proposed purchase or sale.
C.
Sealed Bidding Procedures. All requests for sealed bids
shall include a deadline stating the date and time by which the sealed
bids must be received at City Hall. Bids shall be submitted sealed
to the City Clerk and shall be identified as bids on the envelope.
When received at City Hall, the bid envelopes shall be stamped by
the City Clerk noting the date and time of arrival. They shall be
opened in public at the time and place stated in the public advertisement.
D.
Lowest Responsible Bidder. The City reserves the right to
reject any or all bids. Contracts shall be awarded to the lowest and
best responsible bidder. Bids shall not be accepted from, nor contracts
awarded to, a contractor who is in default on the payment of taxes,
licenses or other monies due the City. In determining the lowest and
best bid, the following shall be considered:
1.
The
ability, capacity and skill of the bidder to perform the contract
or provide the service required;
2.
Whether
the bidder can perform the contract or provide the service promptly,
or within the time specified, without delay or interference;
3.
The
character, integrity, reputation, judgment, experience and efficiency
of the bidder;
4.
The
quality performance of previous contracts or services with the City;
5.
The
ability of the bidder to provide future maintenance and service for
the use of the subject of the contract.
E.
Justification Of Award. When the award is not given to the
lowest bidder, a full and complete statement of the reasons for placing
the order elsewhere shall be made to the Board of Aldermen prior to
awarding the contract.
F.
Tie Bids. If all bids received or the lowest bids received
are for the same total amount or unit price, quality and service being
equal, the contract shall be awarded to a local bidder. Where there
is no local low bidder, the award shall be made on the basis of drawing
lots, to be held in public.
G.
Emergency Purchases. In case of an apparent emergency which
requires immediate purchase of supplies or contractual services, the
Mayor or City Administrator may authorize the purchase, at the lowest
and best obtainable price, of any supplies or contractual services.
A full explanation of the circumstances of an emergency purchase shall
be made to the Board of Aldermen.
