[1]
Charter Reference — Required departments, §8.1.
[R.O. 2008 §2-71; Ord. No. 807 §10(A), 7-25-1977; Ord. No. 5123 Exh. A, 2-22-2010]
A.
There
is hereby established a Department of Finance. In all cases where
the duty is not expressly charged to any other department or office,
it shall be the duty of the Director of Finance to act to promote,
secure and preserve the financial and property interests of the City.
The Director of Finance shall:
1.
Fiscal supervision over officers. Exercise general supervision
over all officers of the City regarding the proper management of the
fiscal concerns of their respective offices.
2.
Examine books. Examine the books of each department from
time to time and see that they are kept in proper form.
3.
Report delinquent payments and financial reports. See that
officers receiving money pay the same into the City Treasury, when
required, and that all necessary financial reports are made by officials
and report all officers delinquent in such payments or reports to
the City Administrator and City Council.
4.
Duty upon default of official. Report the default of any
official of the City to the City Administrator who shall direct the
City Attorney to take legal measures for the recovery of the amount
for which such official may be in default.
5.
Responsibility for proceeds of bonds. Deposit the proceeds
of all sales of bonds in the City Treasury immediately after he/she
shall have received the same and, until such deposit, he/she shall
be responsible for the amount thereof.
6.
Payments of money from special trust funds. Pay out to the
persons duly entitled thereto, on warrant of the City Council, any
money paid into the Treasury pursuant to condemnation proceedings
or for the redemption of property sold for taxes or arising from special
assessments for public improvements, park fund certificates, condemnation
fund certificates and all special trust funds.
7.
Accounts of receipts and expenditures. Keep in proper books
a full and accurate account of all the monies received and disbursed
by him/her in behalf of the City, specifying the time of receipt and
disbursement, from whom received and to whom disbursed and on what
account received and disbursed and how paid.
8.
Cancellation of evidences of debt. Cancel all warrants and
other evidences of debt against the City, whenever paid by him/her,
by writing or stamping across the face thereof the words "paid by
the City of Creve Coeur" with the date of payment written or stamped
thereon.
9.
Receive and disburse monies. Receive and have custody of
all monies paid to the City and shall disburse City monies upon the
approval of the City Council.
10.
Pay City employees. Pay City employees upon presentation
of the properly certified payroll.
11.
Collect monies and fees due City. Demand and receive all
monies and fees owing to the City whenever any person is indebted
to the City in any manner and the means of collection of such debt
is not otherwise provided for by law. When any claim shall not be
collectible by other methods, he/she shall report the same to the
City Attorney for prosecution.
12.
Permits and licenses. Issue all permits and licenses except
those which are required by ordinance to be issued by a particular
department or office.
13.
Audit accounts. Examine and audit the accounts of all officials
and departments subject to the approval of the City Administrator
and Council.
14.
Prescribe form. Prescribe the form of accounts and reports
to be rendered by him/her.
15.
Review contracts. Review contracts, agreements or other
obligations for the expenditure of public funds.
16.
Budget duties. Prepare estimate of revenue and give such
other assistance in the preparation of the budget as may be required
of him/her by the City Administrator.
17.
Financial statements. Transmit to the City Administrator,
when so directed, audited statements of cash on hand and of unencumbered
appropriation balances for the City as a whole and such other financial
statements as the City Administrator may from time to time require.
He/she shall keep all departments, boards, commissions or institutions
currently informed of its unencumbered appropriation balances.
18.
Keep accounts. Keep all general accounts of the City Government
and of the respective departments, offices, boards, commissions and
institutions thereof.
19.
Custodian of bonds. Be charged with the custody of the official
bonds of the City employees.
20.
Assessments. Prepare all work in connection with the assessment
of property and the preparation of all assessment and tax rolls and
tax notices, as required. The City may contract with St. Louis County
for the performance of any required services for purposes of assessment.
[R.O. 2008 §2-72; Ord. No. 807 §10(B), 7-25-1977]
The Director of Finance shall be the collector of taxes and
shall collect all taxes in the manner authorized and required by law
and perform such other duties as may be required by the Charter or
Statute.
