Cross Reference — As to fingerprinting of applicants or licensees in specific occupations, see §100.218.
[Ord. No. 589 §§1 — 4, 3-6-2000; Ord. No. 714 §§1 — 3, 4-5-2004; Ord. No. 718 §1, 5-17-2004; Ord. No. 765 §1, 12-5-2005; Ord. No. 772 §1, 4-3-2006; Ord. No. 787 §1, 12-18-2006; Ord. No. 904 §§1 — 2, 1-19-2010]
Personnel regulations and job descriptions are now covered in the employee handbook for the City of Concordia, a copy of which is on file in the office of the City Clerk.
[Ord. No. 637 §§1 — 3, 9-4-2001]
A. 
All part-time and full-time employees of the City of Concordia, Missouri, shall be bonded.
B. 
Said bond shall be procured by the City and shall be a blanket policy covering all employees for not less than twenty thousand dollars ($20,000.00)
C. 
Bond shall insure against loss through the failure of any employee acting alone or in collusion with others to perform faithfully his/her duties or to account properly for all monies and property received by virtue of his/her position or employment during the bond period.
[Ord. No. 653 §§1 — 8, 4-1-2002]
A. 
Introduction. The City of Concordia, hereinafter referred to as City, provides computers for its employees as required by job descriptions. The individual need for computers and internet capability will be determined by the City Administrator. This policy applies to all employees when they are using computers or internet connections supplied by the City, whether or not during work hours and whether or not from City offices.
B. 
No Privacy. The City provides computers and internet connections to conduct its business of City government. You should use those facilities only for City business. The City has the right but not the duty to monitor all communications and downloads that pass through its facilities, at its sole discretion.
C. 
Improper Activities. You may not disseminate or knowingly receive harassing, sexually explicit, threatening or illegal information by use of City facilities, including offensive jokes or cartoons. You may not use City facilities for personal or commercial advertisements, solicitations or promotions or install and play video games on them.
D. 
Nature Of E-Mail. E-mail resembles speech in its speed and lack of formality. Unlike speech, e-mail leaves a record that is often retrievable even after the sender and recipient delete it. If you would not want your mother to read your message on the front page of The Concordian, do not send it by e-mail.
E. 
Regular Deletion Of E-Mail. The City strongly discourages storage of large numbers of e-mail messages. As a general rule, you should promptly delete each e-mail message that you receive after you have read it. If you need to keep a message for longer than a week, save it to your hard drive or print it and save the paper copy.
F. 
Intellectual Property Of Others. You may not download or use material from the internet or elsewhere in violation of software licenses or the copyright trademark and patent laws. You may not install or use any software obtained over the internet without permission from the City Administrator.
G. 
Report Violations. If you observe or learn about a violation of this policy, you must report it immediately to your supervisor or to the City Administrator.
H. 
Acknowledgement. Employees whose computers have internet access will be required to acknowledge that they have read, understand and agree to comply with the foregoing internet use policy by signing a copy of this Section. This signed copy will be placed in their personnel file. Employees that do not comply with this policy may be subject to discipline, including loss of access to the internet and discharge from employment. They may also be subject to legal action for damages or indemnification.
[Ord. No. 754 §1, 7-18-2005]
A. 
The City Administrator shall implement and maintain the following system for the distribution, authorization and control of credit cards issued to or for the benefit of the City and used by City officials and employees.
1. 
Distribution. Credit cards may be distributed to those City officials and employees who, in the opinion of the City Administration, have responsibilities that would benefit or otherwise be facilitated by use of a credit card.
2. 
Authorization and control. The City Administration shall develop specific administrative guidelines and accounting controls to ensure the proper usage of credit cards. All procurement policies shall be incorporated into these guidelines. The purchasing card is to be used when it is in the best interest of City administrative affairs. The physical purchasing card shall remain in the Administrative Offices. Pre-approval for use of this card must be requested and documented at the Administrative Offices prior to use of card(s).
Only cards for purchase of fuel shall be allowed to be housed away from the Administrative Offices. These "cardtrol cards" may be distributed to each department, as well as an assigned "PIN number". A listing of all cards and PIN numbers shall be kept in the Administrative offices.
3. 
Application. The individual assigned holder, upon approval of the Administration, shall hold each credit card responsibly.
4. 
Credit limits. The City Administrator shall set credit limits on each credit card issued, subject to approval of the Board of Aldermen. Individual purchases shall not exceed five hundred dollars ($500.00) without pre-approval of the City Administrator, and in no event shall the credit card limit exceed two thousand five hundred dollars ($2,500.00) for any individual credit card account. As outlined in Section 5 of the Employee Handbook, all purchases exceeding one thousand dollars ($1,000.00) shall require a minimum of three (3) competitive bids.
5. 
Credit card restriction. The following will be considered an unauthorized purchase or use of any City purchasing/credit card:
a. 
Cash advances.
b. 
Payment of invoices or statements.
c. 
Personal purchases of any kind.
6. 
Disallowed charges. All charges against City credit cards shall be properly identified on a purchase order before the charge card billing is due. Employee shall not use the credit card if any disallowed charges are outstanding.
The act of obtaining a City card does not indicate pre-approval of expenditures/expenses.
7. 
Return of credit card. The employee shall return all City cards at the request of the City Administrator or upon separation of employment. Final check will be held till all outstanding City property has been returned.
8. 
Penalties for abuse. Any misuse or abuse of the use of credit cards or "cardtrol" cards shall be investigated by the City Administration and the Board of Aldermen. If misuse or abuse of card usage is established, termination and prosecution may result.
B. 
The City Administration is authorized to implement any additional policies or administrative procedures necessary to implement the provisions of this Section.
[Ord. No. 1391, 9-17-2018]
A. 
Adoption Of Uniform And Clothing Policy. The Uniform and Clothing Policy and Attachment A — The Uniform Assignment By Position, as same was attached to Ord. No. 1391 and is held on file in the City offices, is hereby adopted as the City of Concordia's Uniform Policy.
B. 
Clothing Allowances Set. The Annual Clothing Allowance shall be in effect for each Category listed in the Attachment A — The Uniform Assignment by Position schedule, as same was attached to Ord. No. 1391 and is held on file in the City offices.
Category I: $150.00 per year
Category II: $150.00 per year
Category III: $125.00 per year
C. 
Damaged Clothing. Category 1 employees shall immediately report uniform damage to the Uniform Service Contractor through use of the tagging system.
If the employee of any Category damages clothing defined under the Clothing allowance, he/she must submit a written request providing the specific date of damage, the work being performed, and an estimated cost of repair or replacement to the Administration. The Administrator shall present consideration for approval for reimbursement costs for repair or replacement at the next regularly scheduled Board of Aldermen meeting.
D. 
Authorization To Pay Reimbursement. The City Treasurer is authorized to pay reimbursement pursuant to the clothing allowance when presented by an employee, less applicable payroll taxes. If an employee has not submitted a request for clothing reimbursement for the fiscal year, the City Treasurer shall issue a check to the employee for the proper categorical allowance for the year, less applicable payroll taxes on the final payroll in September.
E. 
Identification Badges.
1. 
The City shall provide plastic laminated identification badges for all full-time and designated part-time employees. These badges shall include a photograph of the employee, the employee's name and the department to which the employee is assigned.
2. 
The employee shall place the badge in a position on his/her person that is clearly visible to the public.
F. 
Uniforms And ID Badges To Be Worn By All Full-Time Personnel And Designated Personnel.
1. 
The City of Concordia requires all positions furnished with a uniform, paid for by the City, to wear his/her uniform when performing work for the City — whether scheduled daily work or when called in for work.
2. 
The Department Head shall have the power to verbally warn the employee a maximum of two (2) times for not wearing proper uniform.
3. 
The Department Head may write a Disciplinary Notice in lieu of giving verbal warnings. The Department Head shall be required to write a Disciplinary Notice upon the third time the employee has not worn his/her uniform, and upon each occurrence following.
4. 
Upon the third written Disciplinary Notice for not wearing the assigned uniform, the employee will be summoned to a hearing in front of the Board of Aldermen to give his/her reason for not complying with the Uniform Policy.
5. 
The Board shall determine corrective action which may be include dismissal from employment.
[Ord. No. 1397, 10-1-2018]
A. 
Police Shall Be Exempt From Required Use Of Identification Badge. The full-time personnel shall not be issued an identification badge nor shall they be required to wear the identification badge, Section 117.050(E) and (F).
B. 
Replacement Of Identification Badges.
1. 
If an employee loses his/her identification badge, the replacement badge shall be ordered by the Administration Office and paid for by the City and charged to that employee's Clothing Allowance.
2. 
If there is no balance in that employee's Clothing Allowance, the City Treasurer shall issue an invoice to the employee for the cost of the Identification Badge.