City of Savannah, MO Article IV Fringe Benefits

Section 155.370 Definition and Applicability.

[R.O. 2011 §23.300; Ord. No. 1909 §1(23.300), 10-20-1997; Ord. No. 2539 §1, 10-3-2011]

Fringe benefits are subject to change. The following types of benefits are currently provided at the City's expense to regular employees: annual holidays, vacation leave, sick leave, Workers' Compensation, group medical and hospital insurance, group life insurance, golf membership, swimming pool memberships and retirement. In addition, the City also matches the amounts of employee contributions to the Social Security program. Seasonal or temporary, and part-time employees are entitled only to the fringe benefits of Workers' Compensation and Social Security programs. Full-time employees may also take advantage of an IRS Chapter 457 Deferred Compensation Plan.

Section 155.380 Holidays.

[R.O. 2011 §23.310; Ord. No. 1909 §1(23.310), 10-20-1997; Ord. No. 2106 §1, 8-5-2002; Ord. No. 2539 §1, 10-3-2011]

A. All regular employees will be entitled to the number of paid holidays authorized by the Board of Aldermen. Legal holidays to be observed are:

	New Year's Eve	December 31
	New Year's Day	January 1
	Martin Luther King Day	3rd Monday in January
	Presidents' Day	3rd Monday in February
	Memorial Day	4th Monday in May
	Independence Day	July 4
	Labor Day	1st Monday in September
	Veterans Day	November 11
	Thanksgiving Day	4th Thursday in November
	Day after Thanksgiving	4th Friday in November
	Christmas Eve	December 24
	Christmas Day	December 25
	Roving Holiday (2 per year)	Employee's Discretion

B. When any regular employee is required to work an authorized holiday, he/she will be compensated at the City's option in the following manner.

1. Receive an additional day of comp-time for each holiday worked, and such additional comp-time will be added to the employee's accumulative total.

2. When an authorized holiday falls on an employee's regularly scheduled day off, the holiday will be carried forward to the next regular workday.

3. When an authorized holiday falls on a Saturday, the preceding Friday will be observed as the official holiday.

4. When an authorized holiday falls on a Sunday, the following Monday will be observed as the official holiday.

Section 155.390 Vacation.

[R.O. 2011 §23.311; Ord. No. 1909 §1(23.311), 10-20-1997; Ord. No. 2106 §1, 8-5-2002; Ord. No. 2659 §1, 12-1-2014[1]]

A. Every employee in the City classified service holding a permanent status position and having occupied such position for a period of twelve (12) consecutive calendar months shall be allowed annual vacation leave with pay. Vacation leave shall be granted on the basis of the number of regularly scheduled hours in the standard work or duty week to which the employee is assigned at the time of his/her vacation.

B. Employees with one (1) full year of service will receive one (1) week's paid vacation time. Employees with two (2) to five (5) full years of service will receive two (2) weeks' paid vacation time. Employees with six (6) to nine (9) full years of service will receive three (3) weeks' paid vacation. Employees with ten (10) to nineteen (19) full years of service will receive four (4) weeks' paid vacation, and employees with twenty (20) or more full years of service will receive five (5) weeks of paid vacation time.

C. Vacation leave shall be taken during the year following its accumulation. Vacation leave not taken within the year following its accumulation shall be forfeited. In special situations, this carry-over prohibition may be waived upon the review and written approval of the City Administrator.

D. No employee may purchase more than forty (40) hours' pay of vacation time and/or compensatory time, during a one-year period, in lieu of vacation leave and/or as a substitute for annual leave.

[Ord. No. 2720 §§ 1 — 2, 2-21-2017]

E. Employees with accumulated vacation time accrued before December 1, 2014, and carried over from previous years shall take said accumulated vacation time over the next three-year period, exhausting the accumulated time. Any accumulated vacation time not taken before December 1, 2017, shall be forfeited.

F. Employees who are absent on account of sickness, injury or disability, and on extended leave, including but not limited to FMLA and/or workers' compensation, for a consecutive period of one (1) year or more shall not accrue vacation time or sick time during such absence.

G. Extended leave on account of sickness, injury or disability shall be charged against any accrued personal sick leave first, then banked sick leave, then vacation time, and finally compensatory time, while still employed. Any leave qualifying for FMLA shall be treated as extended leave, which is leave without pay. However, an eligible employee must substitute accumulated paid leave for each unpaid leave day until the employee exhausts all paid leave. This paid leave shall be in the order of sick leave, then vacation leave, and finally compensatory time. FMLA time shall run concurrent with this paid leave. If an employee exhausts FMLA leave and the employee is unable to return to work, the employee will be terminated from the employee's position. If paid leave extends beyond the FMLA period, the employee may continue on paid leave until such leave is exhausted.

H. All employees shall be entitled to utilize vacation leave which could accrue during the calendar year. In the event that an employee utilized vacation leave during a calendar year in excess of that which has accrued and thereafter dies, terminates, retires, is discharged, or otherwise separates employment with the City of Savannah prior to the accrual of such vacation time, the City shall be entitled to assess and recoup the value of such utilized vacation leave which is in excess of the accrued vacation leave. Any such amount due shall be withheld from any final compensation due the employee and collected through appropriate legal action, if necessary. If legal action is necessary to recoup such amount, the employee will be responsible for the City's costs and expenses, including attorneys' fees. In the event that an employee dies, terminates, retires, is discharged, or otherwise separates employment with the City without utilizing accrued vacation leave, such employee shall be compensated for vacation leave accrued up to the maximum allowed accrual to the date of separation, unless such employee is discharged for misconduct connected with his work or fails to provide at least ten (10) business days' notice of resignation. No leave time may be substituted for such notice.

[1] Editor's Note: This ordinance also provided that it would be effective from 10-1-2014 on, coinciding with the fiscal year.

Section 155.400 Sick Leave.

[R.O. 2011 §23.312; Ord. No. 1909 §1(23.312), 10-20-1997; Ord. No. 2152 §1, 4-21-2003]

A. Regular employees will earn sick leave at the rate of one (1) eight-hour workday for each full calendar month of service. Sick leave will accrue from the date of employment as a regular employee, and it may be taken after the first month of service. Sick leave may not be taken before it is earned, except as authorized in unusual situations by the City Administrator.

B. Sick leave may be taken only for the following reasons: Personal illness, non-occupation injury, exposure to contagious disease that might jeopardize the health of others, illness in the immediate family, or to attend doctor's appointment(s) of employee or employee's immediate family. In the event that an employee takes sick leave to attend a doctor's appointment, the employee is allowed a maximum of four (4) hours sick leave per day, unless an additional reason is also applicable under this Subsection or for unusual/extenuating circumstances as approved by the City Administrator. For the purpose of these regulations, "immediate family" includes only those family members living in the employee's household, employee's child(ren) living outside the employee's household, and employee's parent(s). Employment-related sickness and injuries may be covered by the Missouri Worker's Compensation Act.

[Ord. No. 2730 § 2, 7-24-2017]

C. The employee will notify the appropriate supervisor before taking any sick leave, and provide such reasonable verification during illness as may reasonably be requested. Situations where such notification is not provided shall be considered an inexcusable absence (see Subchapter H, Discipline). An employee who is aware that sick leave will be required in the near future will notify the appropriate supervisor as soon as possible.

D. Unless excused by the department head, an employee taking sick leave will be required to furnish a medical certificate verifying illness, if such verification is requested by the appropriate supervisor or department head. In all cases where sick leave exceeds three (3) days, the employee, if requested by the appropriate supervisor or department head, will submit a statement from a physician releasing the employee to return to normal work duties.

E. Improper use of sick days will result in discharge.

F. Employees may accumulate ninety (90) sick days. Those employees reaching maximum accumulation may not accumulate any additional days except when such accumulation is depleted by the taking of sick days. Once the maximum sick leave days are reduced and upon return to work the employee shall begin to accumulate days at the rate as prescribed in Subsection (A) of this Section to the maximum allowed.

G. Sick leave benefits are intended solely to provide income protection in the event of illness or injury, and may not be used for any other absence. When an employee retires, resigns, or death, he/she or the surviving spouse or estate would be paid for accumulated sick leave on the following basis:

1. After working five (5) to nine (9) years: Pay for five (5) days (forty (40) hours) of accumulated sick leave.

2. After working ten (10) to fifteen (15) years: Pay for ten (10) days (eighty (80) hours) of accumulated sick leave.

3. After working fifteen (15) to twenty (20) years: Pay for twenty (20) days (one hundred sixty (160) hours) of accumulated sick leave.

4. After working twenty (20) years: Pay for thirty (30) days (two hundred forty (240) hours) of accumulated sick leave.

Section 155.410 Sick Leave Bank.

[R.O. 2011 §23.313; Ord. No. 1909 §1(23.313), 10-20-1997]

There shall be one (1) sick leave bank for all employees. Open enrollment will occur for a two-week period prior to January 15 of each year. All employees who have one (1) full year of service may donate to the sick leave bank one (1) to five (5) full days of sick leave at open enrollment. Additional donations shall be required when the bank drops to ten (10) sick days. Upon exhaustion of all sick time, compensatory time, vacation time and holidays, an employee who has joined the program may utilize the bank upon a serious illness or hospitalization as certified by a physician. Withdrawals shall be in full day increments. The employee receiving sick leave shall fill out a request for sick leave and submit it to his/her employee committee representative. Sick leave withdrawals will have a limit of twenty-five (25) days granted. A committee consisting of the employee committee, City Administrator and City Clerk may extend the twenty-five-day limit up to a maximum of an additional twenty-five (25) days upon a finding of extraordinary circumstances or permit an employee to join the program who is otherwise ineligible, if ineligibility is caused from prior illness or hospitalization.

Section 155.420 Workers' Compensation.

[R.O. 2011 §23.314; Ord. No. 1909 §1(23.314), 10-20-1997]

A. Notification Of Injury. City employees are covered by the provisions of the Missouri Workers' Compensation Act during the performance of their duties. Any employee who suffers a work-related injury is responsible for notifying the appropriate supervisor as quickly as possible. The supervisor will then notify the appropriate department head, and the department head will notify the City Clerk.

B. Workers' Compensation. The City annually pays Workers' Compensation insurance to cover workplace accidents and injuries. Employees will be compensated based on the terms and conditions of the policy. Consult your plan documents for coverages.

Section 155.430 Group Medical Insurance.

[R.O. 2011 §23.315; Ord. No. 1909 §1(23.315), 10-20-1997; Ord. No. 2535 §1, 9-6-2011]

Presently, all regular employees will be provided group hospital and medical insurance at the City's expense. The City will pay forty percent (40%) of dependent coverage. If a City employee has a spouse also working for the City and this couple has dependents, the employee, spouse and dependents may be covered by a family health plan. For those employees whose spouses are covered by a major medical plan other than the City's and that plan can provide health coverage for the employee, the City will share (50% 50%) the savings from the employee taking coverage from their spouse's plan. Employee savings is subject to payroll deductions. In the event this alternate coverage is pursued, the employee opting out of the City's employment benefit program will sign a statement acknowledging that they have coverage elsewhere, and they waive the right to the City's plan.

Section 155.440 Group Life Insurance.

[R.O. 2011 §23.316; Ord. No. 1909 §1(23.316), 10-20-1997]

Presently, all regular employees will be provided with a life insurance policy at the City's expense. These items will change from time to time. Therefore, consult your policy plan documents for current coverages (the policy plan documents will prevail at all times).

Section 155.450 Social Security.

[R.O. 2011 §23.317; Ord. No. 1909 §1(23.317), 10-20-1997]

All City employees will participate in the "Federal Retirement Survivors Disability and Health Insurance Program", more commonly known as Social Security, and the appropriate deductions from gross pay will be made as provided by law. This deduction will be identified on the payroll check stub as FICA (Federal Insurance Contribution Act). The City also contributes an amount to the program, which is approximately equal to the amount of individual employee contributions.

Section 155.460 Retirement System.

[R.O. 2011 §23.318; Ord. No. 1909 §1(23.318), 10-20-1997; Ord. No. 2066 §1, 9-17-2001]

A. Following a waiting period of six (6) months, all regular employees will automatically become members of the Missouri Local Government Employee's Retirement System (LAGERS). LAGERS is a statewide, non-profit retirement system for local government employees, and the program was created and is regulated by the Revised Statutes of Missouri. It is not controlled by the City of Savannah.

B. The City currently provides all contributions to the LAGERS system, at no cost to employees. This may change from time to time.

C. The benefits of the LAGERS plan are available to you in the City Clerk's office. Please contact your supervisor to obtain a copy of this document for you. The details contained within these documents are the only benefits available and any interpretation or questions will be referred to LAGERS for resolution. Precise information on LAGERS should be obtained from the LAGERS system:

LAGERS PO Box 1665 Jefferson City, Missouri 65102 [phone]

D. To adopt a change in the Benefit Program of member employees, changing to Benefit Program L-9 (1-6/10%).

Section 155.470 Retirement Options.

[R.O. 2011 §23.319; Ord. No. 1909 §1(23.319), 10-20-1997]

A. Should an employee of the City of Savannah retire or seek partial retirement, the Board of Aldermen shall have the option of providing the following benefits:

1. Continuation of salary in exchange for consulting services.

2. Continuation of health insurance benefits in exchange for consulting services.

3. Lump sum compensation. The Board of Aldermen may provide a lump sum compensation to an employee to reward meritorious service to the community and in exchange for future consultation.

B. All consulting arrangements must be formalized by written contract between the employee and the City of Savannah.

Section 155.480 Uniform and Badges.

[R.O. 2011 §23.320; Ord. No. 1909 §1(23.320), 10-20-1997]

A. The City will provide uniforms for all employees who are required to wear uniforms in the performance of their regular duties and will buy badges for personnel required to wear the same.

B. All uniforms and badges shall be returned to the City at the conclusion of employment with the City. The employee shall not receive his/her final check until all issued uniforms, badges, and other issued equipment is returned.

Section 155.490 Seniority or Length of Service.

[R.O. 2011 §23.321; Ord. No. 1909 §1(23.321), 10-20-1997]

Seniority or length of service for purpose of seniority means continuous full-time service from the last date of employment except that a lapse of service less than thirty (30) days by reason of resignation or discharge shall not be considered a break in full-time continuous service. For purpose of time off, department heads may establish upon consultation with the employees and approval of the City Administrator other non-discriminatory methods of seniority for purpose of time off only.

Section 155.500 Longevity Pay.

[R.O. 2011 §23.322; Ord. No. 1909 §1(23.322), 10-20-1997]

After five (5) full years of continuous employment, each employee is eligible to receive thirty dollars ($30.00) per year for each year of employment, up to a maximum of twenty (20) years or five hundred dollars ($500.00). Longevity pay will be calculated and paid at the first pay period in December annually.

Section 155.510 Golf and Swim Memberships.

[R.O. 2011 §23.323; Ord. No. 1909 §1(23.323), 10-20-1997]

Each full-time employee of the City shall be provided an annual family golf membership and family swimming pass for the City-owned Duncan Hills Golf Course and Savannah swimming pool respectively. Employees who retire after twenty (20) years from the City of Savannah shall retain annual memberships to the City-owned golf course and swimming pool until their death.

Section 155.520 Deferred Compensation.

[R.O. 2011 §23.324; Ord. No. 1909 §1(23.324), 10-20-1997]

Following six (6) months of employment, full-time employees are eligible to participate in the City's Deferred Compensation Program.

Section 155.530 Cemetery Lots For Twenty Year Employees.

[R.O. 2011 §23.325; Ord. No. 1909 §1(23.325), 10-20-1997]

Employees who have served the City of Savannah for twenty (20) or more years shall be provided two (2) cemetery plots at the Savannah cemetery at no cost to the employee. Said lots are to be utilized for the employee and his or her respective spouse. Employees may choose the lots of their preference upon availability.

Section 155.535 Employee Use of Clasbey Center.

[R.O. 2011 §23.326; Ord. No. 2543 §1, 10-17-2011]

Full-time employees of the City of Savannah may take advantage of one (1) free rental of the Clasbey Center multipurpose and/or kitchen rooms one (1) time per year; but no employee may donate his/her free rental time to another employee.