[Adopted by Ord. No. 72-3; amended in its entirety 3-5-2008 by Ord. No. 01-2008 (Ch. II, Sec. 2-2, of the 1974 Revised General Ordinances)]
There shall be created the position of Municipal Clerk who shall be appointed in accordance with the provisions of N.J.S.A. 40A:9-133 et seq. The Municipal Clerk shall attend all meetings of Council and shall prepare the minutes of all Council meetings.
A. 
Ordinances and resolutions.
(1) 
The Clerk shall record all ordinances in books to be provided for that purpose. After each ordinance he shall record and certify the proof of its publication as required by law. Each ordinance so recorded shall be signed by the Mayor and the Clerk, who shall attest that it was adopted on a date stated, and when so signed, the recorded copy shall be deemed to be a public record of the ordinance. Any omission by the Clerk or the Mayor to record, sign or certify shall not impair or affect the validity of an ordinance which has been duly adopted.
(2) 
Periodically, as determined by the Council, the Clerk shall compile at least two copies of all ordinances that have been adopted since the previous Code or supplement and forward them to a company selected by the Council to prepare a supplement to the Code.
(3) 
The Clerk shall compile annually, in the order of their adoption, all resolutions adopted by the Council during the year and shall preserve them.
B. 
Custodian of records. The Clerk shall have custody of and safely keep all records, books and documents of the City except those committed by ordinance, to any other office, by resolution or by law. On request and on the payment of the fees prescribed therefor, the Clerk shall furnish a certified copy of any paper in his custody under the corporate seal of the City.
C. 
Corporate seal. The Clerk shall cause the corporate seal of the City to be affixed to instruments and writings when authorized by ordinance or resolution of the Council or when necessary to exemplify any document on record in his office, or to certify any act or paper which from the records in his office shall appear to have been a public act of the City or a public document.
D. 
Insurance; surety bonds; contracts. Subject to the supervision of the Council, the Clerk shall:
(1) 
Be the depository for and the custodian of all official surety bonds furnished by or on account of any officer or employee, except his own bond which shall be placed in the custody of the Treasurer; of all insurance policies on or with respect to risks insured for the benefit of the City or to protect it against any claim, demand or liability; and all formal contracts for work, labor, services, supplies, equipment and materials to which the City may be a party.
(2) 
Be the depositors for and the custodian of all performance bonds running to the City as obligee, or any other form of security given by a contractor, subdivision developer or other persons on account of work done or to be done in or for the City.
(3) 
Have custody of all leases of property owned by the City.
(4) 
Report to the Council annually, at such times as the Council may require, on the coverage, expiration date and premium of each surety bond and contract of insurance; the nature and terms of outstanding leases, the rent reserved by each and their respective expiration dates.
E. 
Administrative rules and regulations; filing and publication. The Clerk shall maintain a current compilation of all rules and regulations, which shall be available for public inspection in his office during business hours. No rule or general regulation made by a department, officer, agency or authority of the City, unless it relates to the organization or internal management of the municipal government or a part thereof, shall take effect until it is filed with the Clerk.
F. 
Other laws and ordinances. In addition to other functions, powers and duties prescribed by ordinance and subject to the supervision and direction of the Council, the Clerk shall:
(1) 
Perform all the functions required of city clerks by the General Election Law (Title 19 of the Revised Statutes) and any other law or ordinance.
(2) 
Administer the provisions of City ordinances with reference to the licensing of occupations and activities for which licenses are required by law or ordinance to be obtained from the Clerk.
(3) 
Have such other, different and additional functions, powers and duties as may be prescribed by law or ordinance or delegated to him by the Council.
G. 
The Clerk shall also serve as the Registrar of Vital Statistics in accordance with N.J.S.A. 26:8-11c. The appointment shall be for a three-year term at such compensation as the governing body may set.
[Added at time of adoption of Code (see Ch. 1, General Provisions, Art. III)]
Creation. There is created the position of Deputy Municipal Clerk in accordance with the provisions of N.J.S.A. 40A:9-135 who during the absence or disability of the Municipal Clerk shall perform and have the powers of the Municipal Clerk and shall perform the functions and duties of that office.