[HISTORY: Adopted by the Board of Trustees of the Village
of Flower Hill 6-6-2016 by L.L.
No. 4-2016. Amendments noted where applicable.]
The Village of Flower Hill Administrative Code shall be amended
to add a new section allowing the Village to benefit from efficiencies
to be gained through changes by New York State to the public contracting
provisions of the General Municipal Law. Such statutory changes permit
a Village to adopt a local law and elect to use a "best value" analysis
in the context of awarding procurement contracts subject to the state's
municipal bidding requirements. State Finance Law § 163 defines
the term "best value" as being "the basis for awarding contracts for
services to the offerer which optimizes quality, cost and efficiency,
among responsive and responsible offerers. Such basis shall reflect,
wherever possible, objective and quantifiable analysis. Such basis
may also identify a quantitative factor for offerers that are small
businesses or certified minority- or women-owned business enterprises
(as such terms are further defined within Executive Law) to be used
to evaluate offers for awarding of contracts for services."
A.Â
The Village
of Flower Hill may award contracts for certain goods and services
on the basis of a best value offer as an alternative to awarding such
contracts to the lowest responsible bidder, consistent with the bidding
requirements of General Municipal Law § 103.
B.Â
In electing
to award a contract on the basis of an offer determined to be the
best value to the Village of Flower Hill, the Village Administrator
shall provide for a documented process for each such contract, including
maintenance of a procurement record regarding the specific evaluation
criteria used, the manner in which offers were evaluated, and the
offer selected to proceed to an awarded contract. The evaluation criteria
shall be quantifiable, whenever possible, and shall be determined
and documented in advance of the initial receipt of offers to the
extent practicable.
