[HISTORY: Adopted by the Board of Trustees of the Village
of Garden City 2-4-2016 by L.L.
No. 1-2016. Amendments noted where applicable.]
A.Â
Purpose. The Board of Trustees of the Village of Garden City hereby
finds that contracts for the procurement of goods required by law
to be awarded by competitive bidding should be awarded in a manner
that assures the most prudent and economical use of public monies
and guards against favoritism, extravagance, fraud and corruption.
The Board finds further that, while the lowest responsible bidder
has long been the accepted method of awarding such contracts, the
lowest responsible bidder may not always offer the most cost-effective
or efficient option in the long-term. Accordingly, the Board wishes
to exercise its authority pursuant to Section 103 of the General Municipal
Law to allow the Village to utilize the best value standard of procurement,
as an alternative to lowest responsible bidder, on appropriate contracts.
B.Â
Award of contracts to other than the lowest responsible bidder. For
purposes of this chapter, "best value" shall have the meaning provided
in § 163(1)(j) of the State Finance Law, as amended from
time to time. All bid offerings advertised by the Village for the
purchase of goods and related service work shall be issued on the
basis of lowest responsible bidder unless the Village Administrator
authorizes the use of the best value standard. Best value shall not
be available for purchase contracts needed for the completion of a
public works contracts. When the best value standard is to be used,
the bid advertisement shall provide all prospective bidders with advanced
notice that the contract shall be awarded on the basis of best value
rather than lowest responsible bidder.
C.Â
The standards and procedures for awarding a purchase contract on
the basis of best value shall be set forth in the Village Procurement
Policy, as enacted and amended by the Board of Trustees.
