[Ord. 3-53, 2/27/1953, § 1]
The accounts of the Township shall be audited by the auditor
who shall be appointed, qualified, and compensated in accordance with
the provisions of § 520 of the First Class Township Code,
as amended, 53 P.S. § 55502, and who shall have the powers
and perform the duties provided by the said Code for elected auditors.
[Ord. 3-53, 2/27/1953, § 2]
The office of elected auditor is hereby abolished.
[Ord. 157-67, 2/20/1967, § 1]
In accordance with the provisions of the Act of June 24, 1931,
P.L. 1206, Article XV, § 1502, 53 P.S. § 56502,
as amended, the office of Township Manager for the Township of East
Pennsboro, Cumberland County, Pennsylvania, is hereby created.
[Ord. 157-67, 2/20/1967, § 2]
The Manager shall be appointed for an indefinite term by a majority
of all the members of the Board. The Manager shall serve at the pleasure
of the Board and may be removed at any time by a majority vote of
all its members. At least 30 days before such removal becomes effective,
the Board shall furnish the Manager with a written statement setting
forth its intention to remove him and the reasons therefor.
[Ord. 157-67, 2/20/1967, § 3; as amended by Ord.
247-72, 12/16/1972, § 1]
The Manager shall be chosen on the basis of his executive and
administrative abilities, with special reference to his actual experience
in or his knowledge of accepted practices in respect to the duties
of his office as herein outlined. The Manager need not be a resident
of the Township or of the State of Pennsylvania at the time of his
appointment.
[Ord. 157-67, 1/20/1967, § 4]
Before entering upon his duties, the Manager shall present a
bond to the Township with a bonding company as surety, to be approved
by the Board, in the sum of $5,000, conditioned for the faithful performance
of his duties. The premium shall be paid by the Township.
[Ord. 157-67, 2/20/1967, § 5; as amended by Ord.
407-82, 1/4/1982; by Ord. 428-83, 3/1/1983; by Ord. 434-83, 10/18/1983;
and by Ord. 757-2009, 7/1/2009]
The salary of the Township Manager shall be fixed from time
to time by the Board of Commissioners.
[Ord. 157-67, 2/20/1967, § 6; as amended by Ord.
210-70, 4/20/1970, § 3; by Ord. 246-72, 9/18/1972, §§ 1
— 4; and by Ord. 757-2009, 7/1/2009]
1.
The Manager shall be the chief administrative officer of the Township
and he shall be responsible to the Board for the proper and efficient
administration of the affairs of the Township. His powers and duties
shall relate to the general management of all Township business not
expressly by statute imposed or conferred upon other Township officers.
2.
Subject to recall by ordinance of the Board, the powers and duties
of the Township Manager shall include the following:
A.
The Manager will supervise the various activities of all departments
except that of the Police Department.
B.
The Manager shall submit all recommendations and applications for
employment to the Board for its decision to fill vacancies or to add
new employees.
C.
The Manager, with the assistance of the Commissioner on Finance or
Finance Committee, shall prepare and submit to the Board before the
close of the calendar year, or on such alternate date as the Board
shall determine, a budget for the next calendar year and an explanatory
budget message. In preparing the budget the Manager shall obtain from
the head of each department, agency, board or officer, estimates of
revenue and expenditures and other supporting data. The Manager shall
review such estimates and may revise them before submitting the budget
to the Board.
D.
The Manager shall be responsible for the administration of the budget
after the adoption by the Board.
E.
The Manager shall hold such other municipal offices as the Board
may from time to time direct but he cannot under any circumstances
become the head of any municipal department.
F.
The Manager shall attend all meetings of the Board and its committees
with the right to take part in the discussion and he shall receive
notice of all special meetings of the Board or of its committees.
G.
The Manager shall notify all members of all boards, commissions,
committees, authorities, etc., of the Township of all regular and
special meetings.
H.
The Manager shall keep the Board informed as to the conduct of Township
affairs; submit periodic reports on the condition of the Township
finances and such other reports as the Board requests; and make such
recommendations to the Board as he deems necessary.
I.
The Manager shall, with the approval of the President of the Board,
prepare the agenda for each meeting of the Board and supply facts
pertinent thereto.
J.
The Manager shall submit to the Board, as soon as possible after
the close of the calendar year, a complete report on the financial
and administrative activities of the Township for the preceding year.
K.
The Manager shall see that the provisions of all franchises, leases,
permits, and privileges granted by the Township are observed.
L.
The Manager shall employ, after approval by the Board, experts and
consultants to perform work and to advise in connection with any of
the functions of the Township.
M.
The Manager shall attend to the letting of contracts in due form
of law and he shall supervise the performance and faithful execution
of the same except insofar as such duties are expressly imposed upon
some other Township officer by statute.
N.
The Manager shall see that all monies owed the Township are promptly
paid and inform the Board of those that are owed so that Board action
can determine the procedure for the security and collection of all
the Township's claims.
O.
The Manager shall be the purchasing officer of the Township and he
shall purchase, in accordance with the provisions of the First Class
Township Code 53 P.S. § 55101 et seq., all supplies and
equipment for the various agencies, boards, departments, and other
offices of the Township. He shall keep an account of all purchases
and shall, from time to time or when directed by the Board, make a
full written report thereof. He shall also issue rules and regulations
subject to the approval of the Board governing the requisition and
purchasing of all municipal supplies and equipment. The Township Manager
is authorized to make purchases for the Township without the approval
of the Commissioners up to the limit of competitive bids under the
First Class Township Code.
P.
The Manager shall submit at the request of the Board an itemized
inventory of all property of all types and numbers of equipment of
the Township and give a fair market value of each.
Q.
The Manager shall refer to the Board all complaints received by him
regarding personnel employed by the Township. The Board shall investigate
and dispose of the matter in a proper way.
R.
The Township Manager shall be responsible and shall have full authority
to hire and discharge Township employees not covered by civil service
provided the Commissioners shall authorize the total number of employees
to be employed by the Township in each municipal department and the
Manager shall not hire personnel beyond this number.
[Ord. 157-67, 2/20/1967, § 7]
Neither the Board nor any of its committees or members thereof
shall interfere with the administering of the ordinances or resolutions
passed granting authority to the Manager, except for the purpose of
inquiry, in which case the Board may call personnel to attend the
Board's executive meeting.
[Ord. 157-67, 2/20/1967, § 8]
If the Manager becomes ill or is absent from the Township for
a period of more than two weeks, the Board shall designate the member
or members of the staff to perform the duties of the Manager. Should
the absence be two weeks or less, the Manager shall designate the
staff member or members to perform his duties in his absence. In the
event the Manager is unable to designate the staff member or members,
then it shall become the duty of the Board.
