Whenever a vacancy exists in the office of head
of any division, by resignation, removal, disability or otherwise,
the Director of the department, subject to the approval of the Business
Administrator, may fill such vacancy temporarily by appointing an
acting head of such division who shall have and perform all the functions,
powers and duties of such division head until the office shall be
filled permanently.
A.
Every officer or employee of the Township who by virtue
of his office or position is entrusted with the receipt, custody or
expenditure of public monies or funds, and any other officer or employee
who may be required to do so by the Council, shall, before entering
upon the duties of his office or position, execute and deliver a surety
bond in such amount as may be fixed by resolution of Council, binding
him to the Township in its corporate name and conditioned upon the
true and faithful performance of his duty. Each officer or employee
required by law to give bond shall execute such a bond with sufficient
surety and deliver the same to the Clerk, except that the Clerk shall
deliver his bond to the Comptroller before he enters upon the discharge
of the duties of his office or employment.
B.
In every case in which any person is required by the
laws of the state or by any ordinance to give a bond for the faithful
performance of his duties, the bond shall be secured by a corporate
surety authorized to do business in this state, and the premium therefor
shall be paid by the Township. Each bond shall be approved by the
Township Attorney as to form and sufficiency, and nothing in this
section shall be construed to prevent the use of one or more blanket
bonds when so approved.
[Amended by Ord. No. 86:78; Ord. No. 87:60; Ord. No. 90:5; Ord. No. 95:8; 10-8-2002 by Ord. No. 2002:36; 7-8-2003 by Ord. No. 2003:23; 7-20-2004 by Ord. No. 2004:26; 4-12-2005 by Ord. No. 2005:05; 6-21-2005 by Ord. No. 2005:13; 9-13-2005 by Ord. No. 2005:23; 9-13-2005 by Ord. No. 2005:25; 2-26-2008 by Ord. No. 2008-01; 12-16-2008 by Ord. No. 2008:38; 3-17-2009 by Ord. No. 2009:04; 5-18-2010 by Ord. No. 2010:09; 9-21-2010 by Ord. No. 2010:23; 12-14-2010 by Ord. No. 2010:35; 11-25-2014 by Ord. No. 2014:34]
A.
All
documents that are deemed to be "government records" pursuant to N.J.S.A.
47:1A-1 et seq., the Open Public Records Act, as amended, shall be
open to public search, inspection and examination, subject to and
within the limitations prescribed by law.
B.
All
government records shall be carefully and conveniently filed, kept
and preserved and be and remain the sole property of the Township
and shall not at any time be removed from the offices of such department
except when required for use in official business and shall then be
returned to such office without delay. Each department head shall
be responsible for enforcing the requirements of this subsection in
his or her department, and shall report compliance with the requirements
of this subsection to the Custodian of Records upon request. This
subsection shall be subject to the provisions of N.J.S.A. 47:3-15
et seq., the Destruction of Public Records Law.
C.
Copies
of government records and police records.
(1)
Standard-sized paper documents shall be made available for purchase
by any citizen during regular business hours according to the following
schedule of fees which shall be based on the total number of pages
or parts thereof to be purchased without regard to the number of separate
records being copied:
(c)
Maps and documents larger than 11 inches by 17 inches, including
but not limited to street maps, tax maps, and zoning maps: $2 per
sheet, starting with the first sheet.
(d)
As set forth in N.J.S.A. 39:4-131, when copies of motor vehicle accident reports are requested other than in person, the requestor shall pay a fee of $5 to cover the administrative cost of mailing the report, in addition to the fees established pursuant to § 4-58, Public records. For purposes of this subsection, the term "motor vehicle accident reports" shall mean form NJTR-1, as well as any investigative reports arising from and pertaining to the accident.
(4)
Electronic records. (For security reasons, the use of recordable/writable
media provided by the requestor is prohibited.)
(a)
Copies of public meetings on CD, DVD or cassette tape, whichever
is available: $0.50 per CD/DVD/cassette tape.
(b)
Copies of Police Department DVDs or CDs: $0.50 per DVD or CD.
(c)
Audio copies of police communications on CD: $0.50 per CD.
(d)
Copies of police mobile video DVDs: $0.50 per DVD.
(e)
Copies of existing files to a CD in the format that currently
exists: $0.50 per CD.
(5)
Mailing charges. Where copies of a document are requested to be mailed, other than police accident reports, fees for which are set forth in Subsection C(2)(b) above, there will be a minimum mailing charge of $0.50 in addition to any copying charges. Additional mailing charges will be assessed where the size or weight of the requested document(s) so requires. In the event that a compact disc/cassette tape is to be mailed, there shall be a postage and handling fee of $2 per package.
(6)
A deposit shall be paid prior to filing a request where it is estimated
that the records requested will cost in excess of $5 to reproduce.
The amount of the deposit shall equal the total estimated cost of
filing the request.
(7)
Except as otherwise provided by state law or regulation, a copy or copies of a government record may be purchased by any person upon payment of the fees set forth in § 4-58. Notwithstanding the foregoing, pursuant to N.J.S.A. 47:1A-5 et seq., if the Township of Parsippany-Troy Hills can demonstrate that its actual cost for duplication of a government record exceeds rates set forth in § 4-58, the Township shall be permitted to charge the actual cost of duplicating the record.
(8)
Copies
of property tax bills. If a mortgagee, servicing organization, or
property tax processing organization requests a duplicate copy of
a tax bill, the Township Tax Collector shall issue a duplicate copy
and shall charge the following:
[Added 7-20-2021 by Ord. No. 2021:13]
Upon the termination of the term of office or
the employment of any officer or employee, he shall forthwith deliver,
to his successor or, if there is no successor, to the Township Clerk
or other person designated to receive the same, all monies, papers,
books, memoranda, accounts and data of any nature whatever pertaining
to his office.
The public, administrative and executive business
offices shall be open for the transaction of public business daily
except Saturdays and Sundays and legal holidays between such hours
as the Mayor, Business Administrator or other officer may prescribe
with the approval of the Council, except as otherwise provided by
law. All departments, in time of emergency, shall provide municipal
services for 24 hours a day. The Mayor, Business Administrator or
a department head may require any officer or employee to be in attendance
for work on any day or days whenever he determines that a public exigency
or emergency so requires.
The Council shall cause to be made an annual
audit of the Township accounts and financial transactions as required
by law. Such an annual audit shall be made by a registered municipal
accountant of New Jersey selected by the Council.
[Amended by Ord. No. 91:52]
A.
There is hereby imposed a service fee of $20 upon
the accounts for any check which is submitted in payment to the Township,
which is returned to the Township for nonpayment for the reason of
insufficient funds.
B.
Whenever an account owing to a municipality is for
a tax or special assessment, the service charge authorized by this
chapter shall be included on whichever list of delinquent accounts
is prepared for the enforcement of the lien.
C.
Any service charge authorized by this chapter shall
be collected in the same manner prescribed by law for the collection
of the account for which the check or other written instrument was
tendered.
D.
After the adoption of this article, any account for
which the Township receives checks which are returned for insufficient
funds on more than two occasions shall be required in the future to
be paid by certified check.
