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Borough of Hanover, PA
York County
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Table of Contents
Table of Contents
Code
New Laws (13) Index
[HISTORY: Adopted by the Borough of Hanover 2-20-1957 by Ord. No. 924. Amendments noted where applicable.]
The office of Borough Manager is hereby created by the Borough of Hanover.
The Manager shall be appointed by a majority of all the members of Council, and he shall serve until the first Monday of January of the even-numbered year succeeding his election, and until his successor qualifies.
[Amended 12-16-1959 by Ord. No. 1027]
The Manager shall be chosen principally on the basis of his executive and administrative abilities, with special reference to his actual experience in or his knowledge of accepted practices in respect to the duties of his office, as herein outlined.
Before entering upon his duties, the Manager shall give a bond to the Borough of Hanover, with a bonding company as surety, to be approved by the Council, in the sum of $5,000, conditioned for the faithful performance of his duties. The premium shall be paid by the Borough of Hanover.
The salary of the Borough Manager shall be established by Council from time to time.
A. 
The Manager shall be the chief administrative officer of the Borough and he shall be responsible to the Council as a whole for the proper and efficient administration of the affairs of the Borough. His powers and duties shall relate to the general management of all Borough business not expressly by statute imposed or conferred upon other Borough officers.
B. 
Subject to recall by ordinance of Council, the powers and duties of the Borough Manager shall include the following:
(1) 
He shall supervise and be responsible for the activities of all municipal departments, except the Police Department.
(2) 
He shall hire, and when necessary for the good of the service, shall suspend or discharge, all employees under his supervision, provided that persons covered by the civil service provisions of the Borough Code shall be hired, suspended or discharged in accordance with such provisions; provided further, that the Manager shall report, at the next meeting thereafter of Council, any action taken by authority of this subsection.
(3) 
He shall prepare and submit to Council before the close of the fiscal year or on such alternate date as Council shall determine, a suggested budget for the next fiscal year and an explanatory budget message. In preparing the budget, the Manager or an officer designated by him shall obtain from the head of each department, agency, board or officer, estimates of revenues and expenditures and other supporting data as he requests. The Manager shall review such estimates and may suggest revisions when submitting the suggested budget to the Council.
(4) 
He shall be responsible for the administration of the budget after its adoption by the Council.
(5) 
He shall hold such other municipal offices or head one or more of the municipal departments as the Council may from time to time direct.
(6) 
The Manager shall attend all official meetings of Hanover Borough Council but may have the option to appoint an officer or department head to attend its committee meetings in the Manager's place; and each shall have the right to take part in the discussion and receive notice of all official meetings of Council or its committees.
[Amended 12-22-2021 by Ord. No. 2314]
(7) 
He shall prepare the agenda for each meeting of Council and supply facts pertinent thereto.
(8) 
He shall keep the Council informed as to the conduct of Borough affairs; submit periodic reports on the condition of the Borough finance and such other reports as the Council requests; and make such recommendations to the Council as he deems necessary.
(9) 
He shall submit to Council, as soon as possible after the close of the fiscal year, a complete report on the financial and administrative activities of the Borough for the preceding year.
(10) 
He shall see that the provisions of all franchises, leases, permits and privileges granted by the Borough are observed.
(11) 
He may employ, by and with the approval of Council, experts and consultants to perform work and to advise in connection with any of the functions of the Borough.
(12) 
He shall attend to the letting of contracts in due form of law, subject to the approval of the Solicitor, and he shall supervise the performance and faithful execution of the same except insofar as such duties are expressly imposed upon some other Borough officer by statute.
(13) 
He shall see that all money owed the Borough is promptly paid and that proper proceedings are taken for the security and collection of all the Borough's claims.
(14) 
He shall be the Purchasing Officer of the Borough and he shall purchase, in accordance with the provisions of the Borough Code, all supplies and equipment for the various agencies, boards, departments and other offices of the Borough. He shall keep an account of all purchases and shall, from time to time or when directed by Council, make a full written report thereof. He shall comply with the orders, rules and regulations established by Council governing the requisition and purchasing of all municipal supplies and equipment.
(15) 
All complaints regarding services or personnel of the Borough shall be referred to the office of the Manager. He or an officer designated by him shall investigate, and the Manager shall dispose of, such complaints, and the Manager shall report thereon to Council.
The Mayor is hereby authorized to delegate to the Borough Manager, subject to recall by written notification at any time, any of his nonlegislative and nonjudicial powers and duties.
Neither the Council nor any of its committees or members thereof shall dictate or attempt to dictate the hiring of any person to, or his discharge from, employment by the Manager, or in any manner take part in the hiring, suspending or discharging of employees in the administrative service of the Borough except as required to do so by the civil service provisions of the code. Except for the purposes of inquiry, the Council, its committees and its members shall deal with the administrative service solely through the Borough Manager, and neither the Council nor any of its committees, or any of its members, shall give orders, publicly or privately to any subordinates of the Manager.
If the Manager becomes ill or needs to be absent from the Borough, he shall designate one qualified member of his staff, who shall perform the duties of the Manager during his absence or disability. The person so designated shall not perform these duties for a period longer than two weeks without the approval of the Council.