[HISTORY: Adopted by the Mayor and Council of the Borough of Haddon
Heights 7-7-1964 by Ord. No. 371 (Ch.
5 of the 1975 Code). Amendments noted where applicable.]
GENERAL REFERENCES
Municipal budget — See Ch. 7.
Any person claiming payment from the Borough of Haddon Heights shall
present to the Borough Clerk, on a voucher form to be supplied by said Clerk
and duly certified, a detailed bill for the services rendered or material
supplied.
It shall be the duty of the Borough Clerk to determine that the signature
of the officer or employee who has been duly designated by the Borough to
certify that the materials have been received by or the services rendered
to the Borough appears on every claim.
[Amended 6-8-1988 by Ord. No. 798; 12-5-1995
by Ord. No. 984]
All claims shall then be presented by the Borough Clerk to the committee
person responsible for the placing of the order. If the claim is found to
be proper, at least one member of said committee shall endorse thereon its
approval in writing. After such approval has been endorsed on said voucher
form, the claims shall be filed with the Borough Clerk, who shall then secure
the written approval of the Mayor thereto. Claims for the payment of debt
service, payroll deductions, utilities, insurance premiums and periodic payment
of contractual amounts previously approved by resolution of the Borough Council
may be approved by the Chief Financial Officer, after which they may be paid.
Such claims must be submitted to the Borough Council at its next regularly
scheduled meeting for ratification. Other claims shall be presented by the
Borough Clerk to the Borough Council for formal approval at a meeting of said
Borough Council.
All claims shall be considered by the Borough Council, which shall approve
the same, except that the Borough Council may reject any claim presented to
it, stating the reason for each rejection. Any disapproved claim shall be
referred back to the Borough Clerk with such instructions as the Borough Council
may give at the time of disapproval.
It shall be the duty of the Borough Clerk to record all claims in the
official minutes, indicating that the Borough Council has, by formal action,
approved the same, with an appropriate record as to any claims disapproved
or rejected.
It shall be the duty of the Borough Clerk to indicate on said claims
that they have been approved for payment, with the date of approval noted
on the claim.
After the Borough Clerk has certified that the claims have been approved,
he shall turn them over to the Treasurer/CFO, who shall forthwith prepare
the necessary checks for payment thereof, which checks shall be signed by
the Mayor and the Borough Clerk and thereafter countersigned by the Treasurer/CFO.
After said checks have been properly signed and countersigned, the Treasurer/CFO
shall record them in the proper books of account and thereafter mail or otherwise
distribute the checks to the claimants.
[Amended 8-9-1977 by Ord. No. 530]
In the case of payrolls, the appropriate department heads or such officer
or employees as may be designated by resolution of the Borough Council shall
prepare the necessary payrolls for all employees, which payrolls shall be
duly certified by the person authorized to certify that the services have
been rendered and that the amount specified is in fact due and owing to the
employee or employees. Said payrolls shall then be approved by the department
head responsible therefor and presented to the Borough Council for approval
and, after approval, shall be paid in due course by check signed by either
the Treasurer/CFO of the Borough or the Deputy Treasurer of the Borough.
[Amended 2-25-1975 by Ord. No. 485]
In the case of reimbursement for any Borough expense incurred by an
individual, itemized claims, supported by receipts when available, shall be
presented in order to obtain reimbursement for expenses incurred by local
officials when authorized by the Borough.
