[HISTORY: Adopted by the Legislature of the
County of Putnam as indicated in article histories. Amendments noted
where applicable.]
GENERAL REFERENCES
Deposit and investment policy — See Ch. 41.
[Adopted 5-13-1992 by L.L. No. 11-1992; amended in its entirety 1-28-2010 by L.L. No. 2-2010]
A.
All
line item transfers, on a cumulative basis, either in or out of any
overtime, temporary, contractual or equipment appropriation accounts,
the establishment of any new appropriation and non-state- or federally
mandated line item appropriations increases resulting from the equivalent
receipt of revenue shall be initiated and approved according to the
following procedure:
(1)
From $0 to $5,000: initiated by the Commissioner of Finance or his/her
designee and approved by the Audit Chairperson or his/her designee.
(2)
From $5,000.01 to $10,000: initiated by the Commissioner of Finance
or his/her designee, authorized by the County Executive or his/her
designee and approved by the Audit Chairperson or his/her designee.
(3)
From $10,000.01 to $25,000: initiated by the Commissioner of Finance
or his/her designee, authorized by the County Executive or his/her
designee and approved by the Audit and Administration Committee.
(4)
More than $25,000: initiated by the Commissioner of Finance or his/her
designee, authorized by the County Executive or his/her designee,
reviewed by the Audit and Administration Committee and approved by
the full Legislature.
[Amended 10-2-2012 by L.L. No. 12-2012]
B.
State-
or federally mandated line item appropriation increases resulting
from the equivalent receipt of additional revenue may be approved
by the Commissioner of Finance.
C.
All transfers relating to personnel (1000 line item), contingency, or subcontingency lines, except subcontingency lines as described in § 5-2, shall require the full approval of the Putnam County Legislature.
D.
Grant
applications and renewals requiring County matching funds.
[Amended 9-2-2014 by L.L.
No. 11-2014]
(1)
The Legislature
shall approve all grant applications and subsequent renewals thereafter
prior to submission for all applications requiring County matching
funds. In the case where time is of the essence and legislative approval
before submission is not possible, the Legislature shall be furnished
the grant application for consideration by the next Full Legislative
meeting.
(2)
Once
a grant application has been awarded, the Commissioner of Finance
shall notify the Legislature, in writing, and submit the appropriate
budgetary amendment for approval, identifying the line item distribution
of the grant funds received.
E.
The
County Auditor shall report all fund transfers made into and out of
subject accounts in the current fiscal year, and a copy of such report
shall be forwarded to the Audit and Administration Committee on a
monthly basis.
F.
Except
for year-end budgetary transfers initiated by the Commissioner of
Finance and budgetary transfers initiated by the Legislature pursuant
to Charter § 7.07B(3), there shall be no budgetary transfers
between utility budget lines and other nonutility budget lines. Utility
budget lines include electric, telephone, internet, heating oil, gasoline,
diesel, natural gas and propane.
[Added 6-2-2015 by L.L.
No. 8-2015]
All line item transfers out of subcontingency accounts budgeted
for maintenance, repair and minor renovations shall be subject to
the following limitations:
A.
Transfers
not in excess of $1,000 shall be reviewed by the Commissioner of Finance
and may be authorized by the County Auditor.
B.
Transfers
between $1,000.01 and $10,000 shall be reviewed by the Commissioner
of Finance and may be authorized by the Chair of the Physical Services
Committee or his/her designee.
C.
Transfers
between $10,000.01 and $25,000 shall be reviewed by the Commissioner
of Finance and may be approved by a majority of the members of the
Physical Services Committee authorizing the Physical Services Committee
Chair or his/her designee to sign.
D.
Transfers
over $25,000 shall be reviewed by the Commissioner of Finance and
may be authorized by a majority of the Physical Services Committee
and approved by a majority of the County Legislature.
E.
Grant
applications and renewals not requiring any County matching funds.
Upon any grant applications and subsequent renewals thereof not requiring
any County matching funds the applicant shall notify the Putnam County
Legislature of the submission of the grant at the time of application.
In the event the Legislature objects to such grant application, the
applicant shall withdraw it forthwith.
[Added 9-2-2014 by L.L.
No. 11-2014[1]]
[1]
Editor’s Note: This local law also provided for the
redesignation of former Subsection E as Subsection F.
F.
The
County Auditor shall report all fund transfers made out of said subcontingency
accounts for maintenance, repair or minor renovations in the current
fiscal year, and a copy of such report shall be forwarded to the Physical
Services Committee on a monthly basis.
