[Adopted 12-12-2006 by Ord. No. 2006-13[1]]
[1]
Editor's Note: This ordinance also repealed former Art. III, Township Administrator, adopted 2-14-1989.
Pursuant to N.J.S.A. 40A:9-136, there is hereby created the position of Township Administrator.
The Township Administrator shall be appointed by the majority of the Township Committee in accordance with N.J.S.A. 40A:9-137. The term of office of the Township Administrator shall be at the pleasure of the Township Committee pursuant to N.J.S.A. 40A-137, and in all of his/her duties and responsibilities hereinafter described, the Administrator shall serve under the direction of the Township Committee.
The Township Administrator shall be chosen on the basis of his/her executive and administrative abilities and qualifications with special regard as to education, training and experience in governmental affairs. The Township Administrator must have permanent residence in Sussex County within one year of the year of the date of appointment or such additional time as may be granted by resolution by the Township Committee and during the term in office remain a resident of Sussex County for default of which said office may be deemed vacated.
The Township Administrator shall receive as salary such sums as may be fixed and adopted by the Township Committee in the annual Salary and Wage Ordinance. The Township Administrator shall be reimbursed for all reasonable expenses incurred in the performance of his/her office.
The Township Administrator may be removed by a two-thirds vote of the Township Committee. At least 30 days before such removal shall become effective, the Committee shall, by majority vote of its members, adopt a preliminary resolution stating the reasons for his/her removal. The Township Administrator may reply in writing and request a public hearing, which shall be held not earlier than 20 days nor later than 30 days after filing of such request. After the public hearing, if requested, and after full consideration, the Committee by two-thirds vote of its members may adopt a final resolution of removal. The resolution of removal shall become effective three months after its adoption by the Township Committee. In accordance with N.J.S.A. 40A:9-138, the Township Committee may provide that the resolution of removal shall have immediate effect; provided, however, that the Township Committee shall cause to be paid to the Administrator forthwith any unpaid balance of his/her salary and his/her salary for the next three calendar months following adopting of the resolution.
During the absence or disability of the Township Administrator, the Township Committee may, by resolution, and majority vote of the Township Committee, appoint an officer or other employee of the municipality to perform the duties of the Township Administrator as acting Administrator during such absence or disability. The Township Committee shall determine when such absence or disability exists. Such absence or disability shall be limited to three months, after which time the position may be deemed vacant. Any vacancy in the position of the Township Administrator shall be filled by appointment of the Township Committee. In the event of removal or resignation, the Township Committee may appoint an officer or other employee of the municipality as acting Administrator to serve at the pleasure of the Township Committee until an Administrator is appointed. Removal of an acting Administrator shall be by majority vote of the Township Committee.
The Township Administrator shall be responsible for and perform the following duties:
A. 
Overall administrative duties. The Township Administrator shall be the chief administrative officer of the Township of Hampton, and the Administrator shall be responsible to the Township Committee for the proper and efficient administration of both the day-to-day management of the administrative affairs of the Township and the overall business affairs of the Township, acting in its stead and as its representative, to promote its economic and responsive operation. The Township Administrator's duties shall relate to the management of all Township business and the coordination of activities of the various departments, boards and commissions within the Township, and the Administrator shall provide assistance and planning in supervising the execution of the Township Committee work in those areas where continuous and sustained effort is required. The Township Administrator shall not be responsible for those nondelegable duties and responsibilities conferred upon Township officials by statute, other applicable laws, rules and regulations promulgated by state agencies or such other duties and responsibilities as the Township Committee may reserve to itself.
B. 
Supervision of administrative functions. The Township Administrator shall have the authority and responsibility to supervise the administrative functions, in consultation with the respective committee chairman, department heads and Township Committee, but not the professional operation of all departments of the government of the Township.
C. 
Collection. The Township Administrator shall see that all moneys owed to the Township, other than taxes, are promptly paid and that proper proceedings are taken for the security and collection of all the Township's claims.
D. 
Communication. The Administrator shall be responsible for continually improving communications among the various personnel, departments, agencies, boards and the Township Committee. The Township Administrator shall act as a liaison with other municipalities and county, state and federal agencies.
E. 
Correspondence. The Administrator shall receive copies of all correspondence addressed to the Township of Hampton. The Administrator shall receive notice of all regular and special meetings of the Township Committee and all advisory committees, boards, commissions and other agencies of the Township, including meetings with other governmental bodies and agencies.
F. 
Employment. The Township Administrator shall not engage in any other occupation or employment while employed by the Township in a related government field except as approved by the Township Committee.
G. 
Insurance. The Township Administrator shall supervise and recommend all insurance and bonds for the Township property, personnel and Township operations.
H. 
Meetings. The Township Administrator shall attend all meetings of the Township Committee, including work and agenda sessions for these meetings with the right to speak but not vote on all agenda items, and attend other meetings as directed by the Township Committee .
I. 
Personnel. The Township Administrator shall serve as personnel officer of the Township and shall be responsible for enforcement of the personnel policy of the Township, with the advice and consent of the Township Committee.
(1) 
The Administrator shall recommend to the Township Committee the selection, hiring, promotion and removal of employees of the Township, provided that persons covered by the civil service provisions of this state or other applicable statutes shall be promoted, hired, suspended or discharged only in accordance with such provisions.
(2) 
The Administrator shall establish performance standards to evaluate personnel and submit a written report annually to the Township Committee. The Administrator shall establish working, personal leave, vacation and sick leave schedules, and make recommendations to the Township Committee on compensatory time off.
(3) 
The Administrator shall develop and administer the personnel program and policies, including up-to-date job classifications and pay plans, active recruitment of needed personnel, in-service training programs developed by interviewing department heads and personnel and a complete system of personnel records of municipal officers and employees.
J. 
Reports. The Administrator shall keep the Township Committee currently informed of all matters within his/her jurisdiction by such reports, verbally or in writing, as the Administrator deems advisable or as may be requested by the Township Committee and to submit an annual written report of his/her work accomplished at the request of the Township Committee for the benefit of the public.
K. 
Laws. The Administrator shall see that all laws of the State of New Jersey, Township ordinances, resolutions and policies, as established, are executed and implemented subject to the direction of the Township Committee.
The Township Administrator may be responsible for and may perform the following duties in addition to those listed in § 3-15 hereof if said duties are delegated to him by the Township Committee;
A. 
Agenda. The Administrator may prepare, in conjunction with the Township Clerk, the agenda for each meeting of the Township Committee and supply facts pertinent thereto and deliver such to the Township Committee. The Administrator may arrange meetings and conferences when so required by the Township Committee.
B. 
Aid. The Administrator may solicit and inform the Township Committee as to federal aid projects and state aid projects and any other aid program or grant for which the Township of Hampton may qualify. The Administrator may actively pursue said projects and programs upon instruction by the Township Committee.
C. 
Budget. The Administrator shall be responsible for the administration, in conjunction with the auditor and chief financial officer, of the budget after its adoption by the Township Committee and the implementation of the work programs contained in the budget. The Administrator shall maintain a continuing review and analysis of budget operations, work progress and the costs of municipal services in conjunction with the chief financial officer and Township Committee.
D. 
Capital Improvement Plan. Upon request, and as requested, the Administrator may assist the Planning Board in the development of the Capital Improvement Plan for Master Plan updates.
E. 
Complaints. The Administrator may receive and reply to inquiries and complaints regarding services or personnel of the Township. The Administrator or an officer designated by him shall investigate and dispose of such complaints. The Administrator shall keep a written record of such complaints and when and what action was taken in response thereto and provide the Township Committee a copy thereof when requested to do so.
F. 
Consultants. The Administrator may recommend the employment of experts and consultants to perform the work and render advice in connection with the operation or work projects in the Township, subject to the approval of the Township Committee. The Administrator may supervise the work of consultants retained by the Township Committee, such as the Township Engineer, planning consultants and others, and shall keep the Township Committee fully informed as to the work of such consultants.
G. 
Contracts. The Township Administrator may attend to the supervision and of the performance and faithful execution of Township contracts, except insofar as such duties are expressly imposed upon some other Township officer by statute. The Administrator shall have no pecuniary or personal interest directly or indirectly in any contract, job for work or materials or the profits thereof to be furnished or to be performed for the Township of Hampton. The Administrator may negotiate contracts, subject to the approval of the Township Committee.
H. 
Coordinate. The Administrator may integrate and coordinate the functions of all departments, boards, agencies, offices and officials, and may also maintain liaison with the Board of Education of the Hampton School District and the Kittatinny Regional School District.
I. 
The Administrator may conduct a continuous study of all activities and operations of the Township government and recommend changes for the purpose of increasing efficiency and effectiveness. The Administrator may develop, prescribe and enforce rules and regulations for the efficient management of the Township government for the avoidance of any duplication or overlapping of effort among the department or among the units within a department, and for the improvement of methods and procedures of administration.
J. 
Improvements. The Township Administrator may recommend the nature, location and extent of public improvements and coordinate the execution of same when authorized by the Mayor and Township Committee.
K. 
Information. The Township Administrator may study, recommend, implement and enforce the procedures and policies of the Township, its departments and officials for the coordination; compiling, editing and prompt dissemination and release of public information, upon the recommendation and authorization of the Township Committee.
L. 
Purchasing. The Administrator may advertise for proposals for the furnishing of work, equipment and materials and receive bids therefor at the direction of the Township Committee.
M. 
Other duties. The Administrator may perform such other duties as may be assigned to him from time to time by the Mayor and/or Township Committee.
Nothing in this section shall derogate from or authorize the Township Administrator to exercise the powers and duties of the elected and appointed officials of the Township.