Township of Logan, NJ
Gloucester County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Township Committee (now Township Council) of the Township of Logan 10-1-1990 by Ord. No. 21-1990. Amendments noted where applicable.]
GENERAL REFERENCES
Purchasing procedure — See Ch. 4, § 4-37E.
Issuance of checks — See Ch. 4, § 4-38B(2).
Disbursements — See Ch. 4, § 4-38H(2).

§ 10-1 Approval and payment of claims.

The Township Council of the Township of Logan shall approve or disapprove all claims at regular meetings of the Township Council or at public meetings specially called and shall disburse moneys for payment of all duly verified and approved claims, purchase orders and/or vouchers as follows:
A. 
The Treasurer shall oversee and review all purchase orders and give initial approval to the purchase orders.
(1) 
The purchase order shall be signed by the vendor prior to submission for payment.
(2) 
The Treasurer shall label the purchase order to the appropriate department.
(3) 
The appropriate department head shall sign the purchase order.
(4) 
The Treasurer or Assistant Treasurer shall sign the purchase orders for all monthly expenses and for any occurrence that Council deems to be an emergency, as defined in N.J.S.A. 40A:11-6.
(5) 
The Treasurer or Assistant Treasurer shall post encumbrance entries.
B. 
The Treasurer's office shall encumber a properly signed purchase order as follows:
(1) 
If a purchase is under $50, it shall be immediately encumbered.
(2) 
If a purchase is $50 or greater and less than $100, it must have prior approval of the Treasurer or Assistant Treasurer before it may be encumbered.
(3) 
If a purchase order is $100 or greater, it must have the prior approval of the appropriate department head before it may be encumbered.
(4) 
If a purchase is greater than $1,000, and less than $9,200, or the amount determined pursuant N.J.S.A. 40A:11-3(b), three quotations shall be submitted together with the purchase order.
(5) 
If a purchase is greater than $9,200 or the amount determined pursuant to N.J.S.A. 40A:11-3(b), the bid advertisement and resolution accepting the bid shall be attached to the purchase order.
(6) 
If a resolution of the Council is adopted, deeming a purchase to be an emergency purchase, Council may waive Subsection B(4) and (5) above.

§ 10-2 Majority vote requirement.

Council shall, by a majority vote of members present, either approve or disapprove all encumbered vouchers, purchase orders claims.

§ 10-3 Check issuance.

A. 
After the approval by Council, the Treasurer shall issue the check and transmit it to the payee.
B. 
Checks shall be signed by the Treasurer and one of the following individuals:
(1) 
Mayor or Deputy Mayor; or
(2) 
Municipal Clerk.