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City of Pawtucket, RI
Providence County
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[Approved 6-27-1989 by Ch. No. 2087]
A. 
All personal automobile use for City business is reimbursable at a rate reflecting IRS allowable guidelines.
B. 
In order to obtain the necessary reimbursement, a log must be maintained showing the following:
(1) 
Total miles traveled.
(2) 
Starting and ending point.
(3) 
Nature and purpose of the travel.
A. 
Reasonable travel expenses related to City business are authorized. All expenses should be accompanied by a receipt.
B. 
Excluded items will include at least the following:
(1) 
Liquor.
(2) 
Personal expenses unrelated to the travel purpose.
(3) 
First-class travel fares.
(4) 
Hotel accommodations not in line with reasonableness for the area to which the travel is authorized.
C. 
Only items authorized under IRS standards are eligible for reimbursement.
All travel must be authorized by the department head, or if a department head, authorized by the Mayor. Said authorization shall contain availability of budgeted funds and identification of funding accounts.
All expenses incurred during the course of City business are reimbursable, provided that there was no other reasonable way to avoid the expense.
No contributions are reimbursable of any kind. This includes political, charitable, religious or any others at all.
All expenses not of an emergency nature must first be approved by a department head.
Items not covered above are subject to interpretation of the Director of Finance or designee. All records shall be kept in the Finance Department and shall be open for review.[1]
[1]
Editor's Note: Original Section 8 and the attached Exhibit A, Travel Expense Report Form, were deleted 7-25-1996 by Ch. 2420. The form is on file in the office of the Director of Finance.