A. 
The City Clerk shall be the Records Access Officer.
B. 
The Records Access Officer is responsible for ensuring appropriate response to public request for access to records pursuant to the provisions of the Freedom of Information Law. The Records Access Officer may delegate response to an appropriate department head when necessary.
The Records Access Officer shall maintain a reasonably detailed current list by subject matter of all records in the possession of the city, whether or not the records may be available for public access. The subject matter list shall be sufficiently detailed to permit identification of the category of the record sought and shall be updated not less than twice per year. The most recent update shall appear on the first page of the subject matter list. Department heads shall maintain a reasonably detailed list by subject matter of the records currently in their custody, and shall supply same to the Records Access Officer.
A. 
A written request is generally required for public access to records.
B. 
A response shall be given within five business days of the receipt of any request reasonably describing the record or records sought.
C. 
A request shall reasonably describe the record or records sought. Whenever possible, a person requesting records should supply information regarding dates, file designations or other information that may help to describe the records sought.
D. 
If the Records Access Officer does not provide or deny access to the records sought within five business days of receipt of a request, he or she shall furnish a written acknowledgment of the receipt of the request and a statement of the approximate date when the request will be granted or denied.
E. 
If the request is granted, the Records Access Officer shall provide access for inspection of the records sought. A copy of such record may be supplied to the person requesting the same, upon payment of the fee prescribed therefor, and the Records Access Officer shall certify to the correctness of such copy if requested to do so.
The fee for copies of records shall be $0.25 per page not exceeding nine inches by 14 inches in size, or the maximum fee permitted under the Freedom of Information Law as it may from time to time be amended. The fees for other types of copies or transcripts and for certificates shall be the reasonable amounts as the Records Access Officer shall establish. The fees charged by the Records Access Officer for records shall not exceed the actual cost of reproducing such record, except when a different fee is otherwise prescribed by law.
The Records Access Officer shall, in accordance with this article, make available for public inspection and copying all records, except that the Records Access Officer may deny access to records or portions thereof which are not subject to disclosure in accordance with the provisions of the Public Officers Law or any other applicable state or federal statute. The Records Access Officer may deny a request if he or she can certify that the city does not have possession of such record or that such record cannot be located after a diligent search.
A. 
Denial of access to records shall be in writing.
B. 
Within 30 days after the written denial of access, any person denied access to a record may appeal, in writing, such denial to the Corporation Counsel, who shall hear such appeals pursuant to the Freedom of Information Law.
C. 
Within 10 business days of the receipt of such appeal, the Corporation Counsel shall explain, in writing, to the person requesting the record the reasons for further denial or provide access to the record sought.
D. 
A copy of all appeals and the Corporation Counsel's determination shall be forwarded to the Committee on Open Government.