[HISTORY: Adopted by the Mayor and Council
of the Borough of Ridgefield as indicated in article histories. Amendments
noted where applicable.]
[Adopted 11-6-1974 by Ord. No. 992 as
Ch. 20 of the 1967 Code]
Any person claiming payment from the Borough
of Ridgefield shall present a detailed bill of demand to the Borough
Clerk, duly certified, or, in the alternative, the governing body
may by resolution require an affidavit in lieu of certification.
It shall be the duty of the Borough Clerk to
see that the signature of the officer or employee who has been duly
designated by the Mayor and Council to certify that the materials
have been received by, or the services rendered to, the Borough of
Ridgefield appears on every claim.
Claims shall then be presented to the Chairman
of the committee responsible for the placing of the order, who, if
satisfied the claims are proper, shall approve the same. After such
approval is given, the Chairman shall file the claims with the Borough
Clerk, who shall then present these claims to the governing body for
formal approval at a regular meeting.
When the Mayor does not approve claims prior
to the time they are presented to the governing body for approval,
it shall be the duty of the Mayor to incorporate in the official minutes,
by signing the approving resolution or by approving the schedule of
claims approved by the governing body, that he has examined and officially
approved the same for payment.
Claims shall be considered by the governing
body, which shall approve the same, except that said governing body
may reject any claims presented to it, stating the reasons for such
rejection. Any disapproved claim shall be referred back to the Borough
Clerk with such instructions as the governing body may give at the
time of disapproval.
It shall be the duty of the Borough Clerk to
record all claims in the official minutes of the Borough indicating
that the governing body has by formal action approved the same, with
appropriate record as to any claims disapproved or rejected.
It shall be the duty of the Borough Clerk or
such other officer designated by resolution of the governing body
to indicate on said claims that they have been approved for payment,
with the date of approval thereof noted on the claim.
[Amended 3-8-2010 by Ord.
No. 2120]
After the Clerk has certified that the claims
have been approved, the Clerk shall prepare the necessary checks for
the payment thereof, which said checks shall be signed by the Mayor
and the Borough Clerk and thereafter countersigned by the Treasurer
or other Chief Financial Officer. In the event that the Mayor elects
not to sign the checks or is not immediately available to provide
a signature, the Council President shall sign in his place. After
preparing checks for the payment of claims, the Clerk shall record
them in a proper book of account and thereafter mail or otherwise
distribute the checks to the claimants. In the event of the absence
of any of the above-named officials, those duly authorized by law
to act in their absence shall sign the necessary checks.
In the case of payrolls, the borough contribution
to the social security system (OASI) and the group insurance plan
for employees, the appropriate department heads or such officer or
employees as may be designated by resolution of the governing body
shall prepare the necessary payrolls, payments or deductions for all
employees, which payrolls, payments or deductions shall be duly certified
by the person authorized to certify that the services, payments or
deductions have been rendered as required and the amount specified
is in fact due and owing to the employee or employees or to the social
security system or to the established group insurance plan for employees.
Said payrolls, payments or deductions shall be approved by the department
head responsible therefor, paid by the Borough Treasurer or other
Chief Financial Officer of the borough and subsequently thereafter
presented to the governing body for ratification and approval.
This chapter shall provide for the establishment
of a payroll account, and the governing body may thereafter by resolution
prescribe the manner in which payroll checks shall be drawn, who shall
sign the same and the dates on which payment shall be made. In addition,
the local unit may, if it so elects, adopt a resolution providing
for biweekly payment of salaries, wages and compensation.
In case any officer or employee of the Borough
presents a claim or voucher for reimbursement for actual and necessary
travel expenses, the same shall be supported by receipts, where available,
setting forth said expenses and claim for reimbursement.
[Adopted 6-26-1995 as Ord. No. 1532]
The attached notice of tort claim form[1] is adopted as the official notice of tort claim form for
the Borough of Ridgefield.
[1]
Editor's Note: The notice of tort claim form
is on file in the office of the Borough Clerk.
All persons making claims against the Borough
of Ridgefield pursuant to the New Jersey Tort Claims Act, N.J.S.A.
59:8-1, et seq., are required to complete the form herein adopted
as a condition of compliance with the notice requirements of the New
Jersey Tort Claims Act.
Upon receipt of a noncomplying notice from a
claimant, the Borough Clerk will send the claimant the form attached
and will file the noncomplying notice.
A copy of the within ordinance shall be on file
in the office of the Borough Clerk and be available for public inspection
during regular business hours.
