[HISTORY: Adopted by the Common Council of
the City of Jefferson 8-6-2002 by Ord. No. 7-02 as Ch. 2 and § 8.07
of the 2002 Code. Amendments noted where applicable.]
GENERAL REFERENCES
Emergency management — See Ch. 46.
[Amended 1-17-2012 by Ord. No. 4-12]
The regular meeting of the Common Council shall
be on the first and third Tuesday of each month at 7:00 p.m. Special
meetings may be held as provided by law.
The Mayor or, in his absence, the President
of the Council shall open the session at the time fixed for each meeting
by taking the Chair and calling the meeting to order.
[Amended 7-6-2010 by Ord. No. 7-10; 4-10-2012 by Ord. No. 8-12]
Before proceeding to business, the roll of the
members shall be called by the Clerk, and the names of those present
shall be entered in the journal. Two-thirds of all of the members
elected must be present to constitute a quorum for the transaction
of business. The Mayor shall not be counted for purposes of determining
a quorum pursuant to §§ 62.11(3)(b) and 64.29(2), Wis.
Stats. (and as amended).
[Amended 9-4-2018 by Ord.
No. 6-18]
A.
The Mayor shall preserve order and decide all questions, subject
to an appeal of the Council; announce the business before the Council
in the order in which it is to be acted upon; receive and submit in
proper manner all motions and propositions presented; put to a vote
all questions which are regularly moved or which necessarily arise
in the course of proceedings and announce the result; and authenticate
by his signature, when necessary, all acts, orders, and proceedings
of the Council.
B.
In addition to the aforementioned duties, the Mayor, after consulting
with the City Administrator, shall be responsible for the creation,
preparation and publication of the agenda for all meetings of the
Common Council as well as the agenda for all meetings of any standing
committees of the City.
Every ordinance shall be read twice previous
to its passage, but no ordinance shall have its second reading on
the same day that it is first read, unless by suspension of the rules
as hereinafter provided.
All demands, claims or accounts against the
City shall be verified by affidavit, and if the service shall be certified
to by the officers authorizing the same, they shall be referred to
and approved by the Finance Committee.
All petitions and remonstrances, when presented,
shall be read at length by the member presenting the same or Clerk
unless otherwise ordered.
Each member, previous to his speaking, shall
arise and address the presiding officer by his proper title and shall
not be interrupted except by call to order.
All resolutions and amendments shall be acted
upon and then reports of all committees shall be made in writing.
The ayes and noes shall be ordered at the request
of any member or the Mayor. The roll shall be called with the first
member called to vote, rotating in alphabetical order on each roll
call vote.
A.
Standing committees.
(2)
Each such committee, except the Committee of the Whole,
shall consist of three Alderpersons appointed by the Mayor. In addition,
the Mayor may appoint one alternate member to each committee who shall
only constitute a member should a regular member of the committee
not be present. The majority of each committee shall constitute a
quorum for the transaction of business.
(3)
The Committee of the Whole shall consist of all Alderpersons.
The Mayor shall preside at meetings of the Committee of the Whole
but shall not be a member thereof, nor shall he vote in case of a
tie. Effective May 1, 1988, the Mayor and members of the Committee
of the Whole shall be compensated at a rate of $25 per meeting of
the Committee of the Whole at which they are in attendance and which
is not called in conjunction with a regularly scheduled Council meeting.
B.
Duties of standing committees. The standing committees
shall have such powers, duties and objectives as provided below:
(1)
Personnel Committee. In addition to the duties assigned
elsewhere, the Personnel Committee shall, on behalf of the City, under
the overall control of the Common Council, be responsible for the
following:
(a)
Planning and recommending policies with respect
to the safety of City employees and their working conditions.
(b)
Directing and coordinating all matters arising
under Ch. 111, Wis. Stats., and policy-making on all personnel matters
involving employees of the City. In performing these duties, the Personnel
Committee shall work closely with the City Attorney or labor negotiator
and the City Administrator designated by the Common Council.
(c)
The Committee shall direct the conduct of all
proceedings involving the Wisconsin Employment Relations Commission,
including those relative to the election, certification and decertification
of collective bargaining units (including proceedings for the determination
of the number of employees, type of bargaining unit and eligibility
of employees in the classified service to participate in such elections)
and including those relative to prohibited practice, fact finding,
compulsory arbitration and mediation proceedings. The Personnel Committee
shall also direct the conduct of all of the proceedings before courts
or other governmental agencies involving personnel matters.
(d)
Collective bargaining. Recognized City employee
labor organizations shall submit their collective bargaining requests
to the Common Council which shall refer these matters to the Personnel
Committee. The Committee may then conduct a public hearing on the
requests in which all interested persons may appear and state their
views thereon. Collective bargaining with recognized bargaining units
shall be carried on by the Personnel Committee, which shall adopt
and amend rules and procedures not in conflict with any other existing
ordinances or resolutions of the City governing the conduct of such
bargaining. Elected officials, department heads, and supervisory personnel
shall not distribute to any City employees or other person any written
communication bearing upon the subject of relations matters unless
communication shall have the prior approval of the City Attorney or
the City labor negotiator. The agreements reached at the conclusion
of such collective bargaining shall be reduced to writing by the Committee
and submitted in the form of a proposed ordinance or resolution to
the Common Council for its approval or rejection.
(e)
Enforcement. The Committee shall be empowered to authorize the City Administrator to institute legal proceedings to prevent employees from engaging or continuing to engage in practices prohibited by or in violation of Ch. 111, Wis. Stats., and to enforce any ordinance or resolution by the Common Council relative to agreements reached at the conclusion of collective bargaining procedures as provided for in Subsection B(1)(d).
(f)
Employees excluded from recognizing bargaining
units. The Committee, upon recommendation of the City Administrator,
will periodically, but not less than annually, review the wages, hours,
and conditions of employment of all employees not represented by recognized
City employee labor organizations and submit its recommendations to
the Common Council. The Committee may meet with such employees, if
they so request, prior to making its recommendations.
(2)
Finance Committee. In addition to duties assigned elsewhere, the
Finance Committee shall have charge, under supervision of the Common
Council, of all purchases of labor, services, supplies and materials
required by the City. Such purchases shall be made pursuant to the
City's Purchasing Policy in its present form, and as same may be amended
in the future.
[Amended 1-16-2018 by Ord. No. 2-18]
(a)
(Reserved)
(b)
(Reserved)
(c)
All public construction shall be subject to the direction and
control of the Committee of the Whole and/or the Common Council as
provided in § 62.15, Wis. Stats., and as same may be amended
in the future.
(d)
Public hearing. The Finance Committee may conduct
a public hearing in regard to any prospective purchase or contract,
and all interested persons may appear and state their views thereon.
(e)
Any class of public work may be done by the
City or through its agencies directly without advertising for bids.
(3)
Streets, Health and Sanitation Committee. In addition
to the duties assigned elsewhere, the Streets, Health and Sanitation
Committee shall be responsible for the following:
(a)
Planning and policy setting for the repair and
maintenance of City streets and sidewalks.
(b)
Planning and policy setting for the City Water
Utility and the City Wastewater Utility.
[Amended 2-16-2021 by Ord. No. 1-21]
(c)
Planning and policy setting on matters pertaining
to health and sanitation, including but not limited to refuse collection
and disposal.
(4)
Regulatory Committee. In addition to the duties assigned
elsewhere, the Regulatory Committee shall be responsible for the following:
(a)
Recommendations to the Common Council with respect
to license applications.
(b)
Planning and policy setting for the abatement
of nuisances.
(c)
Planning and policy setting on matters pertaining
to licenses and permits.
(d)
Planning and policy setting on matters pertaining
to orderly conduct.
(f)
Signs which are deemed advisory in nature shall
fall under the jurisdiction of the Regulatory Committee.
(5)
Committee of the Whole. The Committee of the Whole
shall serve as a forum for discussion. No final action on any issue
may be taken by such Committee.
(6)
Public Facilities Committee. In addition to the duties
assigned elsewhere, the Public Facilities Committee shall be responsible
for the following:
(a)
Planning for maintenance, repairs and remodeling
of all City-owned facilities except those facilities under the control
of the Utilities Commission and the wastewater treatment plant, which
is under the policy supervision of the Streets, Health and Sanitation
Committee.
(b)
Recommending repairs of City-owned facilities
to be included in the following year's proposed budget.
(c)
Determining, by inspection or otherwise, not
less than annually, the need for repairs of each facility. Major repairs
are to be included in the proposed five-year capital improvement plan
and approved by the Common Council.
C.
Special committees. Select or special committees may
be raised by resolution designating the number of members, the objective
and the duties or responsibilities. Unless otherwise provided, the
members shall be appointed by the Mayor.
The rules and parliamentary practice comprised
in Robert's Rules of Order shall govern the Council in all cases in
which they are not inconsistent with the rules adopted by the Council.[1]
These rules shall not be amended or suspended
without the concurrence of 3/4 of the members elected.
In accordance with Section 39 of Robert's Rules
of Order, all acts of the Council shall require a majority vote of
the Alderpersons present, unless otherwise specified.
The order of business shall be as follows:
A.
Roll call.
B.
Communications.
C.
Public participation.
D.
Petitions.
E.
Public hearings.
F.
Consent agenda. The consent agenda may include all
minutes from regular and closed session meetings, Finance Committee
and Regulatory Committee reports, ordinances and resolutions of a
procedural nature to be determined by the Mayor and City Administrator.
Any item on the consent agenda may be removed for individual consideration
upon a request of the Mayor or any Alderperson prior to the consent
agenda being adopted.
G.
Ordinances introduced and considered.
H.
Resolutions introduced and considered.
I.
Memorial resolutions.
J.
Reports by staff and select committees.
K.
Adjourn.
The Common Council shall fill aldermanic vacancies
by election of a qualified elector residing within the aldermanic
district for which the vacancy has occurred.
[Amended 10-17-2006 by Ord. No. 14-06; 10-4-2011 by Ord. No.
14-11]
A.
Pursuant
to § 5.15, Wis. Stats., wards of the City of Jefferson are
adjusted as shown on the attached map, which is made a part of this
section.[1]
[1]
Editor's Note: The 2011 Wards Map is included at the end of this chapter.
