City of Oconto Falls, WI Chapter 125 Records

[HISTORY: Adopted by the Common Council of the City of Oconto Falls 3-13-1979 (Ch. 21). Amendments noted where applicable.]

Article I Destruction of Obsolete Records

§ 125-1 General records. [1]

City officers are empowered to destroy the following records under their jurisdiction after the completion of an audit by the Department of Revenue or an auditor licensed under Ch. 442, Wis. Stats., but not less than seven years after payment of the sum involved in the applicable transaction, namely:

A. Vouchers and all supporting documents pertaining to payments from the City treasury.

B. Cancelled checks.

C. Municipal bonds and coupons (general obligation, special assessment or mortgage).

D. License applications.

E. License stubs or duplicates.

F. Requisitions.

G. Purchase orders.

H. Duplicate receipts.

[1] Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).

§ 125-2 Personnel records. [1]

When individual personnel records are available, listing periods of employment, earnings and deductions from earnings, and such records are preserved, and where such personnel are already included under the Wisconsin Retirement Fund or Social Security, payrolls and other time records of municipal personnel may be destroyed after the completion of an audit by the Department of Revenue or an auditor licensed under Ch. 442, Wis. Stats., but not less than seven years after payment of the earnings.

[1] Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).

§ 125-3 Correspondence.

Correspondence addressed to any officer in his individual capacity may be destroyed by authorization of the incumbent official after seven years.