[Added 3-5-1977]
A.
This Planning Commission is established in accord
with an ordinance adopted by the Stanley, Virginia, Town Council,
June 12, 1976, and in accord with § 15.2-2210, Code of Virginia,
as amended.
B.
The official title of this Planning Commission shall
be the "Town of Stanley Planning Commission," hereafter referred to
as the "Commission."
The purpose of the Commission is to assist the
Town Council to plan for and guide future development in the Town
and its environs by preparing studies, reports, plans, ordinances,
budgetary information and other documentation for consideration by
the Town Council and to carry out all related activities as designated
by the Town Council.
A.
The Commission shall consist of seven members appointed
by the Town Council, all of whom shall be residents of the Town of
Stanley and qualified by knowledge and experience to make decisions
on questions of growth and development. At least 1/2 of the members
shall be freeholders. One member may be a member of the Town Council,
and one member may be an administrative official of the Town government.
B.
The members of the Commission first appointed, other
than the member of the Council and the administrative appointee, shall
serve respectively for terms of one year, two years, three years and
four years, divided equally or as nearly equal as possible between
the membership. Subsequent appointments shall be for terms of four
years each. The term of office for the member of the Town Council
and the administrative appointee shall be coextensive with their terms
of office, unless the Town Council appoints others in their stead.
C.
Vacancies shall be filled for an unexpired term by
the Town Council.
D.
Any member of the Commission shall be eligible for
reappointment.
E.
Any member of the Commission may be removed for inefficiency,
neglect of duty or malfeasance in office or for an absence of three
consecutive meetings, at the discretion of the Planning Commission.
A.
Officers of the Commission shall consist of a Chairman,
Vice Chairman and Secretary.
B.
The term of office of an officer shall be one year.
C.
Each officer shall be elected by the membership. A
candidate receiving a majority vote of the entire membership shall
be declared elected. The officers may succeed themselves. The Planning
Commission shall hold the annual elections at the first regular meeting
after June 30 of each year.
D.
Vacancies shall be filled for the unexpired term in
the same manner as the officers are originally chosen.
E.
The Chairman shall preside at all meetings and public
hearings, appoint committees, rule on procedural questions, report
any official communications to the Commission, certify all minutes
as true and correct copies and shall generally act as spokesman for
the Commission.
F.
The Vice Chairman shall act in the absence or inability
of the Chairman to act, with the full powers of the Chairman.
G.
The Secretary shall record and prepare the minutes
of all Commission meetings, notify members of all regular and special
meetings, maintain a file of all official Commission records and reports
and prepare and be responsible for publishing public notices of all
Commission public meetings and public hearings and be responsible
for the preparation of all official Planning Commission communications.
The Secretary shall ensure that an annual written report be submitted
by the Commission to Town Council.
The Chairman may appoint such committees as
deemed necessary.
A.
A majority of the membership (any four members) shall
constitute a quorum.
B.
Action of the Commission shall be valid when authorized
by a majority vote of those present and voting.
C.
Each of the seven Commission members shall be entitled
to one vote on all matters before the Commission, but may exercise
such rights only in person and during a regular meeting or duly advertised
meeting or hearing of the Commission.
A.
Regular meetings of the Commission shall be held on
the second Monday of the month in the Town Office at 7:30 or at a
time and place designated by the Commission at a regular meeting or
as advertised. Regular meetings will be held at least once every two
months.
B.
Special meetings may be called by the Chairman or
by two members upon written request to the Secretary.
C.
All meetings of the Commission shall be open to the
public. However, the Commission may meet in closed sessions for discussion
purposes only.
D.
Order of business. The order of business for a Commission
meeting shall be:
E.
Parliamentary procedure in Commission meetings shall
be governed by Robert's Rules of Order.
F.
The Commission shall keep a set of minutes of all
meetings, and these minutes shall become a public record.
A.
The Commission shall conduct public hearings on matters
as prescribed by the Code of Virginia, as amended, and on any other
matter when it deems that such a hearing would be in the public interest.
B.
The Commission shall publish a notice of public hearing
at least once a week for two successive weeks in a newspaper of general
circulation prior to conducting the hearing, as prescribed by § 15.2-2204,
Code of Virginia, as amended.
C.
The Chairman shall summarize the matter before the
Commission, allowing interested parties to address the Commission,
and accept written statements and other documentation pertinent to
the matter before the Commission. A record shall be kept of those
speaking before the hearing.
D.
The Chairman may set time limits and the order in
which interested parties address the Commission.
These bylaws may be amended by a majority vote
of the entire membership.
