[HISTORY: Adopted by the Township Committee of the Township of Cinnaminson 12-13-1989
by Ord. No. 1989-27 (Sec. 1.104 of the 1995 Code); amended
in its entirety 9-18-2002 by Ord. No. 2002-19.
Amendments noted where applicable.]
See Chapter 265, Fees.
A.
Any person seeking the reproduction of public records,
documents or other information as contemplated by this Article shall submit
his or her request, in writing, on a form prescribed by the Township Clerk,
who is hereby designated as the Custodian of Records in accordance with N.J.S.A.
47:1A-1.1. All requests will be handled in accordance with N.J.S.A. 47:1A-1
et seq.
B.
Prior to commencing with the reproduction of said public
records and/or documents, the Township Clerk shall first estimate the number
of pages or other formats involved and provide the requesting party with a
written estimate of the costs of reproduction. No photocopying of any document
shall be undertaken without the requesting party first having provided, by
check or cash, the funds so estimated as necessary for that reproduction.
In the event that the photocopying or other reproduction charges exceed the
amount estimated, the requesting party shall be required to pay the difference.
C.
Time for compliance. Unless a shorter time period is
otherwise provided by statute, regulation, or executive order, the Clerk shall
grant access to a government record or deny a request for access to a record
as soon as possible, but not later than seven business days after receiving
the request, provided that the record is currently available and not in storage
or archived. In the event that the Clerk fails to respond within seven business
days after receiving a request, the failure to respond shall be deemed a denial
of the request, unless the requestor has elected not to provide a name, address,
or telephone number, or other means of contacting the requestor. If the requestor
has elected not to provide name, address, or telephone number, or other means
of contacting the requestor, the Clerk shall not be required to respond until
the requestor reappears before the Clerk seeking a response to the original
request. If the government record is in storage or archived, the requestor
shall be so advised within seven business days after the Clerk receives the
request. The requestor shall be advised by the Clerk when the record can be
made available. If the record is not made available by that time, access shall
be deemed denied.
D.
Appeals procedure. The Clerk shall post prominently in
public view, in or adjacent to the Clerk's office, a statement that sets forth
in clear, concise, and specific terms, the right to appeal a denial of or
failure to provide access to a government record and the procedures by which
an appeal may be filed.
