[Adopted 8-4-1997 by Ord. No. 1997-16[1]]
[1]
Editor's Note: This ordinance superseded former Art. I, Clerk and Deputy Clerk, adopted 12-17-1973 by Ord. No. 1973-19 as part of Ch. II of the 1973 Code, as amended.
A. 
Appointment. There shall be an office of the Clerk, the bead of which shall be the Township Clerk. The Clerk shall be appointed by the Township Committee and shall, prior to appointment, be qualified by training and experience to perform the duties of this office in accordance with N.J.S.A. 40A:9-133 et seq., and any amendments thereto. The Clerk shall serve for a term of three years in accordance with law.
B. 
The powers and duties of the Township Clerk shall be as follows:
(1) 
Act as secretary of the municipal corporation and custodian of the municipal seal and of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation. The Township Committee may, however, provide by ordinance that any other specific officer shall have custody of any specific other class of record.
(2) 
Act as secretary to the governing body, prepare meeting agendas at the discretion of the governing body, be present at all meetings of the governing body, keep a journal of the proceedings of every meeting, retain the original copies of all ordinances and resolutions and record the minutes of every meeting.
(3) 
Serve as the Chief Administrative Officer at all elections held in the municipality, subject to the requirements of Title 19 of the Revised Statutes.
(4) 
Serve as Chief Registrar of voters in the municipality, subject to the requirements of Title 19 of the Revised Statutes.
(5) 
Serve as the Administrative Officer responsible for the acceptance of applications for licenses and permits and the issuance of licenses and permits, except where statute or municipal ordinance has delegated that responsibility to some other municipal officer.
(6) 
Serve as coordinator and records manager responsible for implementing local archives records retention programs as mandated pursuant to Title 47 of the Revised Statutes.
(7) 
Perform such other duties as are now or hereafter imposed by statute, regulation or by municipal ordinance or regulation, or as included in the Township's position description for the office of Township Clerk dated February 1, 1995, and as may be subsequently amended.
There is hereby created within the Township of Lumberton the office of Deputy Municipal Clerk, who shall be appointed by the Township Committee. The Deputy Township Clerk shall assist the Township Clerk in the performance of her duties and perform such other duties as are now or hereafter imposed by statute, regulation or by municipal ordinance or regulation, or by the position description established by the Township of Lumberton for the office of Deputy Clerk. The Deputy Clerk shall be appointed annually and shall serve for a term of one year, and do so at the pleasure of the Township Committee. The Deputy Clerk shall have all the powers and perform all the duties of the Clerk during such times of specific periods as the Clerk shall be absent, on vacation, or on a leave of absence granted by the Township Committee.
Pursuant to the authority vested in the governing body by N.J.S.A. 40A:63-6(b)(3) and N.J.S.A. 40:48-1, Subsection 3, there is hereby established in the Township of Lumberton the position of Office Manager.
A. 
Term of office.
(1) 
Said person shall be appointed by the Township Committee and shall serve for a three-year term. Vacancies in the position shall be filled for the unexpired term; no tenure shall be acquired in said position. Unless otherwise provided by written agreement entered into by and between the Township Committee and the person serving in said office, which agreement may be entered into if authorized by resolution, the appointee to the position of Office Manager shall serve at the pleasure of the governing body, notwithstanding the provision for a three-year term.
(2) 
Moreover, the Township Committee is hereby authorized to initially appoint a person to the position of Office Manager for a period longer than three years, such that the position will be filled for the balance of the calendar year 1997, and then will continue to be filled for the three-year term commencing January 1, 1998 and concluding December 31, 2000. Therefore, all appointments to said position shall be for three years.
B. 
Compensation. Compensation for the position of Office Manager shall be established by ordinance, which ordinance may be adopted annually, or adopted at the outset of the commencement of the term and continue in effect for the three years of a given term, at the discretion of the governing body.
C. 
Powers, duties and responsibilities. The Township's Office Manager shall:
(1) 
Serve as intermediary or liaison between department heads and the Township Committee, and facilitate communication within the local governmental framework.
(2) 
Maintain harmony among workers and attempt to resolve grievances at an informal level; perform or assist subordinates in performing duties; adjust errors and complaints.
(3) 
Handle all complaints concerning day-to-day operations of the Township and direct to the appropriate authority those complaints which cannot be solely resolved by the Office Manager.
(4) 
Prepare articles of interest and local flyers to be distributed to Township residents, including annual directory and mailing.
(5) 
At the direction of the governing body, will be responsible for overseeing matters dealing with the collective bargaining between the Township of Lumberton and the AFSCME Local Council 71.
(6) 
Prepare a variety of studies, reports and related information for decision making purposes.
(7) 
In conjunction and cooperation with the Chief Financial Officer, prepare and submit a preliminary annual Township budget; administer the adopted budget of the Township.
(8) 
Advise the Township Committee of financial conditions and current and future Township needs.
(9) 
Recommend for adoption by the Township Committee such measures as the Office Manager may deem necessary or expedient to the efficient operation of the municipal government.
(10) 
Prepare and submit to the Township Committee such reports as may be required by that body, or as the Office Manager may deem advisable to submit.
(11) 
Notwithstanding anything herein contained to the contrary, it is expressly understood that the Township Office Manager shall not be responsible for imposing discipline against employees.