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Township of Manalapan, NJ
Monmouth County
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Table of Contents
Table of Contents
Code
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[Adopted 10-27-1993 by Ord. No. 93-30 as Ch. 20, Art. II, of the 1993 Code]
The Clerk shall serve as Clerk of the Township Committee. He shall attend and keep the minutes of all meetings of the Committee. The minutes shall be signed by the Clerk subject to the approval of the Township Committee.
A. 
The Clerk shall record all ordinances of a permanent character in books to be provided for that purpose. After each ordinance he shall also record and certify the proof of publication thereof as required by law. Each ordinance so recorded shall be signed by the Mayor and the Clerk, who shall attest that it was duly adopted upon a date stated, and when so signed, the recorded copy shall be deemed to be a public record of the ordinance. Any omission by the Clerk or the Mayor to record, sign or certify as herein required shall not impair or affect the validity of any ordinance which has been duly adopted.
B. 
At the close of each year, the Clerk, with the advice and assistance of the Township Attorney, shall bind, compile or codify all the ordinances, or true copies thereof, which then remain in force and effect. He shall also properly index the record books, compilation or codification of ordinances. The Committee may arrange for the rendering of these services by a consulting firm.
The Clerk shall cause custody of and safely keep all records, books and documents of the Township, except those committed by ordinance to any other office or transferred thereto by the Township Committee. He shall, on request and the payment of the fees prescribed therefor by resolution of the Township Committee for the use of the Township,[1] furnish a certified copy of any such paper in his custody under the Corporate Seal of the Township.
[1]
Editor's Note: See Ch. 102, Fees, Art. I.
The Clerk shall cause the Corporate Seal of the Township to be affixed to instruments and writings when authorized by ordinance or resolution of the Township Committee or when necessary to exemplify any document on record in his office or to certify any act or paper which, from the records in his office, shall appear to have been a public act of the Township or a public document. He shall not affix the Seal or cause or permit it to be affixed to any other instrument, writing or other paper unless required by law or ordinance.
The Clerk, subject to the supervision of the Township Committee, shall:
A. 
Be the depository and custodian of all official surety bonds furnished by or on account of any officer or employee, except his own bond, which shall be placed in the custody of the Treasurer; of all insurance policies upon or with respect to risks insured for the benefit of the Township or to protect it against any claim, demand or liability whatsoever; and all formal contracts for work, labor, services, supplies, equipment and materials to which the Township may be a party.
B. 
Be the depository for and have custody of all performance bonds running to the Township as obligee, or any other form of security given by any contractor, subdivision developer or other persons on account of work done or to be done in or for the Township.
C. 
Have custody of all leases of property owned by the Township.
D. 
Report to the Township Committee annually, at such time as it may require, on the coverage, expiration date and premium of each surety bond and contract of insurance and the nature and terms of outstanding leases, the rent reserved by each and their respective expiration dates.
No rule or general regulation made by any department, officer, agency or authority of the Township, except such as relates to the organization of internal management of the municipal government or part thereof, shall take effect until it is filed with the Clerk. The Clerk shall maintain a current compilation of all such rules and regulations, which shall be available for public inspection in his office during business hours.
In addition to such other functions, powers and duties as may be prescribed by ordinance and subject to the supervision and direction of the Township Committee, the Clerk shall:
A. 
Perform all of the functions required of Municipal Clerks by the General Election Law (Title 19 of the Revised Statutes) and any other law or ordinance.
B. 
Administer the provisions of Township ordinances with reference to the licensing of occupations and activities for which licenses are required by law or ordinance to be obtained from the Clerk.[1]
[1]
Editor's Note: See Ch. 137, Licenses and Permits.
C. 
Have such other different and additional functions, powers and duties as may be prescribed by law or ordinance or delegated to him by the Township Committee.
There shall be a Deputy Clerk appointed by the Township Committee for a term of one year. The Deputy Clerk shall have all the powers and perform all the duties of the Clerk during such times and such specific periods as the Clerk shall be absent on vacation or on leave of absence granted by the Township Committee. He shall assist the Clerk in the performance of his duties as the Township Committee may from time to time prescribe.