The head of a department, subject to the Charter
and the Code of the Township of Livingston and the approval or direction
of the Manager, shall:
A.
Prescribe the internal organization of the work of
his department.
B.
Direct and supervise the subordinate officers and
employees of the department and make, alter and enforce individual
work assignments.
C.
Approve or disapprove payrolls, bills and claims chargeable
to the departmental appropriations.
D.
Maintain such records of work performance and unit
costs thereof as may be approved or required by the Manager.
E.
Provide such information and reports on the work of
the department as may from time to time be required by the Manager.
F.
Exercise such other or different powers of administrative
supervision and direction as the Manager may delegate to him.
Every Township officer and employee whose compensation
is established on a full-time basis shall devote his entire time during
business hours to the duties of his office.
No officer or employee shall have any interest,
directly or indirectly, in any contract or job for work or materials
or the profits thereof to be furnished to or performed for the Township.
A.
General procedure.
(1)
All materials, supplies and equipment, work and labor
under contract, required by any department, office or agency of the
Township shall be purchased by or under the direction and supervision
of the Manager.
(2)
Purchases shall be authorized only upon requisition
of a department head which shall be made to the Manager at such times
and in such form as he may prescribe or approve. Except as the Manager
may specifically authorize in case of emergency, no purchase shall
be made, and no bill, claim or voucher shall be approved, unless the
procedures prescribed by or pursuant to statute and the Code of the
Township of Livingston have been followed.
B.
Purchasing agent.
(1)
The Manager may designate an administrative officer
of the Township to serve as purchasing agent.
(2)
The purchasing agent shall:
(a)
Purchase, store and distribute all supplies,
material and equipment according to need and efficient purchasing
methods.
(b)
Establish and enforce suitable specifications
and standards for all supplies, material and equipment to be purchased
for the Township.
(c)
Inspect deliveries to determine their quality,
quantity and compliance with these specifications and standards.
(d)
Accept or reject the deliveries in accordance
with the results of his inspection.
(e)
Control any general storerooms or stockrooms
which the Council may authorize.
A.
No rule or regulation made by any department, officer,
agency or authority of the Township, except such as relates to the
organization or internal management of the municipal government or
a part thereof, shall take effect until it is filed with the Township
Clerk. The Council shall provide for the prompt publication of such
rules and regulations.
B.
The Clerk shall maintain a current compilation of
all such rules and regulations, which shall be available for public
inspection during business hours.
A.
Certification of available funds. No department, office
or agency of the municipal government shall expend or commit any funds
of the Township unless the Supervisor of Accounts, through the Division
of Accounts and Control, shall first certify that there is an unencumbered
balance of appropriation and funds available for the purpose.
B.
Certification of department head that contract completed.
Prior to payment of any bill, claim or demand against the Township
a department head shall certify that the materials, supplies or equipment
have been received according to purchase order or that the work, labor
or services have been rendered according to order or contract.
C.
Disbursements. Disbursements in payment of bills,
claims and demands shall be made by the Collector-Treasurer upon preaudit
and warrant of the Supervisor of Accounts approved by the Manager.
Every warrant shall be payable to the order of the person entitled
to receive it, and shall specify the purpose for which it is drawn
and the account or appropriation to which it is chargeable. Each warrant
check shall bear the signature of the Supervisor of Accounts or acting
supervisor, the Manager, acting or deputy Manager, and the Collector-Treasurer
or acting Collector-Treasurer, as the case may be.
