[Added 11-25-1997 by Ord. No. 1997-17[1]]
[1]
Editor's Note: This article also repealed
former Art. III, Repealer; Severability; When Effective.
It is the purpose and intent of this article
to require nonprofit organizations receiving funding from the Township
of Mansfield to provide to the Township Committee, on an annual basis,
a financial accounting and/or audit in a form and in a manner acceptable
to the Township's Chief Financial Officer. The governing body, in
meeting its responsibilities to the taxpayers of the Township, must
be satisfied that these organizations are spending their moneys wisely
and in furtherance of their stated purposes and that the funds are,
in fact, needed by these organizations for those purposes and are
not being used simply for investment or surplus purposes.
[Amended 12-15-1999 by Ord. No. 1999-24]
Each and every nonprofit organization which
petitions the Township Committee for the receipt of funds shall be
required, as a condition precedent to consideration of any such requests,
to submit to the Chief Financial Officer by May 15 of each calendar
year a full and complete financial accounting for the previous year.
Said accounting shall be reviewed by the Township's Chief Financial
Officer, who will analyze the same and report to the Township Committee.
The accounting shall include but shall not necessarily be limited
to a balance sheet listing assets and liabilities of the organization;
a description of expenses incurred by the organization during the
preceding calendar year; an identification of sources of income received
by the organization during the previous calendar year; an explanation
of any fund-raising activities sponsored by the organization during
the previous calendar year; and anticipated revenues, expenses and
fund-raising activities, etc., for the calendar year in which the
moneys are sought to be received.
The Chief Financial Officer shall be prohibited
from disbursing any funds to these nonprofit organizations unless
the accounting/audit described above has been approved as to form
by him and submitted to the Township Committee. The Chief Financial
Officer shall be permitted to disburse moneys upon approval by the
governing body; however, the Chief Financial Officer will be prohibited
from disbursing such moneys, even if the Township Committee approves
a voucher, if no such accounting has been submitted and approved as
to form by the Chief Financial Officer.
