Borough of Pennington, NJ Chapter 9 Bills and Claims

[HISTORY: Adopted by the Borough Council of the Borough of Pennington as indicated in article histories. Amendments noted where applicable.]

Article I Claims Approval

[Adopted 9-7-1965 by Ord. No. 214]

§ 9-1 Presentation of bill.

Any person claiming payment from the borough shall present to the Chief Financial Officer a detailed bill of items or demand on borough voucher forms, duly certified as required by law.

§ 9-2 Certification of claim.

The Chief Financial Officer shall present such claim to the borough officer or duly designated employee having knowledge of the facts for his certification that the goods have been received or the services rendered.

§ 9-3 (Reserved) [1]

[1] Editor's Note: Former § 9-3, Presentation to Council member having jurisdiction, was repealed 12-4-2023 by Ord. No. 2023-17.

§ 9-4 Approval of claim by Borough Council.

The Borough Clerk then shall present the claim to Borough Council for approval at any regular or special meeting.

§ 9-5 Recording of claims in minutes.

The Borough Clerk shall record all claims in the official minutes indicating that Council has by formal action approved the same with appropriate record as to any claims disapproved or rejected.

§ 9-6 Rejection of claims.

Should any claim be rejected or disapproved by Council, the reasons therefor shall be stated in the official minutes and the claim shall be referred back to the Chief Financial Officer with such instructions as Council may deem proper.

§ 9-7 Preparation of checks; recording.

The Chief Financial Officer shall forthwith prepare the necessary checks for payment thereof, which checks shall be signed by the Mayor and Clerk, countersigned by the Treasurer and mailed or otherwise distributed to the claimants. Payment of all claims shall be recorded in proper books of account.

Article II Payment of Bills

[Adopted 3-2-1981 by Ord. No. 327]

§ 9-8 Approval officers designated.

The Mayor and the Chief Financial Officer are hereby designated as the proper approval officers for all bills of the Borough of Pennington for which a penalty would be payable if the bill were not paid in a timely manner.

§ 9-9 Examination of bills providing penalties for late payment.

It shall be the duty of the Mayor and Chief Financial Officer to examine all bills which provide for a penalty if not timely paid and determine the propriety and accuracy of any such bill.

§ 9-10 Preparation of checks.

If the Mayor and Chief Financial Officer shall determine that any such bills are proper and that they should be paid, then the Chief Financial Officer shall prepare the necessary check for payment, and the Mayor and Chief Financial Officer shall sign the check and immediately forward it to the payee in payment of the bill.

§ 9-11 List of bills paid; ratification by Council.

Monthly, the Chief Financial Officer shall prepare a list of all bills so paid and the Borough Council shall review and ratify the payments at its regular monthly meeting.