A.
There shall be a Department of Purchasing,
headed by a Director of Purchasing who shall be appointed by the County
Executive on the basis of his or her experience and qualifications
for the office to serve at his or her pleasure, subject to confirmation
by the County Legislature.
B.
Powers and duties. The Director of Purchasing
shall:
(1)
In accordance with the requirements for advertising
and competitive bidding, authorize all purchases and sales of materials,
supplies and equipment and contracts for the rental or servicing of
equipment for the County;
(2)
Approve and execute certain contracts as shall
be prescribed by the Administrative Code:
(a)
The Director of Purchasing shall have the authority
and discretion to extend existing contracts and execute same, as well
as recurring types of services, including, but not limited to: New
York State Office of General Services contracts, piggyback contracts,
mandated/preferred source, sole-source, and utility contracts. The
Director of Purchasing shall provide a report to be annexed to an
abstract of contracts, for reporting purposes only, setting forth
those contracts that he or she has executed, and a copy of which shall
be filed with the County Executive and the Clerk of the Legislature.
(b)
The Director of Purchasing shall review and approve all contracts as to the content and compliance with requirements for municipal purchasing, and present an abstract of contracts so reviewed and as being approved for execution to the County Executive for all contracts under the amount of $50,000. Upon approval of said abstract by the County Executive, the Director of Purchasing shall have the authority to execute the contracts as provided in § A3-4X of the Administrative Code.
(c)
The Director of Purchasing shall review and approve all contracts $50,000 or in excess of $50,000 as to the content and compliance with requirements for municipal purchasing, and present each contract to the County Legislature for the County Legislature's approval. Upon the approval of a contract by the County Legislature, the Director of Purchasing shall present the contract to the County Executive for approval. Upon the approval of the contract by the County Executive, the Director of Purchasing shall have the authority to execute the contract as provided in § C-74B(2) in the County Charter.
[Amended 5-14-2013 by L.L. No. 1-2013]
(3)
Establish and enforce suitable specifications
and standards for all supplies, materials and equipment to be purchased
for the County; and
(4)
Perform such other and related duties as shall
be required and delegated by the County Executive or County Legislature, or as required pursuant to local, state and federal laws.
C.
Reports. On or before March 1 of each year, the Director
of Purchasing shall make an annual report to the County Legislature
and County Executive for the immediately preceding calendar year,
covering generally the work of the department. The Director of Purchasing
shall make such other reports at such times as may be required by
the County Legislature, County Executive or any applicable law. Copies
of all reports shall be filed with the Clerk of the County Legislature
and the County Executive.
A.
The Director of Purchasing shall have the power to
appoint one or more Deputy Directors of Purchasing, within the limits
of appropriations therefor. Every appointment shall be in writing
and filed in the Office of the County Clerk and the Clerk of the Legislature.
B.
The term of office of any deputy not classified as
competitive under the County's civil service rules, appointed hereunder,
shall coincide with that of the Director of Purchasing, provided that
such appointment may be revoked at any time by the Director by written
revocation filed with the County Clerk. Positions of Deputy Director
may be in the exempt class of civil service; or in the alternative,
the deputy may also be an additional title which may be designated
by the Director for a department staff member.
C.
Deputy Directors shall perform such duties pertaining
to the office of the Department of Purchasing as the Director may
direct and shall act generally for and in such place of the Director
and perform such other and further duties as the Director may assign.
D.
The designation of an order of succession for the
position of Deputy Director shall be filed with the County Clerk and
the Clerk of the County Legislature and may be revoked at any time
by the Director filing a new written designation of order of succession.
The Director of Purchasing, and such of his
or her deputies, officers and employees as the County Legislature
or the County Executive shall require, shall file a surety bond to
the County in a sum fixed by the County Legislature conditioned for
the faithful performance of his or her duties. Such bond shall be
approved as to form by the County Attorney and as to sufficiency of
surety by the County Executive, and shall be filed with the County
Clerk. It shall be a charge on the County.
