[Adopted 1-17-1977 by Res. No. 3-77]
The purpose of this article is to provide notice
to the public and the news media of the regular and special meetings
of the Town Board at which public business is officially transacted,
in compliance with the Open Meetings Law (Public Officers Law Article
7). Such notice is designed to facilitate public attendance at such
meetings and to observe and listen to the deliberations and decisions
of this Board.
A.
The terms, words and phrases used in this article
shall have the same meaning as such terms, words and phrases are defined
in § 92 of the Public Officers Law.
B.
NEWS MEDIA
NOTICE
As used in this article, the following terms shall
have the meanings indicated:
A newspaper that is printed not less frequently than once
a week in which legal notices may be published, or a radio or television
station that regularly broadcasts news.
Shall not be limited to written or oral information relating
to the date, time and place where a meeting is to be held.
The following locations for posting of notice
are hereby designated as the sites where notice of all meetings held
by the Town Board shall be posted:
A.
Town Clerk official bulletin board.
Any or all of the following officially designated
newspaper or newspapers of general circulation within the Town of
Deerpark and television or radio stations are hereby designated as
the news media that shall receive notice of the meetings of the Town
Board:
A.
The Town Clerk shall be responsible for providing
notice to the public and the news media as provided in this article.
B.
The Town Clerk shall upon request, whenever possible,
provide notice to any person of the date, time and place of a meeting
of the Town Board whether the request for such information is made
in person, in writing or by telephone; provided, however, that (1)
a written request requiring a written notice shall be accompanied
by a properly stamped self-addressed envelope, and (2) a telephone
request requiring the Town Clerk to return a long distance call shall
not be honored unless the requester accepts the charges for such call.
A.
The public shall be informed of meetings scheduled at least one week in advance by the posting of a notice at least 72 hours in advance of such meetings in locations designated in § 49-3 herein.
B.
The newspaper or radio or television station designated in § 49-4 herein shall be informed of a meeting scheduled at least one week in advance at least 72 hours in advance of such meeting by mail, or by telephone or personal delivery of the notice to an officer or employee of the news media as follows:
(1)
Notice provided by mail to the news media shall be
sent by regular mail, at least one week in advance of such meetings,
to ensure that notice will be provided to the news media at least
72 hours in advance of a meeting.
(2)
When notice to the news media is personally delivered,
the person delivering the notice shall obtain a receipt signed by
an officer or employee of the news media, which receipt shall also
show the time and date thereof and the title of such officer or employee,
and shall state that notice has been provided in compliance with § 94
of the Public Officers Law.
(3)
When notice to the news media is given by telephone,
the person making such telephone call shall obtain the name and title
of the officer or employee to whom the notice is given, and shall
write down such information and the time and date of such call as
provided herein.
A.
When the Town Board schedules meetings in advance
that are to be held at specific times and locations, and on specific
dates, a single notice may be provided to the public and the news
media.
When the time, date, or location of a scheduled
meeting is changed, the Town Clerk shall as soon as practicable:
The Town Clerk shall keep a log or other record
in which there shall be entered the following information relating
to giving of public notice under this article:
A.
The date of posting of the public notice, the date
or descriptive schedule of the meeting or meetings for which notice
was given, and the name and title of the person who posted the notice.
B.
If notice is given to the news media by mail, the
date of mailing of the same, the date or descriptive schedule of the
meeting or meetings for which the notice has been mailed and the name
and title of the person who mailed such notice.
C.
If notice to the news media is given by personal delivery,
the time and date of delivery of the same, the date or descriptive
schedule of the meeting or meetings for which the notice was delivered,
the name and title of the officer or employee to whom it was delivered
and the name and title of the person who delivered the notice.
D.
If notice to the news media is given by telephone,
the time and date of such telephone call, the date or descriptive
schedule of the meeting or meetings for which such notice is given,
the name and title or the officer or employee to whom it was given
and the name and title of the person who gave such notice.