Records Retention and Disposition Schedule MU-1, issued pursuant to
Article 57-A of the Arts and Cultural Affairs Law, and containing legal minimum
retention periods for municipal government records, is hereby adopted for
use by all municipal officers in disposing of municipal government records
listed therein.
In accordance with Article 57-A:
A. Only those records will be disposed of that are described
in Records Retention and Disposition Schedule MU-1 after they have met the
minimum retention period prescribed therein.
B. Only those records will be disposed of that do not have
sufficient administrative, fiscal, legal, or historical value to merit retention
beyond established time periods.
[Adopted at time of adoption of Code (see Ch. 1, General Provisions,
Art. I)]
The following records, pursuant to the Village and state laws are not
available to the public:
A. Those which are specifically exempted from disclosure
by state or federal statute.
B. Those which, if disclosed, would constitute an unwarranted
invasion of personal privacy under the provisions of Subdivision 2 of § 89
of the Public Officers Law.
C. Those which, if disclosed would impair present or imminent
contract awards or collective bargaining negotiations.
D. Those which are trade secrets or are maintained for the
regulation of commercial enterprise which, if disclosed would cause substantial
injury to the competitive position of the subject enterprise.
E. Those which are compiled for law enforcement purposes
and which, if disclosed, would:
(1) Interfere with law enforcement investigations or judicial
proceedings;
(2) Deprive a person of a right to a fair trial or impartial
adjudication;
(3) Identify a confidential source or disclose confidential
information relating to a criminal investigation; or
(4) Reveal criminal investigative techniques or procedures,
except routine techniques and procedures.
F. Those which, if disclosed, would endanger the life or
safety of any person.
G. Those which are interagency or intraagency materials
which are not:
(1) Statistical or factual tabulations or data;
(2) Instructions to staff that affect the public;
(3) Final agency policy or determinations; or
(4) External audits, including, but not limited to audits
performed by the Comptroller and the federal government.
H. Those which are examination questions or answers which
are requested prior to the final administration of such questions.
I. Those which are computer access codes.
Records shall be available for public inspection and copying at the
Village Hall, 1777 Northern Boulevard, Manhasset, New York 11030.
Requests for public access to records shall be accepted and records
produced during all hours the Village Hall is regularly open for business.
Those hours are between 9:00 a.m. and 4:00 p.m., Mondays through Fridays.
A notice containing the title or name and business address of the records
access officers and appeals person or body and the location where records
can be seen or copied shall be posted in a conspicuous location wherever records
are kept or published in a local newspaper of general circulation.