City of Newburgh, NY Chapter 6 Bills, Payment of

[HISTORY: Adopted by the City Council of the City of Newburgh 11-13-1967 (Ch. 9, Art. I, Secs. 9.4 through 9.9 and 9.11, of the Code of Ordinances). Amendments noted where applicable.]

GENERAL REFERENCES

Payment of claims — See Charter, Art. VII, § C7.10.

Purchasing — See Ch. 85.

§ 6-1 Certification of receipt of supplies or repairs made.

All bills against the City shall be certified, and when such bills are for supplies furnished or for repairs made to City property, they shall be accompanied by the order and receipt of the person receiving such supplies or the certificate of the official or employee of the City in charge of the property repaired to the effect that such repairs have been made in compliance with the order.

§ 6-2 Submission to City Comptroller.

After the requirements of § 6-1 have been fulfilled, the bills shall be submitted to the City Comptroller for audit and payment.

§ 6-3 Signing of checks and bank wire transfers.

[Amended 1-9-2006 by L.L. No. 1-2006; 3-22-2010 by Ord. No. 2-2010]

A. Checks issued by the City of Newburgh in any amount up to $9,999.99 shall require one signature. Such checks shall be signed by the City Manager, Director of Finance, or the City Comptroller. Bank wire transfers in any amount up to $9,999.99 may be initiated by the Comptroller in lieu of a check being issued.

B. Checks issued by the City of Newburgh in any amount of $10,000 or more shall require two signatures. Such two signatures shall be the City Manager and either the Director of Finance or the City Comptroller. Bank wire transfers in any amount of $10,000 or more may be initiated by the Director of Finance or the City Comptroller in lieu of a check being issued upon approval of the supporting claim voucher by the City Manager.

C. The Director of Finance or the City Comptroller is authorized to transfer funds between accounts within and between banking institutions as required to properly segregate City funds for their proper designation and use.

§ 6-4 Authority of City Manager.

In the event that the Comptroller refuses to audit and pay any bill properly certified, the City Manager may audit and approve the payment thereof, and in such event the City Comptroller shall cause the same to be paid.

§ 6-5 Disapproval of bills by City Manager.

The City Manager may review any or all bills presented for payment and may advise the Comptroller in writing of his disapproval of any such bills or the audit thereof, and in such event such bill or bills shall not be paid unless so ordered by the City Council in accordance with § 6-7 hereof.

§ 6-6 Review of audit; withholding of payment.

The City Manager shall have the right to review the audit of the Comptroller and to require that the Comptroller withhold payment of any bill or bills pending the City Manager's approval.

§ 6-7 Submission of bills to Council.

In the event that the Comptroller and the City Manager shall refuse to audit and approve any bill for payment or if the City Manager shall disapprove any bill or the audit thereof, such bill may be presented to the Council, and the determination of the Council thereon shall be final.